How To Run A Query That Excludes Certain Records
Oct 8, 2013
I'm trying to run this query but absolutely cannot figure out how to write it. I have a table of Faculty Contacts and a separate table called "Faculty Courses" which is a table that has the Faculty ID # from Contacts as the foreign key and then all of the courses they teach in any given semester.
I want to run a query that shows me all of the faculty who are teaching in Spring 2014 (coded as 1144) OR Winter 2014 (coded as 1142) AND who are NOT teaching in Fall 2013 (coded as 1138).
In the Query Design Window I have no problem putting in the "Semester" field from the Faculty Courses field and then under Criteria putting ="1144", going down one space to put ="1142" (to make it an "or" operation). I then put in another "Semester" field next to it to make an "and" (maybe I could just type "and" after ="1144"?) and then typing <>"1138".
This however does not eliminate faculty who are teaching in Fall. It will eliminate all faculty who are ONLY teaching in Fall, however it will still return faculty who are teaching in fall, so long as they are also teaching in Winter or Spring.
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Aug 7, 2014
I have created a query for telling me the dates when I need to check driving licenses from my drivers.
I have also made a Yes/No check box for when they are 'Live' employees and another Yes/No check box for when they have left. I need to exclude the records from the query with the 'Left Employment' box checked ('Live' box un checked).
I need to keep the record for 12 months after they leave so I cant delete it.
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Jun 20, 2013
I am new to Access and have been hitting a wall and seem to be finding nowhere that has this same type of task.
I have a table(Table 1 ) with 3 columns...
Table 1
I am trying to run a query that returns Table 1 but excludes rows that meet multiple criteria. I need to return rows that do NOT contain the combination of criteria below
Criteria
1) Lot Number - Left([Lot Number],2) = "PT"
2) Transaction Desc. - "Put-away"
Basically, i want exclude a "Lot number" starting with "PT" IN COMBINATION WITH a "Transaction Desc" of "Put-away". The goal is for the query to return ROW2 and ROW3 and exclude ROW1.
ROW1 would be excluded from the query result because it meets both criteria.
ROW2 and ROW3 would be included because it does not fully meet all criteria.
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Apr 17, 2014
how to return all values in a query when a form critieria is left blank. I have made some progress, the combo box criteria queries were fairly simple, but i'm getting stuck with my date criteria. My query doesn't return null values when I want it to.
I want it to return all records (including null values) if the form OpenFrom and OpenTo dates are blank, and just the values between the selected dates (excluding null values) if the form is completed.
Code:
SELECT qryReportSelector2_Authority.*, qryReportSelector2_Authority.ApplicationDate AS ApplicationDateFilter
FROM qryReportSelector2_Authority
WHERE (((qryReportSelector2_Authority.ApplicationDate) Between Nz([Forms]![frmReportSelector]![OpenFromDate],DMin("[ApplicationDate]","[qryAllCases]")) And Nz([Forms]![frmReportSelector]![OpenToDate],DMax("[ApplicationDate]","[qryAllCases]"))));
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Sep 24, 2014
I am using the function below to calculate a field that excludes weekends and holidays. The weekends are excluded as it is now, but when I try to add in code to exclude holidays I am getting errors. The code for the holidays is in bold and a couple of the errors are Loop without Do so I remove the Loop then I get a Else without If.
Code:
Option Compare Database
Public Function WorkingDays(Due_Date As Date, Result_Date As Date) As Integer
'-- Return the number of WorkingDays between Due_Date and Result_Date
On Error GoTo err_workingDays
[Code] ....
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Jun 16, 2014
How can I get a Query Criteria To Select All Records or specific records in query design section.
I have a table that shows many departments with credit card transactions. I like to run a query to see specific department, or have an option to see all the departments when the query is run.
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Oct 31, 2007
Hi,
I was wondering if anyone would be kind enough to help me out on this problem I have.
I have a table:
---------------------------------
Source | LinkedTo
---------------------------------
A1 B2
B2 C1
B2 C2
C1 D1
C2 D2
C2 D3
B2 D4
A1 D5
Another table:
-------------------------------
Item | Load
---------------------------------
D1 2
D2 4
D3 6
D4 8
D5 10
So looking at the tables,
C1 = 2
C2 = 4+6 = 10
B2 = C1 + C2 + D4 = 20
A1 = 20 + 10 = 30
Here, there are 4 levels that I have to go into to get the grand total. If I did not know how many levels there were, how would I be able to do this through code? through queries if possible??
If anyone could help, that would be great! Thank you in advance.
Bear
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Mar 4, 2015
I am looking for a query that will return records from a table that have related records in another table. Opposite to the Unmatched Query Wizard.I have two tables: tblSupplier and tblSupplierProducts.The two tables are related by the field "SupplierId".I need the query to only return Suppliers that have Products.
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Mar 8, 2005
I'm building a report for annual software license renewals. The report data source is a query that combines the customer information, their computer information, and the licenses purchased for that computer. I am having no trouble with the form displaying the customer info page, then a page with the computer info at the top and a list of licenses purchased for that computer underneath.
That would be great, if that's what my boss wanted. However, she wants the whole list of available licenses displayed on each page, in the event someone want to purchase additional licenses with this year's renewal.
I'm trying to figure out how I can set up a query/report grouping to do that. I've tried making a new query, relating the qryLicense!licenseID to the qryPurchase!purchLicense and setting the relationship option to show all records from qryLicense and only those related from qryPurchase. I added the qryPurchase!purchCPU field to my query, hidden it, and set the criteria to “=1” (the computer ID of one of my dummy computer records). I also have a Sum of the qryPurchase!purchQty field included in the new query that I want to display the total number of that particular license purchased (and 0 if there are no corresponding records). All fields except for the quantity field are set to Group By.
What I’m getting from this is simply a list of the licenses purchased for that computer, not the complete list of licenses available showing the quantity purchased where applicable.
Can someone see where I’m going wrong?
Slaughter
slaughter at mizzou dot edu
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Oct 1, 2014
I have a query with three sub queries, all returning a number from different tables. But when any one of the sub queries returns a blank, the entire main query is blank.
How do I stop this from happening? I have tried NZ() on the sub queries and on the main query, but the blank still happens.
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Dec 22, 2014
I have a combo named cbogroup. I have a tblGroup with several records (active, non-active, nursery, etc.). One of the records is *ALL*. Using the CboGroup the user can pick any of the records. Howeverr, if they pick the *ALL* record, I want the query to pull up animalID based on all records in the TblGroup. If another record is picked (i.e. nursery), then the query will pull up only animalIDs that are in the 'Nursery'.Can I put a (iff then) in a query in order to differentiate a query based on all group records or a query based on only one record?
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Aug 8, 2005
I'm joining two tables in a query. I need to have all names from one table appear in the query results, even if those names don't appear in the joint.
I checked the second option in Join Properties to show ALL fields from that table, but when I run the query I only get the names where joined fields are equal. Changing the Join Properties doesn't seem to have any effect on my results. Any ideas what else I can do to show ALL of those names?
Thank you for any help.
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Mar 16, 2005
How can I set up a form to NOT open if the underlying query has no data? This feature is nicely available in reports, but how can I do it with forms, too?
Thanks in advance!
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Oct 10, 2004
i want to make it so that on a query search, it shows me every 10 records of my "Number" field
e.g. so that it shows me record 1, 11, 21, 31,etc. Plz can someone help!!!
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May 26, 2005
Hi
i have a query that shows 190000 records made up from related fields spread over many tables.
now i add in a new field to the query. It is related in the same way the others are, and indeed the information now appears in the query matched up correctly.
But for some reason the query now shows 670 less records?????
why is Access removing some records because of this new field??
can anyone help?
thanks
Stephen
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Aug 2, 2005
How can I group records based on values within a particular field? For example, if I have records of people with different annual incomes, what is the easiest way to allocate the records to income bands? I assume the starting point will be to create a band classification in Excel and import as a table. How do I subsequently run a query to achieve the desired effect?
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May 13, 2005
I have a Top 10 query (it is based on $ amount) and everything works fine except...say I have 1,000 records and 5 are >$0 it shows those fine but since the other 995 records are $0 it shows "all" of them.
I would like to limit the record count in the query to only 10. Within that 10 records if there are $0 records then I would like to show them up to the 10 record limit.
I see both sides I think but you would think that if you say "Top 10" it would be "10".
Thank you :confused:
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Aug 11, 2005
Hello, I have a question. I don't really know much about access, but I am really comforatable with SQL (DB2 and MySQL Programmer). Anyways, I was wondering if there is any way to do the following in SQL.
I have a Students Table that holds the names of students, an applications table that holds different applications, and an offers table that holds offers for the different applications.
The relationships for the tables are :
One Student Has Many Applications, One Application has Many Offers
IE: One Application can have up to three offers attached to it. I have the following query running to get all of the offers for all students in a specified term:
SELECT DISTINCT Offers.tblStudentProgCodeFK, Names.StudentID, Names.FName, Names.LName, (Offers.Code), tblPrograms.ProgName, Names.[Country Of Birth], Offers.[OCAS Number]
FROM qryApplications_Offers AS Offers, [Names], tblPrograms, (SELECT DISTINCT StartingDate, EndingDate FROM StartDates WHERE Term LIKE "*"+[Forms]![frmSelector]![Term]+"*") AS B
WHERE (Names.StudentID = Offers.StudentID AND (tblPrograms.ProgCode = Offers.Code OR Offers.Code=0) )
AND
(Offers.StartDate BETWEEN B.StartingDate AND B.EndingDate);
What I was wondering is if there is any way to add a field in the output that would number the selections. Right now it returns a table like:
tblFK StdID Code
34440 20394 0112
34440 20394 0123
34440 20394 0234
34234 25847 0100
47364 34857 0111
47364 34857 0311
I would like to do something like this:
tblFK StdID Code Choice
34440 20394 0112 0
34440 20394 0123 1
34440 20394 0234 2
34234 25847 0100 0
47364 34857 0111 0
47364 34857 0311 1
Where the choice column would count the choice for that student. Is this even possible? There is no choice number in the Applications or Offers table so I would need to do this in the query....
Any help would be appreciated
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Aug 30, 2005
Obvious neophyte issue here, sorry...
I have a table, PURCHASE_ITEMS with 3 fields: ID, TYPE, NAME
Another table, ITEM_TYPES with 2 fields: ID, TYPE
TYPE in both tables is a text field and there is a one-to-many relationship between them.
When I run a query on PURCHASE_ITEMS, I can see all 25 records. When I set a criteria for TYPE to one of the types, no records appear, even though there are 5 or 6 of that type.
Can anyone help me with this absurdly simple problem that I can't seem to get my brain around?
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Aug 30, 2005
i have a table with 20,000 records. one column includes names. another column includes multiple dates the person visited a doctor, and another column includes dates the person visited a hospital. i am only interested in the last date the person visited a doctor and the last date the person visited a hospital (if they had any visits to the doctor or hospital). I am also interested in members who have had no visits to the doctor or hospital. any suggestions on how i can filter the data to only return these records? thanks
Name Date Visited DoctorDate Visited Hospital
Nigel01/01/1980012/31/1995
05/20/199906/06/2005
03//02/200405/06/2004
For example, I only want to return
Nigel, 03/02/2004 (Date Visited Doctor), and 06/06/2005 (Date Visited Hospital). thank you. i really appreciate any help you can offer.
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Sep 28, 2005
I have 3 tables - Students, which contains all students; Attendance, which contains dates a particular student was absent; and AttendanceCtrl which contains Quarter beginning/ending dates. I need to be able to calculate the number of days a student was present, absent, tardy in a quarter. The query needs to extract all students regardless of whether or not they missed any days. I tried using a Left join Students to Attendance and then joining AttendanceCtrl but Access said it couldn't do it because of "ambiguous outer joins". It said to create the first join then use that query in the second join. I tried that. I created a query with a Left join joining Students to Attendance. That gives me what I wanted, all students from Students and also those students with matching records in Attendance.
The 2nd query is giving me problems. I tried joining the first query (qryStudents) to AttendanceCtrl and calculating my totals. Problem is, the query only gives me students what have records in the Attendance file; it doesn't give me all the students. If a student did not miss any days, I need to show that he was present 90 days out of 90. Because there's no matching record in the Attendance file, I get nothing for those students.
As I said the first query (qryStudents) seems to be working but I need to take the records from that query, group them together by StudentID, and then calculate my totals. How can I do this? Am I approaching this wrong altogether?
Thanks for any help.
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Oct 28, 2005
This is a tough one. I am developing golf management software. There is a table of caddies. And there is a table of members. The Caddies carry two bags each one for each member. They are assigned their jobs through an assignment form. Therefore, a single caddie will carry for Member1 and Member 2.
Now I need to produce a report of how many times each member plays. So how can I query the assignment table where Member 1 and Member 2 fields exist so that I can have a single field of allMembers so that I can count their rounds in a report.
Thanks.....Jeff
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Nov 9, 2005
I am having a problem sorting records in a query. I have about 5, 000 entries in a table and when I build my query based on certain fields, the numbers in certain columns are not in order although I use the sorting feature. ( e.g.) I have 5 columns with numbering data contained in the columns, and I have it set up to sort in ascending order, which it did, but I noticed that the Volume # column sorts the Volume numbers differently (see example below):
V. 1
V. 10
V. 11
V. 12
then it goes back to
V. 2
V. 3
V. 4
V. 5
V. 6
V. 7
V. 8
V. 9
It looks like it sorts anything with a 1 first then the rest later. How do I fix this?
Thanks.
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Nov 30, 2005
I have a table with records Name1, Name2, through Name6 I need to have a query or something that will join all theese records under one list. :confused:
Thank you in advance. :)
Rene
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Dec 11, 2005
Hi all,
I'd like to know if it's possible, with MS Access to use a query that adds records from 2 tables into 2 other tables.
Thank by advance :)
Twinpath.
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Dec 19, 2005
I have inherited some Foxpro tables which I am trying to convert to Access and I hae set the exported tables up and have tried to set the relationships between the tables so that I can run queries and setup forms to review and add new records. However I am struggling to get the relationships in place that will allow me to do this. When I try to drag the common fields from one table to another to setup the link I get a screen which shows Relationship Type as 'indterminate' rather than 'one-to-many'. Whatever I do I can't change the type of link and when I view a query based on the two linked tables the * in the record navigator is greyed out so I can't add new records.
I have a sample of the tables,links,queries and forms I have setup to date (with a limited number of records), if someone could have a look at it and advise where I am going wrong that would be great.
The data and the structure of the tables is pretty much fixed as this is what is coming through from Foxpro and there is a lot of historical data to bring across.
Many thanks
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