How To Update Table With Excel Spreadsheet
Jan 16, 2012
how to import an excel spreadsheet into my existing database to just update the records. I don't want to add any records at the end or link the sheet to the table.I also don't want to just copy and paste as I don't want my users to have access to the main table but they will need to have the facility to upload.
The reason for this is we have to send clients a copy of their relevant section of the table in a spreadsheet that matches the table format exactly and contains the correct ID numbers. They then send the spreadsheets back to us completed and I would like to update the fields of the existing records using the ID numbers.
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Apr 28, 2014
what I have in Access is a table which lists jobs via their HB Number (as well as a ID number access gives them). For each job there is a bunch of details and some Yes/No fields.Each day I will get a dump from another system that will list jobs like this, I then need to "Update" the Access table with any new information from the excel dump. The update would need to:
1. Insert new records (jobs) from Excel dump into Access Table
2. Update any of the records fields (except HB of course as its unique) in the access table from the Excel dump (the Excel dump obviously wont have access ID numbers, but will have the HB)For a real basic example:
Access Table Like So:
ID
HB
Finished
1
5A
Yes
2
5B
No
[code]...
the actually data has lots of different fields and many many many more records. But yeah basically need to update the table from an excel dump.I thought it was as simple as doing a Excel Import > Append Table thing in Access, but that just seems to add the new records and ignore the updated fields?
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Jan 18, 2012
I have a query that runs the saved export that exports data to an excel spreadsheet. When I go to run it again, it does not update the spreadsheet with the new data.
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Jan 22, 2015
I have an access database with a linked table to an Excel spreadsheet. I have a form based on the linked table so the presentation of the Excel date is better. The spreadsheet is used by other staff in my office to record sales which I need to register with an external organisation. What I want to do is update the spreadsheet with the registration date from my access form rather than going back into excel to do it.
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Mar 13, 2013
We are developing a work evaluation for all of out employees on the shop floor.
While Access is way easier to update and allow for quicker ways to gather information, our requirements is that we must display a training matrix. While access has great reporting features, it is tough to get it a format with all users listed on top, tasks listed on the LH side and knowledge levels showing what level each user is at for each task.
I am limited by standard practice on how to display it so I was curious to know if information updated in Access can be updated on an Excel spreadsheet as well. I know in Excel you can format one spreadsheet to update another but I can't figure out away to have Access do the same thing.
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Jun 10, 2013
I have an Access crosstab query that I have exported to an Excel Spreadsheet. I have the spreadsheet formatted using conditional formatting and I'd rather not have to reset it every morning. It's a single spreadsheet (the columns/rows will not deviate greatly day to day) and should be very simple, but I'm not getting it for some reason.
So if I have "Test.accdb" and it contains "qryX" as my crosstab and "Sheet1.xls" is my formatted Excel spreadsheet, how do I code for the latest "QryX" to go in and replace the old "QryX" data in "Sheet1.xls" ?
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Oct 11, 2006
Hi,
I am failry new to Access, and am trying to import an Excel spreadsheet into a Table. I go all the way through the import wizard, and it gives me an error that it cannont create, and then it goes back to the last screen, and I have no Idea what is wrong.
I have looked under many help's and online tips, and searched this site to no avail. As far as I can tell everything should be acceptable to import. I have unique column header titles, no blank rows, nothing over 255 characters, and it still does not work. Can anyone give me some advice on what is wrong in this spreadsheet causing it not to be imported?
Thanks!
Tony
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Dec 4, 2007
Hey
I have a procedure that imports excel spreadseet to access table ever today.
today it failed. Forrmat was the same as yesterday.
I did 'copy/paste special/format' from yesterday's file; still today's file wouldn't import.
Tried to copy manually to the table, got the error message about 'field not being in the same format'
Went to table's design view, and changed everything to 'memo', the was able to do copy/paste.
There wer no values with more then 20 characters
I was able to change 'memo' back to text and date/time without loosing any date.
Has anyone ecountered this ? Going changing table, and then chaging it back doesn't sound like the best practice
what can be done ?
can abything be done to excel file ?
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Aug 23, 2005
I'm trying to link a spreadsheet as a table in Access 2002. The link wizard is importing my number columns as numbers, even though I defined them as text. I need for them to be text in Access. How do I force this?
Thanks
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Jan 7, 2015
I am creating a database for the company I work for. My boss wants it to have every information possible stored and accessible through the one database. Right now the time sheet that we use is a hard copy that the guys fill out and turn in each week. Before the database started I created an excel sheet for them to start using. My boss wants me to link the excel sheet to a table in access. The way it would work is each of the guys would fill theirs out and email them to me by Friday. I would then link it to the table so that we could easily pull information we needed through a query.
I read online on the office support website that you can link a spreadsheet but then access does not store the data and the data if needed to be changed had to be done through the excel spreadsheet. Doing it like that made it sound to me that each time sheet that was turned in each would would create a new table. I was hoping there was a way to have one table with all the times on it using an employee number as the relationship key. The biggest thing though is that the guys have to use excel to fill out the time sheet because getting each guy access is "not an option" .
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Mar 3, 2008
I have an export function below that will export my table "Test" to an Excel Spreadsheet.
However I want it so i can choose where that data in the "Test" table will go in the Excel Spreadsheet i.e. I want to export all the data in to Cell "B2" of the SpreadSheet - at the moment it will export all the data into "A1"
Any help or ideas?
Private Sub Command3_Click()
'Export function
'EXPORTS TABLE IN ACCESS DATABASE TO EXCEL
'REFERENCE TO DAO IS REQUIRED
Dim strExcelFile As String
Dim strWorksheet As String
Dim strDB As String
Dim strTable As String
Dim objDB As Database
'Change Based on your needs, or use
'as parameters to the sub
strExcelFile = "E:CSCLDMSLDMSDatabaseAppLDMS_Spec.xls"
strWorksheet = "WorkSheet1"
strDB = "E:CSCLDMSLDMSDatabaseAppLDMS_IFF_APP.mdb"
strTable = "Test"
Set objDB = OpenDatabase(strDB)
'If excel file already exists, you can delete it here
If Dir(strExcelFile) <> "" Then Kill strExcelFile
objDB.Execute _
"SELECT * INTO [Excel 8.0;DATABASE=" & strExcelFile & _
"].[" & strWorksheet & "] FROM " & "[" & strTable & "]"
objDB.Close
Set objDB = Nothing
End Sub
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Mar 27, 2015
Can an Excel spreadsheet reference an Access Table for it's data? Sort of like a vlookup, but instead of referencing another spreadsheet, I'd like to pull data in from a database.
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Sep 17, 2014
What is the best way to accomplish this? I have a database that split into the Front end and the Back end. The form that the users entering the information uses the queries from two sources. One is the a table within Access and the other is an excel spreadsheet that I link to it. How can I update /replace the Excel spreadsheet while users are using the form of the front End?
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Jun 25, 2014
I am trying to format a spreadsheet to import into a Table. To do this I need to delete the top 8 rows and then the 4 rows below the data I need, both areas contain header data. The 4 rows below the data I need are blank but formatted oddly and it is causing issues during import.
Code:
Sub ExcelFormat()
Dim excelApp As Object
Set excelApp = CreateObject("Excel.Application")
excelApp.worbooks.Open ("Z:DataTest.xlsx")
End Sub
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Apr 20, 2005
Hello - just joined today. I hope to be of some help to other users, but am kind of a newbie.
I have an excel ss that I regularly receive which needs to go into my access DB. I set up a macro with transferspreadsheet and that works, except for one problem. I have one field which is designed as text but has data that looks like numbers as well as data that looks like text. When I run the macro, the number-like data doesn't import as text (23602012345 imports as 2.3602e+010). FYI the field in access is already defined as text. Each time I import a ss, I am appending to the existing data in the table
I have tried formatting the excel column as text with no luck. If I remove the data that truly is text in that column (ABC1287567) and leave just the 236* data, and then format the excel column as text, it seems to work fine. It just doesn't like the mixing of the data...at least it seems to me.
Any ideas to avoid manual manipulation of my excel ss before running the macro would be very helpful.
Thanks much in advance!
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Nov 29, 2005
Hello Peeps,
I'm trying to import an excel spreadsheet into an access table. The excell spreadsheet was created using the access table( by using the 'analyze using excel' feature)
The problem is that I cannot import the updated excell spreadsheet. I get the error message.." An error occured while trying to import the file..the file was not imported"
Does someone have any clues as to how to fix this
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Mar 13, 2008
Anyone out there have any ideas on how to Import an Excel File (SPECIFIC worksheet) to an Access Database
I am looking to do this at the click of a button or when the database opens...
What I really want to do is......
Is there a way to import this into an already existing table.
Delete the existing records and import the new records from the Excel Spreadsheet?
THanks
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Jul 11, 2005
I imported an extensive table from Excel. Subsequently, changes were made to the data in the Excel spreadsheet and I would like to incorporate these changes into my Access table. I did not link the two and I do not want to import the Excel spreadsheet again because I have made several changes to the Access table after importing it. Is there any way to have Access go through the information in Excel and make the modifications in the field that suffered the changes?
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Feb 7, 2007
Hi, apologies if this is a bit of a simplistic query, but I hope there is an equally simple solution to it.
I'm trying to set up a database which is linked to an excel spreadsheet so that the owner of the spreadsheet can continue updating the spreadsheet (inexplicably he refuses to learn to use access!), while other people can still view the data without being able to edit it.
However I have come up against a problem. The spreadsheet contains various address fields, and some of these fields only contain numbers, such as Zip codes for US address'. When I link the table access automatically assigns the address fields as "text" fields which is fine, but then any entry that is just a number in the spreadsheet appears in the database as #Num!
Does anyone know how I might cure this problem, so the database displays exactly what is in the cells in the spreadsheet? The simpler the better, since I fear it might need some visual basic work, which as you might have gathered I know very little about.
Thanks in advance.
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Oct 3, 2005
Hi folk
I hope someone can come up with a suggestion for this one.
I have a Crosstab query in my database which looks for the age of accounts on each status. The query itself runs fine but the problem is if there are no accounts on that status. For instance if there are no accounts on an open status then the Open Status isn't shown.
This means that when my Excel Query looks for the Open value from the query I get a Microsoft Jet query error.
Is there any way to force the crosstab to display all the statuses regardless of whether there is any accounts on it.
As I say any suggestions are appreciated.
JC
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Jan 24, 2007
I have a default directory that will contain Excle spreadsheets. This spreadsheets have the name of the table i want them to create when they are imported in Access.
I want first to count and present to the user the number of the spreasheets. then import one name the table with the name of the spreadsheet and then process. When done move to the next one until there is no more in the directory...
How can i write this in VBA?
Can someone help me?
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Mar 9, 2005
I'd like to thank everyone for all the help with a long project that is nearing completion.
I have a query by form where I would like there to be a button that the user could push that would take the values from the query that are in the subform and open them up as an Excel spreadsheet for further analysis. There is a function called analyze it with Excel in the Tools/Office options menu but it only works for the main form. I don't get all the values.
Is there some way I can open the subform as an Excel file or set the code and SQL string that it is based on to values for an Excel sheet?
Thanks
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Dec 29, 2005
Hi
I'm trying to import a sheet from a excel spreadsheet.
this is my "code"
The problem is that when i hit the run button, it imports blank sheets or more likely is not importing at all :confused: :(
On Error GoTo ErrorTrap
Dim dlgOpen2 As FileDialog
Dim countrystring2 As String
Set dlgOpen2 = Application.FileDialog(msoFileDialogFilePicker)
With dlgOpen2
If txtFile2 <> "" Then
.InitialFileName = txtFile2
countrystring2 = txtFile2 & "!RB_UPDATES"
Else
.InitialFileName = CurrentProject.Path
End If
.AllowMultiSelect = False
.Show
End With
If dlgOpen2.SelectedItems.Count <> 0 Then
txtFile2 = dlgOpen2.SelectedItems(1)
End If
Exit Sub
DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel9, "RB_UPDATES", countrystring2, True
ErrorTrap:
MsgBox Err.Description, vbExclamation + vbOKOnly
End Sub
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Sep 14, 2004
I am trying to connect to an excel spreadsheet and read it from access. What is the object naming scheme in excel?? I am trying to read "Sheet1" but I am getting an error. My final goal is to export a list of forms and queries list in the excel spreadsheet from one database to another. How do I know if I have "Excel 8.0"?? Here is my code:
Sub ImportForms()
Dim cnn1 As New ADODB.Connection
Dim rst1 As ADODB.Recordset
Dim strExcelPath As String
strExcelPath = "C:ModificationRequest.xls"
'Open and set recordset
cnn1.Open "Provider=Microsoft.Jet.OLEDB.4.0;" & _
"Data Source=" & strExcelPath & ";" & _
"Extended Properties=Excel 8.0;"
Set rst1 = New ADODB.Recordset
rst1.CursorType = adOpenKeyset
rst1.LockType = adLockOptimistic
rst1.Open "Sheet1", cnn1, , , adCmdTable
'Open Recordset and print test record
Debug.Print rst1.Fields(0).Value, rst1.Fields(1).Value
'Clean up objects
rst1.Close
Set rst1 = Nothing
cnn1.Close
Set cnn1 = Nothing
End Sub
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Jan 30, 2006
I have set up a command button to export an query to Excel, then create a pivot table with the data. That all works fine however the code which opens the sheet for veiwing after the code formats the pivot table only works once. The second time the user runs the query it is in read only mode those it has been close. The code I used to open the spreadsheet is:
Dim oApp As Object
Set oApp = CreateObject("Excel.Application")
oApp.Visible = True
On Error Resume Next
oApp.UserControl = True
Workbooks.Open Filename:="I:Program FilesCount.xls"
The users are just closing excel normally. Any Ideas?
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Mar 12, 2006
Hello All,
I am exporting data from Access (2000) to Excel using a criteria form. I would like to append data to the Excel sheet without clearing the current data. How can I perform this function?
Here is part of my code:
<BEGIN CODE>
Set myXL = CreateObject("Excel.Application")
Set myWB = myXL.Workbooks.Open("C:WO_Activity_Report.xls")
myWB.Sheets ("WO_Activity_Report")
myWB.Save
myXL.Quit
Set myXL = Nothing
<END CODE>
Your assistance is greatly appreciated.
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