Identify Errors Preventing Data From Importing From Access To Excel
May 1, 2014
I have been consistently getting an error almost every month when I try to load some data that has been input into access, then I have it linked to an excel sheet so that whenever I refresh, the access data imports into excel and updates my pivots, charts, etc.
When my data entry ppl enter data, sometime they forget to enter a code, or something, and when they forget to enter that, it creates some kind of error in the query. The query still runs in access, but shows something similar to " #ERROR#" in the field IF I ever do find it in the access query. The issue is that I cant filter to find that error. I literally have to scan and scroll through thousands of lines of data to try and find this error. When I try to refresh the data in excel, the following error message pops up;
"Data could not be retrieved from the database. Check the database server or contact your database administrator. Make Sure the external database is available, and then try the operation again."
In past months I can usually find the #ERROR# by scrolling through access and finding it. Some months I have EXTREME trouble finding the error. It can take hours out of my work day. Is there any way to more easily identify which line these errors are in rather than scrolling through thousands of lines of data? Is there a way to still export the data to excel with the errors still in them?
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Sep 9, 2005
I have a table that needs to be refreshed with new data monthly. The table has extensive relationship links to other tables. The new data comes to me in a spreadsheet.
I am tying to import the data from the spreadsheet into this existing access table, but errors halt the import. The fields in the spreadsheet are the exact same as in the access table. I am trying to accomplish this task with the Get External Data, Import wizard.
The strange thing is I can import the excel data into a new table without any problems. I then override the old table with the newly created one. The problem with is I have to severe all the relationships before doing so which is a real pain and a cumbersome process
If you can offer any advice, it would really help out
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Feb 21, 2007
I wanted to know if anyone else is having issues with getting external data into access from excell? For some reason this function is not working for me today.
Any help would be greatly appreciated.
Thanks
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Feb 28, 2008
Hi
I've had a search through but to no avail.
I'm trying to import data from an Access query into a blank spreadsheet (Data-Import External Data etc), but it's only giving me a list of the tables in the database and not listing any of the queries. I've never had any problem with this before - I've been able to import queries fine - so I hope someone knows what's going on.
Access and Excel 2002 by the way.
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Mar 25, 2015
I have a VBA function to syncsuppliers as below
Function SyncSuppliers()
On Error GoTo errhandle
Filename = DLookup("SupplierPath", "Setup", "SetupActive = True")
If Filename = "" Then
Exit Function
End If
Set xlapp = CreateObject("Excel.Application")
[code]....
The 5th row is where the problem is abbot and co will import n stop missing out the brackets (I need all the data). same for the last row A-BELCO LTD will import (HADAR LIGHTING) does not.
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Mar 5, 2015
I'm looking to import huge excel sheets in access, but normalization process in Access has forced me to divide all the columns in Excel to about 12 tables in MS Access.
How how could I import data from excel sheet columns to 12 different tables?
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Sep 7, 2011
I face a multiple line problem when i try to import data from Excel to Access db. Is it possible to keep multiple lines of a cell after transferring to Access. Since Access see any ceel of Excel as a Field, it takes all the lines as a line in the same row.
In enclosed, you can see a sample Access document. I put a point(.) between every lines in the same field manually. Is it possible to split up those data from these points and make a new line in the same field by VBA? For example,
BEFORE:
1) 232N1635-2.2) 412N1168-7
AFTER:
1) 232N1635-2.
2) 412N1168-7
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Jun 28, 2006
Dear Sir/Madam,
I am having the problem of importing a database from Excel/Msaccess 2000 to a Msaccess 2000 database from which the data was originally exported. The Database consists of two tables connected in a querry and the two tables has a unique primary key thru which the two tables are linked using a querry. While importing only two tables are listed in the importing wizard and not the querry.
So how to import the data to the two tables connected by a querry using a primary unique key.
help me the procedure.
lrnathan
thanks in advance
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Mar 8, 2014
I've got an Excel sheet with +700k rows and 20 columns that I wanted to import to Access. All fields are text except the field that I want to use as a primary key, but I planned to import that as a text as well.
When I used the import wizard, I set all fields to import as text except for three that I set to memo. The wizard didn't say there was any error after importing the data, but when I checked the table, I noticed there were *a lot* of records where many fields where blank. Some fields where completely unaffected by this problem throughout the entire table, but in the rest of them, there is data missing in many records, and when there is data missing, it is not always the same fields that are missing. I have been unable to find any pattern that explains why sometimes the records were imported correctly, and why sometimes they were not.
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Aug 9, 2013
Need importing just 1 column from excel file into vba !
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Nov 16, 2007
I haven't seen anyone run into this particular problem on this forum...
I'm importing data from an excel spreadsheet to an MS Access (2007) table. One of the fields in the table is a text memo field able to support more than 255 characters...
Issue:
The issue is that any cell in Excel that is greater than 255 characters is truncated when imported to MS Access even though the field is a memo field. There isn't any documentation on Microsoft's website about this and I don't see any way to work around it other than manually copying the data from excel to MS Access.
Anyone have any input on this matter?
Thanks in advance!
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Dec 5, 2006
I need to import 1600 people from excel.
as the program that we use to use was free and setup for what we needed. That has the ability to create a excel sheets with the 1600 people on.
Now all the fields are different, and i'm not sure how to do it.
When importing do you get the option to put the fields in the correct place, or do i need to edit them? and then import.
Another thing the address layout with fields will be completely wrong. I believe it used separate fields for each line of the address where in my DB i use 2 fields 1 address and 1 postcode.
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Apr 15, 2007
Hi,
I am trying to import some data from excel to a new table in access. When i am running the import wizard in access i.e. File->Get External Data -> Import, as soon as i select the excel file (which has a sheetname of Sheet1), i am getting an error that i can not import since there is an invalid character 'Sheet1$'.
I tried renaming the sheetname to various other names, however, everytime i am getting the same error with the dollar sign being added at the end of the sheetname.
Any ideas what's going on please ?
Thank You in advance.
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Jan 28, 2008
I am trying to import Excel data into an existing Access table. I keep my Excel spreadsheet in the same format as my Access table and when I import data that attaches at the end of my Acess table it works fine.
But I am now trying to import Excel data into the same existing table into rows that had cells left blank for entry later?
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Nov 15, 2007
I have a table which I need to import from Excel into Access, but I only want to import the first character from each cell of one of the columns. Is this possible?
rgs
Ginny
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Mar 31, 2012
importing data from fields on an excel spreadsheet into fields on a form in access.
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Aug 1, 2005
hi, i have struggled to import some data from an excel file into an sql database..
i have used phpmyadmin and certain code snippets but have failed miserably..
basically my excel file has lots of data, and within each cell, each bit of data is in single quotes...
eg.
'jonathan' '23' 'hardman' 'cheese'
there are no headings in the excel file (as in column or row titles) the data is just raw.
once i have made the table (with the appropriate fields and datatypes for the csv file) how can i import that data into a table using ms access???
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Feb 17, 2006
Can anyone help with this?
I will routinely be sent a Excel 2000 spreadsheet with multiple worksheets and each worksheets data is to be imported into a related named table in a MS Access 2000 database. No of course I have been using Transfer Spreadsheet to perform the imports but to make sure I get all of the data I use the range A1:AZ65536 (65536 of course being the maximum number of rows available in a Excel 2000 spreadsheet).
What I would like to do however, is just import the necessary number of rows not all 65536!!! Is there a way in code of working out how many rows in the A-AZ column range contain data?
It occured to me that if I linked a table to each worksheet then this would only display the necessary rows and I could count them however, once you have specified the spreadsheet location the code doesnt let me repoint the individual worksheet unless someone knows how to do this???
Any help most appreciated.
DALIEN51
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May 5, 2006
Is it possible to import excel data in a table ?
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Mar 31, 2006
when i import a spreadsheet into a table, there's one column that contains multiline data. for some reason, in the imported data, hard returns (alt-enter) are converted into squares, and the line breaks are in new places.
any idea how to avoid this? or how to go through programmatically and look for these squares? they're not a standard ascii character, so i don't know how to write a program to look for them and change them back into hard returns.
any ideas?
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Feb 10, 2005
Hi
My question is: how do I set up the table to minimize redundant data. I have several fields that match the column headings in Excel, so the data can be imported, but fields like user name, pick slot, batch # all get redundant every time I import. My file is getting unnecessarily large. I know splitting the one table into many is the right thing to do, but don't have a clue how to import the data than. any help
Thanks
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Jan 26, 2007
:confused: I have a database of historical baseball data.
It contains 5 tables:
Players: (Full Name, Last Name, First Name, Primary position)
Year: (Single field, w/autonumber)
Data: (many fields of specific data)
Position: (C thru DH)
Team: (1-30)
Each table has a unique key, (auto-generated)
The database contains 4 years worth of specific data, (2003-2006)
The main data table has lookups to the other tables built in to the current table
First run through shows the DB to operating pretty efficiently, (although more time will tell more, NOTE: I am a level 2 rookie).
PROBLEM:
I now need to import/update/append the tables with 2007 projected data, and then at the end of this year coming up, I will need to do the same with actual data, and so on.......
The data that is coming into the DB does not contain MATCHING PRIMARY KEY:
The Team Name, (with age as an added field)
Player Names, (all full,last,first,primary position)
The data, (all fields match name and data type)
Year, (2007, + I will be adding a field that denotes actual or projected).
HOW do I update the tables and assign the primary keys to all the table's matching names while doing so and assign the correct/matching Pirmary Key to the updated records.
HOW do I verify that the update was correct without scrolling through 2500 data rows and 937 players?
Any and all help would be greatly appreciated
Thanks
Doug
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Sep 15, 2005
I've got a large Excel spreadsheet with contact information that I want to import into Access. Everything seems to import fine except for the two zipcode columns (a 5-digit zip and a 4-digit zip, both have leading zeroes in many entries). The problem is that in Excel the data are formatted with a special input mask that allows for the leading zeros to show. When I import them into Access, this formatting is not recognized and the zeros are lost. I've tried a few things, such as saving the Excel file as text and Dbase 4 and then trying to import them. In these cases the leading zeros are present during import, but are again dropped as soon as the import completes. Any help would be greatly appreciated.
Cheers
David
Somerset, NJ
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Dec 12, 2013
how to import data from excel 2007 like' suppose the field in DB table is A, B & C and the same is there in excel 2007, now i like to get B & C filed data from excel to DB table directly (import) which may be through button at form, because i have given my user the accdr file so they cann't go into the table and paste record.
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Apr 4, 2007
Hi... i have a excel file..... from which i have imported records.... after importing.... the records sequence in my table has changed..... can anyone tell me how to preserve the sequence that i had in excel..........
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Sep 13, 2004
I'm trying to import an excel sheet to access and one field is y or n and I am not sure how to convert this so the value is right so I can query it.What should I put in my excel sheet "yes","no' or Y,N or numeric values??Access doesnt show it help please!!!
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