Import Outlook Form Data Into Access
Aug 8, 2007
Hi all
I've searched everywhere for a solution to this problem....and every site I come to has numerous examples of how to save Outlook Contact data into a database, but nothing on how to automatically store info from forms into Access table.
So, I assume the code will be in Access. When you run the macro it will look in a certain email folder, return all of the data within the forms in that folder and store it into an Access table.
Does ANYBODY know how to do this? I thought it'd be a much more common problem than it appears to be??
Or am I just being stupid :confused:
Thanks for your help! :)
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Jun 26, 2006
Hi,
I want to import a contact database to outlook but for that I have to design new fields in the Outlook form. The design is no problem, and I can even enter information and save it, but when I want to import data from access, it does not show the new fields!?
What could I do? Any idea?
Thanx!
john
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Oct 18, 2005
Hi all,
I have an access Db that I use to manage contacts etc. I regularily send out newsletters and emails to the contacts in that Db.
I want to know if there is a way I can essentially track the emails from access in outlook.
eg. based on field "email" it can see the emails incoming and outgoing in Outlook and makes a new record in my table "communications" that also tracks phone calls and other comm's.
Tbls - Contacts, Communications, Company
It would be great if all email communications could just automatically be listed in the access table communications with a link to the email in outlook (not the actual email, only the subject line and a hyperlink to the email)
I have been scouring the web for something to do this and have found lots of kinda's or not quite's. I don't want to import my outlook email to a table if possible.
I run Outlook and Access 2003 (Office 2003) on XP SP2 box.
Thanks Heaps if you have any idea what I am after!
C
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Sep 25, 2014
I wanted to import data in a access table using a form in access. The form should contain a browse button to browse the file and then a command button to start importing.
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Feb 6, 2015
It's been some time since I wrote the following, which takes a string made up of "Lastname Firstname Telephone" and writes it at a specific time in Outlook. It uses Late binding so it works across all Oulook versions.
Code:
Public Function funOutputAppointmentToOutlook(dtmDate As Date, strSubject As String)
Dim olApp As Object
Dim mNameSpace As Object
Const olFolderCalendar = 9
Const olAppointmentItem = 1
[Code] ....
I would like to first check the specific Outlook time slot whether the string exists already and only if it does not exist to write it.
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Feb 21, 2013
In Access 2007 and 2010 there was a "Collect Data" group under "External Data" where I could click "Create E-mail" that would build an email form for an outbound email in Outlook based on a table. I would then send the email out, then collect the data back into the table from Outlook when the recipient of the email responded with a filled out form. I don't see how to do that with Access 2013. I do see the "Email" button, but that's for something else. I see no 'Collect Data' in Access 2013 like the picture below shows from Access 2007.
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Aug 10, 2015
I use the following code to get all my mails into a table:
Code:
Option Compare
DatabaseOption Explicit
Private Sub Befehl17_Click()
' ##################### OutlookImport ##################################
Dim db As DAO.Database
Dim rs As DAO.Recordset
[Code] .....
I check all the mails in the "import-folder", import the content into the database and after that I move the mails into the "imported-folder".
Actually it works, but there are a lot of mails generate an error. I can handle that with the "On Error Resume Next" but so I lost many mails to move and I want to know why the error happens.
The protocol shows me the following error message: "Syntax error (missing Operator)" and Err.Description shows me the content of the mail.
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Jan 22, 2013
Is there a way to import a PST outlook file into Access 2010 or 2013. Or is there a Plug-in needed that can do it.
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Apr 20, 2015
I have a table called Contacts in Access:
ID Email
001 email1
002 email2
003 email3
004 email4
008 email5
010 email6
And I have a table called Data in Access:
ID Date Person Title Yes/No Action
001 20/4 Mr A Consultant
001 20/4 Mr B Supervisor
001 20/4 Mr C Consultant
004 20/4 Mr D Consultant
010 20/4 Mr E Consultant
010 20/4 Mr F Supervisor
What I'm looking for is coding that would start with the first ID number in CONTACTS and see if there is the corresponding ID in DATA. If there is, then I want it to create an Outlook email and have:
1.To field populated with the email address in the CONTACTS table
2.From and CC fields to be my email address
3.The subject line needs to read [ID] "Request" and then today's date backward (e.g. 20150420).
4.The body I need to put some generic wording and then a table with the records from the DATA table (first 5 fields plus the headings).
5. The format of the table etc isn't important as long as it is a table format
If it's created the email I want it to go back to the DATA table and put "Email Created" in the Action column for those IDs.
I don't want the email to automatically send; I only want it to create a draft (as this data needs to be manually confirmed before sending).
If for example it gets to checking in DATA table for ID 002 (and as seen there's none there), I want it to skip creating the email and move on to the next ID.
In the end I would expect to see 3 draft emails open in Outlook ready to be sent, looking something like the below (just 001 below)?
From... my email
To... Email1
CC... my email
Subject: 001 Request 20150420
action the below:
ID Date Person Title Yes/No
001 20/4 Mr A Consultant
001 20/4 Mr B Supervisor
001 20/4 Mr C Consultant
And the DATA table look like this (if only 001 email was created):
ID Date Person Title Yes/No Action
001 20/4 Mr A Consultant Email created
001 20/4 Mr B Supervisor Email created
001 20/4 Mr C Consultant Email created
004 20/4 Mr D Consultant
010 20/4 Mr E Consultant
010 20/4 Mr F Supervisor
I will need to add more data to the CONTACTS table over time, also the DATA table will be different each day so I need the coding to accomodate for both of these possibilities.
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Nov 5, 2004
I want to import data from access to excel my excel file has columns say
a b c d e f g h i j k
my access table has columns
b d e f g i k
now when i run transferspreadsheet, since some columns are not there in the access table, it gives a error. how can i import this data?
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May 5, 2015
I have 4 csv files, that need to be imported into Access.
1. I'm building 4 linked tables so users can update the table as needed. Then run queries based on these tables to produce report. But maybe there's a better way? the file name and location might be dymatic, so anything like 'getopenfilename' would be easier instead of linked tables?
2. These data need to be clean up first to become a 'database table'. (Delete first 2 rows, delete some columns, remove duplicates etc.) I know how to do them in VBA Excel, but never used Macro in Access before.
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Jan 8, 2014
Microsoft has a Desktop Student Database template (Access 2010) that does exactly what I'm trying to do:
open the Outlook Contacts dialog box, select a contact from the GAL, and then programmatically save it to a record in one of my tables.
I've tried simulating the button/coding on my data entry form, but I'm getting the error:
"The command or action 'AddFromOutlook' isn't available now"
I've search high and low but have only found a reference to creating a temp contacts table to import all the contacts.
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Aug 12, 2015
I have built a Travel database and what I'm trying to accomplish is sending the form. For instance, If I fill out the form with the travel information, expenses, destination, etc. at the bottom I specify a manager who needs to approve my request. I have two command buttons one to save the record and the other to submit. What I would like to happen is that when the person filling out the form clicks the submit button an email generates to the manager they've selected with a link of that specific form in the message body.Then when the manager receives the link they go in open the form approve it and then when the manager clicks the submit button I would like it to send the form to our financial personnel.
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Jan 15, 2007
When I try to import from a spreadsheet, Access crashes. No errors, no error log entry. At first I thought it was because my file was password protected, so I tried a new file with no password, but it still crashes Access.:confused:
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Apr 27, 2008
Hello guyz,
With the help of 'Import External Data' wizard, my import did not happen. My datatypes and Col. Headers in excel are matching for what I have in access table. Alternatively, I selected to import the data into new table and all of the data got imported. My question, since I already have some data in table I want data to be imported, how can I do about bringing all the data from new table I created during import to the existing table. Please suggest. Thanks in advance.
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Sep 18, 2013
I have requirement to automate the process to load .CSV files onto MS Access on daily bases. I am new to MS Access.
Note: No other technologies are used like JAva, C#, etc.
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Dec 4, 2014
I get XML's from a site and want to import the data to Access. If I use the native import then I get multiple tables and the data is a little jumbled. For instance: I get 1 table with track names and a different table for track numbers with no way to relate the to accurately. I would like to be able to parse out the XML and have it update my table as it goes so I have less "junk" in my DB. I just can't figure out how to call out the XML tag and tell it to copy that info to the correct field.
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Apr 23, 2013
Recently I am using this code to import the data in a excel sheet into Access table:
Code:
DoCmd.TransferText acImport, , strcTableName, strFullPath, True
But this will import all the data in that worksheet into the Access table.What I want to implement is to import part of the data. For example, the data I need is start from Row30 till the end, thus I don't need the data from Row1 to Row29.
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Sep 4, 2013
I am close to getting code to send an email from access with the body of the email populated with a Rich Text textbox from my access form. The problem I am having is that the body of the email is converted to plain text in Outlook which is creating problems for me. How to identify what I can do to convert to rich text or HTML in Outlook? I also want to attach a table that is populated by a query in my application, but i haven't got that far yet.
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Dec 9, 2013
I am opening a new mail message in outlook using a button in a form.I want to change the "from" email address to a specific inbox (NOT personal email). Even though the email address is switched, after I hit sent and check my sent items - the email is actually sent from my personal email address and not from the inbox email address i wanted it to be sent from. I have access/permission to sent emails from the other inbox.
Is there a way to make sure emails are sent from specific email addresses and not ONLY personal inbox.What I read online is probably because of some "network" connection issues. Is there a way refresh connection between access and outlook? I am not even sure what the problem is.
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Feb 5, 2014
when i import data from excel into access 2003.i give nothing means not import data and no error seen like process finished but nothing happend.
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Nov 6, 2014
I have a text file that details every single incident that happened in the system. This means that it is extremely messy and non-comprehensible to a normal person due to the use of codewords and all.
Is it possible to scan through the document and insert the data into access, such that the different keywords are put as seperate events?
Ps, the number of characters between each event and data may not always be the same, so seperating them by that is not the way to do it. However, when I open the file in notepad++, I can confirm that each event is 6 lines.
E.g. Line 1 = Event timestamp, Line 2 = Event Name, Line 3 = Acknowledged or not, Line 4 = Acknowledged by who, Line 5 = Event Details, Line 6 = Application Owner.
Basically, the 6 lines are the 6 columns that I would need in my table. So, is it possible to separate out and read every 6 lines of data in the text file?
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Apr 10, 2013
I have a macro set to email a form to a person once a condition is met. This works fine but I've discovered that Outlook (2010) has to be open BEFORE this macro is invoked.
I wanted to add a step to the macro before the one that makes it email that basically says to open Outlook.
I have tried the RunApplication macro, but I apparently am not getting the path right. I don't understand what the problem is.
I accidentally dragged Outlook to my desktop and therefore created a shortcut from my Start Menu, but now when I go to Microsoft Office in my Start Menu, Microsoft Outlook isn't one of the options. I can't find the path to where it may reside now.
I am using the path to the shortcut on my desktop.
C:UsersJust MeDesktopMicrosoft Outlook 2010
What else am I supposed to do?
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May 11, 2015
Is there a way to import data to Excel from Access without retaining the link ?
I have a table and two queries (from that table) that I wish to export to a specific (Templated) Excel file.
I want to send the data to the Excel file then be able to subsequently copy and paste and email the file without any data connections etc.
Alternatively : to export from Access to the templated excel file.
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Apr 12, 2014
I have a workbook which has links to access to import data. I have to have the information in Excel for a couple reasons:
1.) Many of our customers don't have Access.
2.) The customers use a "discount calculator" to apply their own discounts.
They also use it to then apply their own margin mark ups to be able to then use to quote to their customers. So a static report/pdf for them to look at doesn't work.
I've begun to create links from a number of queries in Access, which work fine. My problem is when I go to update the data. I'm not getting the following error coming up:
The database definitely hasn't moved. And I've run the queries in q, and there aren't any problems there. I've looked this error up and I'm seeing that it could mean that I've got some corruption going on.
Before I hit my main q, I should also note: I'm running all of this on a Citrix network. I should also note that it's a consulting gig. Once I'm done, I won't be available to fix major issues like this.
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Nov 22, 2006
Hi guys,
Iīm a unexperienced user of access and itīs my first post in this forum. Hope to make myself clear.
I have several tables. My problem is rather simple but I didnīt find out to solve it. I searched on the forum but didnīt find it. I might not have the appropriate vocabulary yet to perform an efficient search.
My problem is that I have a form to fill a sales table (Salg). For each entry I need to fill the postnumber and the location. On another table (Poststed) is registered the Postnumber and the location name. On the form I did a combobox to get the post numbers. Then to get the location, In another box, which should come automatically after the "Postnr" has been selected, it should display the "location name". I did a "DLOOKUP" for that:
=DLookUp("[Poststed]";"Postnummer";"[Postnr] ='" & Skjemaer!Salg!Postnr & "'")
and it works fine. The name come automatically.
However, when I validate the "post" then all the data in the boxes are register in the destination table, but not the "location nam". It seems it is not bound to the table because the DLOOKUP function is in the source field.
Does anybody knows how I can bound it to the table.
Or if I should use another way to do the task, Iīm open to any suggetions.
I hope I made myself clear enough.
Thanks for taking the time reading my post
Frederik
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