Importing Alphanumeric Data Into Text Field

Mar 31, 2008

I have searched this forum but didn't find the answer, I hope I'm not the only one with this problem.
I have two text fields in a table that are updated through an excel file import. In the excel file, both fields contain data that is mostly numeric, but there are always about a quarter that contain letters as well. When I go to import the excel file, it sets to null any value in the fields that contains letters. If I sort the excel file in descending order for the field, it will import, but I have two fields that do this, so this brings more problems. Does anyone know why you can't just import anything in any order into a text field?

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Sorting An Alphanumeric Text Field

Sep 30, 2005

I have a text field in a table that contains an alphanumeric code. i.e.

DEL998
DEL999
DEL1000
DEL1001
SUN998
SUN999
SUN1000
SUN1001
SUN1002
etc.

I want to run a query to find the highest number for a particular alpha code. In the example for DEL I would want the query to return DEL1001.

I have created a select query that asks for the alpha code, selects all codes starting with that code, sorts them in decending order and only displays the first record.

The problem is that because the field is a text field the numeric is not sorted like a number. So in the DEL case the query returns DEL999.

Any ideas on how I can get a result of DEL1001??

Thanks for your help

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Here AKA and LMN describes the Sites where employee is working.

On Add New Employee, When user enter AKA- in StaffNo, on exit the next number on that site should be generated. i.e AKA-113.

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Aug 22, 2006

I've had a look through the many topics on text importing, but can't find anything specific to my problem.

One of our suppliers has started offering their catalogue as a CSV file via e-mail. For now, I am saving the file to my computer, and wanting to import it into a database.

the table is a bit awkward, as it has "useless" data in the first field. Here is the beginning of one as an example:

VIP Computer Centre Ltd. Trade Price List. 22 August 2006 3:37 PM
ORDER CODE,PROD GROUP,DESCRIPTION,WTY,BOXED IN,1 OFF,5 OFF,20 OFF,UNIT

7719-C,BAREBONE SYSTEMS,JW MINIQ 430AV INSTANT-ON B/B,0,1,50,49.75,49.25,EACH

I imported the data via the Get External Data feature into a new table. This worked fine. I then changed a couple of values, and re-imported the data, this time selecting to import it to the new table. It came up with an error, saying 295 records were lost due to key violations. I then realised that this only appended the data on the end of the table, which isn't what I want.

Here is what I am trying to accomplish:


The field names are created from the titles in row 2 of the CSV file
The table is updated by importing the latest CSV file, so that any price alterations are changed, and any new products added (but identical data is ignored). If one field is needed as a constant, this would be the ORDER CODE field
Field 2 (PROD GROUP) becomes a combo list box (probably based on another table - so the table contains the categories, e.g. BAREBONE SYSTEMS, and the text from the CSV file is converted to the appropriate ID number)


Is any of this possible? If so, how?

Thanks in advance for any advice you can give!

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Here is the import statement I'm using:

DoCmd.TransferText acImportDelim, "IT315 Import Specification_txt", _
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I can manually transfer the data ie thru File --> Get External Data etc but I can't seem to get the above statement to work --- with the same specification!!

The details are in the attached doc file.

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Aug 13, 2013

I am having some difficulties with a Date/Time Field. I am importing a | delimted text file into a table and the Date Field is resulting in a Type Conversion Error.In the raw text file, the Date Field has the following Format (example): 01/03/2013 03:11 PM

My import Spec is as follows:
File Format: Delimited
Field Delimter: |
Language: English

[code]....

The only thing I can think of, is that the mix of Leading Zeros in the Time AND AM/PM is causing a problem. But, I do not see a way to address this with an import spec.The odd thing is that if I import the DateOpened Field as Text, THEN change the DataType to Date/Time AFTER import, then save the table, it recognized/converts the DateOpened Fields correctly.I'd LIKE to get the import spec correct (I have to update twice daily), But, barring that, if I could import as Text then build a Macro that would:

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2) change certain fields datatypes to Date/Time
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That would suffice. I could then use VBS (and perhaps windows scheduler) to run the macro when needed.

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I am importing an excel text field into a table. I am then appending the data to another table. I am having a hard time with the Cdate function

Excel Date Field:
YYYY.MM.DD HH:MM:SS

Example Value:
2014.04.21 18:24:30

My Query Code:

NewDate: CDate(Left([DateQ],4)+"/"+Mid([DateQ],6,2)+"/"+Right([DateQ],2))

My Query Result:
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What it should be:
04/21/2014

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Jun 12, 2013

I have a file that I need to import on a regular basis. There are two different issues with the import:

1. the first digit in the file indicates if it is a record I want to keep. In this case a 1 indicates a repair record and an 8 indicates it is just information such as email, contact info etc.

2. I have a field in the file that may change the import specifications

For example:

If the record is a Non wheel repair then column 167 is a 50 character description
If the record is Wheel repair then column 167 is a 28 character description and the remaining 22 characters are broken down into 10 different fields

So I need to do the following

1. Read the first character in the line and determine if it is a number 1 and if not discard it
2. Read a field in column 109 that is two characters long and if it says it is a wheel repair the import will break column 167 -216 down to the appropriate 11 fields and if it is a non wheel repair it will import columns 167 - 216 as one big description field.

I have used the import specifications with Access but it seems this will have to be done in code in a module or something and I am not very good with VB. (only know the basics)

One other issue is I have dates in the file that are 130225 and 1302 (so full date and then Year/Month) if i take out the / date separator in the import spec the full date works but the Year/Month doesn't.

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I need making the PO Number field button alphanumeric and making sure it doesnt mess-up the Edit Customer Information button. I have attached both versions of my database. The GM at the sister company would also like me to create a Spin button where you can take an old record and keep all of the previous information on it, except it gives it a new Work Order# and you can change the date to something newer.

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Dec 1, 2006

hi
i found this code here and it works IF the number comes first and is preceded by a letter
123AA

but it does not work if the letters come first
AA123

here's the code

Public Function GetString(WholeString As String) As String
Dim i As Integer
Dim Temp As String
Temp = CStr(WholeString)
For i = 1 To Len(WholeString)
If InStr(1, "0123456789.", Mid(Temp, i, 1)) = 0 Then
GetString = Mid(Temp, i)
Exit Function
End If
Next i
GetString = Temp
End Function

Public Function GetNumber(WholeString As String) As Double
Dim Temp As String
Dim i As Integer
Temp = CStr(WholeString)
For i = 1 To Len(Temp)
If InStr(1, "0123456789.", Mid(Temp, i, 1)) = 0 Then
GetNumber = Mid(Temp, 1, i - 1)
Exit Function
End If
Next i
GetNumber = Temp
End Function


the probelm is with this line but i'm not sure what it is

GetNumber = Mid(Temp, 1, i - 1)

(i also get runtime error 13) but my data is in the same format as the example i downloaded.

any ideas anyone?

thanks in advance and thanks to the person who created the code

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Mar 5, 2015

I've got most of what he wants sorted but this last task I am completely flummoxed. All of his projects are allocated an ID (named Project Reference), starting from P010010 and increasing by 1 each time. I've made a form that allows a new project to be recorded by entering all the details and hitting the 'record' button, but he wants the Project Reference field to be automatically filled in each time (understandably), increasing by 1 from the last record.

So if the last record was P010311, then when the form opens the Project Reference should automatically be P010312.

I've looked into this and found many guides talking about DMax and DIM and strCriteria and whatnot, but no matter how many of them I follow and try to adapt to my own database I can't get it to work at all.

The table the ID comes from is called General, and the field is Project Reference. The ID should automatically be filled into a text box called txtRef whenever the form opens and a button to add a new record is pressed, being 1 higher than the previous ID.

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May 23, 2013

I have several thousands of lines of data which I wish to manipulate programmatically, if at all possible. I think that all of the possible permutations are summed-up by the following examples :

123 A text string
2-8 Another text string
A-C Another text string here
3-20 And some more text
3A-126B More text
Some text without any numbers or letters at the left

What I need to do is :

Move the alphanumeric data at the left to the right. So the data would end up looking like this :

A text string 123
Another text string 2-8
Another text string here A-C
And some more text 3-20
More text 3A-126B
Some text without any numbers or letters at the left

I suppose it hinges on identifying where the first space in from the left appears, cutting the string at that point, and

Is this possible, programmatically ?

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Sep 11, 2012

I'm able to import new data from excel just fine, but I can't import updated data from excel due to duplicates not being allowed for a particular field. Is there a way to keep from importing duplicate records based on one field, but still import data from other fields where the information is different from the excel file?

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I haven't seen anyone run into this particular problem on this forum...

I'm importing data from an excel spreadsheet to an MS Access (2007) table. One of the fields in the table is a text memo field able to support more than 255 characters...

Issue:
The issue is that any cell in Excel that is greater than 255 characters is truncated when imported to MS Access even though the field is a memo field. There isn't any documentation on Microsoft's website about this and I don't see any way to work around it other than manually copying the data from excel to MS Access.

Anyone have any input on this matter?

Thanks in advance!

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Jun 2, 2015

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1. Txt
2. Txt
3. Txt
4. Txt
5. Txt
6. Txt
7. Txt
8. Txt

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First: how I can use the saved import to import this file again using the text wizard
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Third: how difficult would it be to all the file name in the first or last column?

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Feb 8, 2006

I want to import a text file that is one continuous string at present when i try to import the file it treats the data as one row.

I would like to split so that a new row is created wherever an apostrophe
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I've included a sample of the data

Cheers

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Feb 22, 2008

I have a database that a user wanted created. They gave me code used in another database to import the text file automatically using code. I looked at the code but I don't see where the file is coming from. I am not familiar with the transfertext code. I need to import a text file into an access table. The text file needs cleaning up because it comes from another program and it has breaks and the header repeats in the middle of the file several different times. I need code to clean up before it is imported into the table. I can't see how this code works enough to use it:


Code:
Private Sub cmdImport_Click()

Dim mResponse As String
Dim mDir As String
Dim intRecordLength As Integer
Dim strRecord As String
Dim strRecordType As String
Dim strSQL As String

Dim strID As String
Dim strDate As String
Dim strLev As String
Dim strCode As String
Dim strBranch As String

'************** Check for populated stat table
If DCount("[ID]", "tblStats") > 0 Then
MsgBox "Clear previous data before importing a new file.", vbOKOnly, "Clear Data"
Exit Sub
End If
'************** End Check


'************** Get File
mResponse = GetOpenFile_CLT(mDir, "Select file to be imported.")
mResponse = LCase$(mResponse)
If mResponse = "" Then
'If no path specified, abort
MsgBox "No file selected, import cancelled."
Exit Sub

End If
mDir = mResponse
Do While Right$(mDir, 1) <> ""
mDir = Left$(mDir, Len(mDir) - 1)
Loop
'************* End Get File


'************* Set Label/Form
Me.lblProcess.Caption = "Importing " & mResponse
DoCmd.Hourglass False
DoCmd.RepaintObject acForm, "frmImport"
'************* End Label/Form


'************* Start Import
Open mResponse For Input As 1

Do While Not EOF(1)
intRecordLength = 28
Input #1, strRecord

If Len(strRecord) < intRecordLength Then
GoTo sLoop
End If

'If length is 41
If Len(strRecord) > intRecordLength Then
strID = Trim(Left(strRecord, 12))
strDate = Trim(Mid(strRecord, 14, 11))
strLev = Trim(Mid(strRecord, 26, 3))
strCode = Trim(Mid(strRecord, 33, 2))
strBranch = Trim(Mid(strRecord, 40, 2))
End If

'If length is 28
If Len(strRecord) = intRecordLength Then
strDate = Left(strRecord, 11)
strCode = Mid(strRecord, 20, 2)
strBranch = Mid(strRecord, 27, 2)
End If

'Insert into table
strSQL = "INSERT INTO tblStats VALUES ('" & strID & "','" & strDate & "','" & _
strLev & "','" & strCode & "','" & strBranch & "');"
CurrentDb.Execute (strSQL)
sLoop:
Loop
Close 1
'********** End Import


sExit:
'************* Set Label/Form
Me.lblProcess.Caption = "Import Complete " & mResponse
DoCmd.Hourglass False
DoCmd.RepaintObject acForm, "frmImport"
'************* End Label/Form

End Sub

Please help
Thanks

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