Importing Data Problem (auto Primary Key)

Aug 11, 2006

Hi all, I currently have 2 databases: a main current database (Main.mdb), and a secondary database (Working.mdb).

They are identical, except the working database has no data, just the existing tables, forms, etc. from the main database.

When I (or a programmer) makes changes to the forms and some underlying calculations, they are first made in the Working database.

After the changes are made, i delete all the data from the tables in the working database (data from testing, etc.). I will then copy all of the data from the tables in the Main Database over to the Working database, then rename the Working Database to the Main Database.

The only problem I'm having right now is that the primary key in one of the tables (ClientID) is an autonumber. When I paste the data into the Working Database, all the ClientID numbers change. Is there any way to keep the numbers the same as the Main database?

Thanks in advance!

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Importing From Excel .csv W/ No Primary Key

Dec 14, 2005

There are some web forms where people can submit work requests to my team. The data is fed into Excel in .csv format. Each request adds a new row to the spreadsheet. Nothing ever drops off.

I am having problems getting that data into my "final" Access tables without repeating the data with each subsequent import/append. There is no unique identifier in the Excel file, only the raw data, all fields of which could be duplicate across requests.(requestor, phone, request by date...) In my Access tables, I have the same fields as in the Excel file, along with an AutoNumber primary key and some additional fields where we can enter when work began and was completed and to who it was assigned.

Say for example 5 requests come in and thus create rows 1-5 in the Excel file. I then import the data into a temp table, and then append to my final table. Works. But say an additional 2 requests come in...I then do another import and append and my final table ends up with rows 1-5 AND 1-7.

I was thinking composite key of some sort, but none of the fields lend themselves to that. Plus I need the ability to edit some of the imported data once it hits my final table (ex: changing a request-by date or request detail), so a field by field comparison of the import table to my final table to determine uniqueness probably won't work either.

I'm thinking the solution would be to add a unique identifer at the source level, but I'm pretty much left to come up with a solution in Access as the web team's resources are unavailable for a few months.

Any ideas to get me started???

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Loss Of Primary Key When Importing Csv File

Apr 3, 2006

Loss of Primary Key when importing csv file

Hi All,

We are submitting an Access db table with ID as primary key to an outside company for processing. We export it as csv file and that's how it comes back.

After importing it back, we noticed that our IDs, which previously had 'gaps' as a result of deleted records, had been changed in to a new continuous sequence (Autonumbered). This, of course, completely destroys our database since related tables depend on IDs being unchangeable.

We ***suspect*** that the IDs are being destroyed during the process of re-importing the csv file. We are using the Access import wizzard.

Access msg: "Access recommends that you define a Primary Key for your new table". We then are given the following options:

1Let Access ADD primary key
2Choose my own primary key
3No primary key

During Option 1, the ID column is displayed and high-lighted. But we do NOT want that option since it offers to ADD a primary key, whereas we already have one (ID). At most, we want to 'declare' or 'define' a primary key, but we do not want Access to ADD one.

So we try Option 2, hoping that this will give us the chance to CHOOSE ID as our primary key. But the moment we select that option, the ID column disappears. We are not given the chance to select ID as our primary key.

So we try Option 3, hoping to re-instate ID as primary key as soon as we have an Access table again. But the moment we select this option, the ID column disappears.

-----------------------

If we GO THROUGH with Option 1, we notice that Access has renumbered our ID, the IDs of all our 'deleted' records have been re-assigned. Or so it appears.

If we GO THROUGH with Option 3, the resulting table does not contain an ID column at all.


Of course, the damage may have been done by the outside company which processed our file, but if so, we have to prove it, and we have to take measures to avoid it.

Any comments and advice?

Thanks.

Adrian

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May 21, 2007

I have used priamry keys in my tables and these are set to auto numbers on the advise of fellow forumites.

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Surely Access has a better way of dealing with this issue?

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Feb 8, 2008

Hi there.

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i have attached my relationships diagram.

if it is not a good idea to use an auto number as the primary key does anyone have any suggestions as to what i should use?

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Feb 12, 2008

Hello ALL,

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Hello,
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I would appreciate it

Thanks
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Feb 13, 2008

Hello ALL,

I want to know how to reset (to start again from 1) my primary key field. As an example i have the "Customers" table with the field "customerID" as PK now i entered many values (20) then i deleted them but i want to start again and the "customerID" value starts with 21 i understand that but i want a fresh DB (i was testing things) and i want to start from 1 can i? how? i even deleted the relation between this table and the other table but no success!

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Jul 13, 2006

I am developing a DB that is composed of approximately 50 tables. The primary key in every table is automatically generated byAccess. I understand that the primary key for each record in the table has to be unique. My question is: Is the primary key uniqueness applicable across the entire DB?

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Anyone...
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Jul 24, 2012

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Mar 13, 2014

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Jul 25, 2007

Hello,

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My db is designed to track suggestions - i have a table where the idea, progress etc is stored [tblIdeasBank]. This contains an 'originator' (person's name) which is linked to a second table, where the names are stored [tblPeople].

Originally I set up tblPeople with the Primary Key as FullName (e.g. Joe Bloggs) (guaranteed to be unique with the small number of people that would be involved), and a second field called InitialLastName (e.g. J Bloggs). It is this second field that is stored in the tblIdeasBank. Data verification came from the user having to select a name from a drop down box, so there is no actual 'relationship' between the tables. (Didn't realise how useful they were at the time!)

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So, I have:

tblPeople:
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tblIdeasBank:
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And I would like:

tblPeople:
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tblIdeasBank:
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With a One-Many relationship from PersonID to Originator

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I have searched through Google and various groups, but cannot find a useful answer, so any pointers gratefully appreciated!

Thanks,

Nick

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Dec 12, 2012

I'm using Microsoft Access 2007

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Hi,

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etc

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I'm still not sure if I explained that very well....

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