Increasing Auto Number Value
Jun 4, 2007
I'm making an access database and I'm using the auto number data type for the ID field. But is there a way of increasing the value of the auto number without adding and deleing records over and over again? Basically the database is replacing an excel document that is currently being used. There are already over 5000 entries in the excel document and the access database needs to carry on from the last record in the excel form. Importing the excel data isn't possible, so how would I increase the auto number value?
Thanks
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Sep 18, 2006
Hi,
I'm trying to get the maximum number in a table field to increase it by one depending on the member that is selected in a drop down in a field.
I have three tables: members, programs and times. Each member can have N programs and each program can be broadcast N times.
Each member has a three digit code, like XXX. Each program has the three digit code of the member + three numbers that are supposed to auto increment. That is, the first program of member X with the member code XXX is called XXX001.
What I'm trying to do is that when a new program is filled in and I select the member, then the program code should update automatically, adding one to the latest program by that member.
That is, if the last program by member X that was inserted in the database is XXX010, then if a new program is inserted it should automatically be XXX011, even though programs by other members have been added in between.
This is the code I use now, for the AfterUpdate when selecting the member in a dropdown in the form. But although I've played around a bit, I just get error messages...
Private Sub medlemsruta_AfterUpdate()
Dim medlemskod
medlemskod = Me![medlemsruta].Column(2)
Dim strMax As String
strMax = DMax("programs_kod", "table_programs", "Left$(programs_kod, 3) = medlemskod")
Me!program_kod = Left$(strMax, 3) & Format$(Val(Right$(strMax, 3)) + 1, "000")
End Sub
Medlemsruta is a dropdown where one selects the member from the members table, where the three digit code is in the third column (Column(2)).
I'm trying to use DMax to get the maximum number for the particular member and after that adding 1 to that for the new program code.
Grateful for any advice! Thanks!
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Jul 20, 2014
Using Access 2007..I have a table where the RecordID is an autonumber, and PK.To set this table up I have a load routine, (becuase I have done this multiple times for testing and further deveopment and I compact and repair the DB prior to loading) - the 690 records are correct numerically and autonumbered.This table has transactional data where existing records are updated and new records are appended.
I found the autonumber was not incrementally increasing - so no reseed the auto number (using ALTER TABLE 3IWSPLans ALTER COLUMN RecordID COUNTER (1000,1)) prior to starting the transactions.
New transactions will append correctly, up untill I amend a existing record (using a delete and append query via a staging table) - then the autonumber tries to reuse a number already in the table and because its not unique it errors.why the auto-number is not incrementally increasing correctly
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Jun 11, 2015
I have written a check writer program for the company I work at. I have a table for Venders, and a separate table Invoices set with a 1-many relationship. When checks are printed it consolidates all the unpaid invoices for each vender to print a single check and mark it as paid with the date.
The checks already have a check number printed on them so what I need is an option that will allow me to enter the first check number when the print starts and Access will put that number in a field on the invoices page for each invoice associated with the first vender printed, then would increase the number by one and put that number in the invoices associated with the next vender printed.
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Oct 26, 2005
Here is my issue. In a table with an Auto Number index some records have been deleted. I have been able to recreate them along with their original auto number. The problem is that I do not know how to append these records forcing the original auto number. I have tried changing the auto number field to a number field in the table, this works except I cannot change it back to auto number.
I am sure I’m not the first with this question or issue. I did search through a couple hundred entries about auto number before I posted this question.
Jim
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Jan 21, 2014
I have a form [IUDATA]
I have a add record button.
I have a date field [DATEIN]
I have a text field [DRPNO]
If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.
I'd like the format of [DPRNO] to be "dpr YY-XXX"
Where:
YY is the year of the [DATEIN] field and
XXX is number of records in that year.
So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.
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Mar 16, 2014
I would like to know if there is any procedure to restrict/stop auto number increment for certain number of record count (say 50), then increment by 1 for next 50 records.
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Jun 2, 2014
I'm trying to get an invoice number field to auto generate the next number, keeping the format as "00000"...this is what I have, which gets the next number but drops the leading 0
Code:
Private Sub Customer_AfterUpdate()
If Len(Me.[InvoiceNumber] & vbNullString) = 0 Then
Me.[InvoiceNumber] = (DMax("[InvoiceNumber]", "[tblInvoiceNumber]") + 1)
DoCmd.RunCommand acCmdSaveRecord
End If
End Sub
invoice numbers are 04024, 04025 etc...how I keep the formatiing?
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Apr 20, 2008
I need to create an auto number for service calls that show the following:
year as 08, 09 etc, month as a letter, Jan = A, Feb = B etc then an incremental number starting at 300 for each month/year combination.
So for example: 08A300
Can anyone help me as I am stuck?
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Sep 10, 2006
Well, here's my database :
Name : String
Address : String
I want to add an automatically generated column, "no.", to show which number it's in. Like this :
No. Name Address
1. A Unknown
2. B Unknown2
The problem is, I can do that with Auto-Number, but if the user delete row 1, the number in row 2 is still 2, not 1.
Is it possible to generate query that have "no." column in it ?
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Dec 18, 2013
I have a table with an auto number PK. This table will contain orders. I'd like to use the PK from this table as the Invoice number on the invoice. I'd like to have it start at a number other than "1" just because it looks better on an invoice. I don't know how to do this. I looked at the table design to see if there were options available to me there but couldn't find anything. Is it possible? (I do not know how to use code.)
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Dec 8, 2005
The title probably doesn't give an idea of what I need, so here goes.
We currently have reference #'s for our bills that include the date requested in mmddyy format, the first 3 letters of the customer, the initials of the order taker and finally a sequential number to show the sumber of bills that day.
example: 120705SEAGMM02 2nd order taken by GMM for Seagate on 12/7
120705SEARLH01 1st order taken by RLH for Seagate on 12/7
I want to generate this number automatically based on the date entered and the initials given of the user. We only deal with one customer at our desk so that will always be "SEA".
I have a query that generates the first portion (date, customer, and initials):
SELECT Format([REQDATE],"mm") AS [Month], Format([REQDATE],"dd") AS [Day], Format([REQDATE],"yy") AS [Year], Format([REQDATE],"mmddyy") AS [Both], [Both] & "SEA" & [PickUpReqData]![INITIALS] AS REFNO
FROM PickUpReqData;
But I can't seem to get my head around the part of generating the number. I know I had done this in a database I created 2 jobs ago but all my files were flooded out in Katrina. (I have since relocated to Atlanta, although I'm not looking for sympathy. But I will take what I can get!)
Anything to point me in the right direction will be appreciated. I am looking to have this on a form and feed the REFNO field in the PickUpReqData table.
Thanks.
Gary
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Mar 20, 2012
I have a table called "OrderDetails" with following fields:
Num
OrderID (Primary key)
Product
Quantity
Price
I want to create a data entry subform that can used to enter order details in this table such that, for a given OrderID, the Num field is automatically set to previous number + 1. For example, for OrderID = 12, if there are 4 products that need to be entered, the 4 records should automatically take 1 , 2, 3, 4.
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Mar 17, 2005
I have a form with an Auto number field. When the form is opened in new record mode the auto number field displays the following: (Auto Number) instead of the actual number that it has generated. I want the number to be displayed
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Jul 25, 2005
Hi, I have a form with some fields on it, there is one called Pro Number. what I would like to happen is when a new record is created, it starts at a certain number and continues to increment by one. In other words, the first record would be 5600 and the next new record would be 5601 etc.
I did have this working in an previous database, by creating a append query to start the number, but that does not seem to be working now...
Any help would be very much apprecited.
David
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Oct 25, 2007
I have a program that I’m attempting to get counts using ADO. The code is below.
Global Const ConnString = "ODBC;UID=user;PWD=passwd;DSN=ORA"
Dim OraD As ADODB.Connection
Dim rsPreSample As ADODB.Recordset
Set OraD = CreateObject("ADODB.Connection")
OraD.CommandTimeout = 0
OraD.Open ConnString
sql = "select count (recip) from recipfile where recip >= ‘111111111’
Set rsPreSample = New ADODB.Recordset
rsPreSample.Open sql, ConnString
ADO has a default timeout of 30 seconds. I want to set it to 180 seconds, but the timeout keeps getting ignored. Can someone help me get a new timeout to execute?
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Aug 22, 2006
Hi,
I have created two databases to try and speed up some data manipulation. One database is acting a a 'sniffer' and runs make table, delete, append and normal view queries. the append and make table queries will either write to the other database (the receiving database) or to itself. I have therefore managed to reduce a run time for these queries from 10 minutes for all queries, to less than 1 minute (as previously all in one database using forms).
The problem is these databses contain only about 10 tables to which I am adding data (non of them contain more than 5000 records at the moment) and I also have approx 50 ODBC linked tables (about 30 MB worth so I can retrieve data i want to write to the tables).
The databse has run through my 10 queries about 50 times (each time pasting new info to my receiving tables - still no more than 5000 records) however both database have increaed from a few MB to over 900MB - Is there any way I can stop this from happening as this seems to be a rediculous increase in size - i am also having huge problems compacting the databases.
thanks
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Dec 29, 2005
I make a data base every year for work orders that my work does for our customers, I have every thing set up and it looks great except for one field, last year I was able to make it do an auto number once I put the date in. for example first box work Order # ___ second box date once I put in the date an work order # would fill in the w/o# box and it would follow what ever the last work order # was (12600). for example I need the year 2006 TO START OFF WITH # 12601, What querie/option do I need to accomplish with this info.
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Jul 10, 2006
are you able to do something with the auto number.
i'd like it to display R/N "month" auto number "year".
i cant seem to get it to display the month and year
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Jan 6, 2006
I have an access data base and every year I (only my second year making it-ex-employee use to make it) need to make a new one to start off the year for all our new work orders.
but any way I have the form made looks exactly like the previous years but I can not get the work order box to become an auto number and I need it to tart of at 12601 and I had it so that when I put in the date the next work order # would pop in the box, and I need to get all the hours and part totals to add up.
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Aug 3, 2005
I have 47 records in a table that were numbered 1-47 with auto number. I arranged the records in order of date increasing, and now, the auto numbers are all jumbled up. I want to have autonumber re-number the table 1-47 with 1 being the earliest date and 47 being the latest. Is there a way I can do this with autonumber? I need to continue using auto number, so I cannot simply just delete the field, and re arange the numbers manualy. what I tried to do was, delete the old auto number field, arange the table in order of date increasing, and then put auto number back in the table. All that did was give all the records their old numbers that auto number had previously given them. It's like access will not forget the numbers auto number had assigned to them.
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Nov 27, 2006
How to autofill datatable columns with increasing numbers - like the way in Excel? :confused:
Given a datatable with 2 columns : ID & Data.
(a) How to fill the column "Data" with consecutive numbers - 1000, 1001, 1002 ...?
(b) How to fill a specified range of continuous records - eg. records ID100, ID101, ID102 ... ID300 - with (a)?
Many many thanks for any help and discussion!
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Jul 24, 2013
Access stops me from increasing the size of a key field
Table tTrades
. Key field: idTrade: auto-number
. Field: Code: Text 10 characters
Table tData
. Key field: Code: Text 10 characters
I get an error message when I try to change either of these Code fields from size 10 to 16 characters
Error message - you cannot change the data type of field size. It is part of one or more relationships. Te change the data type of this field, first delete its relationships in the relationships window.
I deleted all relationships in the relationships window. But I still get the same error message.
If I click on relationship window > "All realtionships", Access reproduces all my relationships in the relationship window. Somehow it knows them. I deleted them all again and saved. But I still get the same error message.
I have a form ftTrades which generates automatically when I click on table tTrade and create a form.
I deleted this form ftTrades. But I still get the same error message.
How I can increase the size of this field.
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Oct 3, 2006
Hi I have a question connected with new start of counting of Auto number filed in a table. I just want to start numbering from the beginning in easy way.
Thanks!
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Jan 4, 2008
I have an ID field set as auto number, just because I need something for a key and all other data is not unique.
The problem is that it is not incrementing properly. I have 121621 in the autonumber field in the last record.
When making a new record, it is using 105347, which obviously already exists, and is causing problems.
I have already done a compact and repair which is supposed to fix this, but it has not. Is there anything else that I can do?
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Nov 30, 2004
Does anyone have a trouble in Auto Number in Ms Access Database?
My case is I have 4,000 plus data with relationships to other table, and suddenly one field is not saving to the proper ID (data type of one field is MEMO).
If any one out there have this same problem please send me to my e-mail
kutchaia@yahoo.com or webmaster@alwabra.com
I want to prove this to my boss that Auto Number in database can cause a lot of problem.
Thanks
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