Incremental Field On Query
Dec 27, 2014
I'm building an application via Access that will allow a user at my company to import a CSV file with hundreds of records, press a button that runs several insert queries which inserts some of those records into our ERP system based on criteria.Each record of the insert query must have a unique "Interchange Number" that is historically unique, ie, if I used number 1000 in the insert query yesterday, I would need to use 1001 today. I already can find which value to start with using a DMAX() function on the table where you insert the records.I need a way to give each record of a select query a unique value that is +1 from the preceding record.
When I import the CSV file, I already have Access assigning an Autonumber. The problem is the file can have up to a thousand records a day while I only need to insert maybe 10 each day. If the starting Interchange number was 1001, I would like it to go 1001, 1002, 1003, etc. If I add the Autonumber from the table I imported, it can go 1001, 1050, 1343, based on where that record was on the autonumber when it imported.
So is there anyway to run a select query and have a field on that query start at 1 and count up by 1 for each record? If I can get that I can code the rest.
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Sep 10, 2006
Well, here's my database :
Name : String
Address : String
I want to add an automatically generated column, "no.", to show which number it's in. Like this :
No. Name Address
1. A Unknown
2. B Unknown2
The problem is, I can do that with Auto-Number, but if the user delete row 1, the number in row 2 is still 2, not 1.
Is it possible to generate query that have "no." column in it ?
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Oct 7, 2005
one of my tables has a field called # of Days. the default (minimum) value for this field is five (5), which i set. however, if there is a case where five (5) days are not enough, the next value would be ten (10) since the permit is issued for 5 days at a time, and so on. can someone suggest a validation rule that only allows increments of 5, but the minimum value is never less than 5? thanx in advance! :)
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Oct 1, 2004
Hi, I have done this before but it has bee awhile. I have set up a small database to keep track of invoices. Before I generate an invoice I go to this database and put in the pertinant info. What I want it to do is generate an invoice number every time I go to start a new record, starting with a specific number and incrementing from there. FOr example I started with invoice number 2429 so I want it to generate 2430 for the next record . Please tell me how to do this again it is driving me nuts.
Whitlo
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Apr 24, 2006
Im trying to put info from an excel sheet in to a ms db my problem is as follows:
the user enters 3 numbers, the result needs to be calculated from number 1 + a % of another number this is dependent upon number 3
in short, each result is dependent on the prevoius calculation.
So if result (1yard)=100+10% yard 2)=110+10% yard 3)=121+10%
In excel it would look like:
1 yard b2 = b1+b0
2 yard b3 = b2+b0
3 yard b4 = b3+b0
Please how can this be done ?
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Jan 7, 2005
I need some help with code. I can do this in Excel, but I am not sure how to do it in Access.
Here are the fields:
PoundsPerBox
PoundsPerOrder
BoxesToOrder
Here is the scenario: If a customer orders custom paint for their equipment, we need to total how many pounds of Powder Coat paint it takes to paint all the units (PoundsPerOrder). When we order this from the vendor we have to order it by the box which is measured in pounds. In this example, the vendor will sell us a box of white Poweder Coat paint in increments of 55 pounds. (55, 110, 165,...)
Verbally, the logic reads like this: If PoundsPerOrder is less than or equal to PoundsPerBox, then BoxesToOrder equals 1. This logic needs to be tested for each increment value (indefinately) of PoundsPerBox.
Am I making sense? How do I accomplish this in Access? And, as a side note, I need to capture and store this value in a table for future reference.
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Oct 3, 2014
I work for an insurance company where various (and multiple) discounts or loads can be applied to a quoted premium for one reason or another.
These discounts/loads are stored in a table with a corresponding customer ID, where each row represents an individual discount/load (labelled and ordered-by a 'Step').
Unfortunately, the resulting premium from these discounts/loads is not stored in the database and are calculated on the fly by the front-end.
I have a requirement however, to store the 'new' premiums based on the stored discounts/loads for a report.
My problem is that the calculations must occur incrementally one after another, where the discount/load at each 'Step' applies to the resulting premium from the previous calculation.
The attached spreadsheet is demonstrative of the existing table where two additional columns have been added to show you what I need to calculate. 'Price_Amount' represents the discount/load in monetry terms relative to the calculation and 'New_Prem' is the premium resulting from the calculation step.
Notice that each discount/load applies to the previously calculated premium rather than the original one (Original_Prem = the starting point from which all further calculations should apply).
The full table would include many more rows for different customer ID's, where the number of 'steps' could be as few as 1 or as many as 7 per customer ID (ordered by 'Step').
Having toiled for many hours in Access to achieve the above, I am now resigned to the fact that only some kind of VBA function will achieve my requirements.
This function should take the Original Premium for each CustomerID and loop through each 'Step' applying the relative discount/load based on the value in 'Pricing' and the number type in 'Price_Type'. Once the function has calculated each step per CustomerID and has reached the maximum 'Step', it should move on to the next CustomerID.
such can only articulate the requirements without being able to convert this into actual coded logic. Nonetheless, I am in a bit of a pickle with this one and am under some pressure to create the report.
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Nov 6, 2014
I am working on an access database for my team. We keep and maintain a trail log for different departments.
The person will send a trail sheet to us we will input the info and attach what we call Production Instructions Number in this format (YEAR-Month-001), the next trail will get (YEAR-Month-002), the last 3 digits will start over when the month changes, I would like the PI number to populate automatically when the info is inserted.
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Jun 30, 2015
I have 2 page tabs on a form, and I want an incremental number assigned to each new record on that page.
Been doing some research and this is what I came up with:
Private Sub Form_Current()
If Me!tabSupplier.NewRecord = True Then
Me!tabSupplier!DocumentNo = Nz(DMax("DocumentNo", "Product"), 1000) + 1
End If
End Sub
The page nane is: Supplier Page Index is:0
The control to display the incremental number isocumentNo (tblProducts)
it does not work and I am getting no error message.
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Jun 8, 2015
Part of my access application does invoicing. I have an invoice number table that wholes one field "InvoiceNum". On my invoice report i have the following code:
Code:
Private Sub Report_Open(Cancel As Integer)
'// lookup invoice number when invoice opens
intInvoiceNum = Nz(DLookup("InvoiceNum", "tblInvoiceNum"), 0)
End Sub
[Code] .....
Problem: My report open with groupby ClientID and ProjectNum. Multiple invoices print on the same report. If any invoice spills over to second page the Format Code runs again inserting an incremental invoice number to the second page. How can i prevent this from happening?
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Aug 28, 2013
I have a Primary Key field named Member ID(Number format) in a Table named Mail List. The field is populated with existing ID numbers and my need is to use my Member Entry Form to increment by 1 from the last entry.
I have gleaned from other references that this can easily be achieved by the following entry in the Default Value of the property sheet for the relevant field;
=DMax("Member ID","Mail List")+1
The Form saves without error but when I attempt to add a new record in the entry form, the ID Number reads "#Error".
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Mar 4, 2015
Here is what I am trying to do. I have a query with 2 fields. "Time In" & "Time Out". What I would like to happen is this. Whenever a character, let's say a "t", is entered into that field I would like the current time to populate that field. Right now we are actually typing in the time. I have the fields set up as DateTime fields currently.
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Jul 31, 2014
I currently import data into a table and it it has a text field which looks like this: 12,345.67 GBP...I need to use a query to make this a number field so that I can sum it's contents. I've managed to remove the 'GBP' part but can't seem to get rid of the comma?
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Jun 28, 2013
I have two tables that are joined - called A and B. A has two fields, "PLACE" and "RAND" and is joined to B via field "RAND". Other than "RAND", B has several fields named 01 TOTAL, 02 TOTAL, 03 TOTAL, etc...for about 60 fields.
The "PLACE" field in table A has data that is 01, 02, 03, ect.... How do I structure a query so that whatever "PLACE" is, I can match the XX TOTAL value? In other words, i need to have the query field header be somehow dependent on the value in "PLACE".
Is this even possible?
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Apr 24, 2013
I’m developing a claim tracking database that tracks dates of events that occur in the course of processing a claim; such as, Loss Date, Report Date, Estimate Date, Payment Date, etc. There are 16 different “Events” in all.I currently have the following tables set up:
tblClaim
ClaimID
ClaimNumber
fkEmpID
tblEmployee
EmpID
EmpName
[code]....
What I need to do is create a form where management can choose two or more events, and calculate the average number of days between two of any of the events, for an employee, or all employees.I have created a crosstab query to change the values in the EventName field in tblEvents to field names, and the EventDate as values for the related EventNames. I created another query based on this query to do the DateDiff.
I created combo boxes on my form with the Row Source Type set to Field List, for a list of fields in my crosstab query. I’ve tried to use the following DateDiff function to get the days between the two fields selected in my combo boxes:
Code:
DateDiff("d",[Forms]![frmReportBuilder]![cboEvent1],[Forms]![frmReportBuilder]![cboEvent2])
But I get an error about unrecognized field name or expression for my combo boxes. So I added my combo boxes in the query parameter window, with a data type as both text and value, but with both I get an error “This expression is typed incorrectly or is too complex to be evaluated.” I also specified the column headings in the crosstab but I still am getting the “too complex” error.I’m pretty sure it’s trying to do a Datediff on the literal values in the comboboxes and not recognizing that I’m trying to specify field names.Is it possible to assign field names in DateDiff this way?
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Apr 25, 2013
I have 3 peices of data that I am working with: Group number, plans and benefit elections. On my form I have fields for the group number and plan and 2 queries. When I enter a group number the first query displays a list of plan descriptions for that group. From there I can enter the plan description into the form's plan field and that runs the second query to give me a list of valid elections for that plan. This all works fine but I want to make the plan selection a little less tedious. What I would like is to be able to double click the query field housing the plan description and have it copied to the form's plan field. I could use the ID instead of the plan description but I work in a production environment and very key stroke counts so I would really like to have a simple double click process.
Is this even possible? If so how would I set that up? I tried using the double click on event macro builder but it does not seem to have this kind of option.
My form contains fields for group number and Plan. The same form houses 2 querys, one that pulls plans based on the group number and the other to pull elections based on the plan field (not the plan query). Would like to double click a plan within the plan query and have that description populated into the form's plan field.
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Nov 18, 2005
As the title says, i have an identifier field which combines two codes eg. AAAAAA/1234.
I am using a query to extract the number part, however when i try to link to another query it says 'type mismatch'.
I assume that this is because the main query is based on a table where [ShipID] is numeric and the extracted data is based upon a underlying table where [PackageID] is a text field.
Is there any way to get round this?
Many thanks
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Feb 28, 2007
Hi,
I have a text field in a table and need to convert it in a query to a number field for sorting purposes, but not have it change in the table.
Thanks,
Jeff
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Oct 8, 2014
I'm trying to create a new field based on two existing fields as part of a select query. Two tables in the query each have a "HOSPITAL" field which is an indicator for "Y" or "N" for each department (in the DEPTLOOKUP table) and for each facility (in the Facility Lookup table). I want to create a field whereby a new indicator is created so that a Y is given for each record only where the facility and department HOSPITAL indicator field is both "Y". I have attached a word document that has a screenshot of the query in design view as well as the access sql code.
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Jan 13, 2015
I need to create a query in Microsoft Access to enter 1 or 0 in a field based on whether numbers in another field is positive or negative. Here are the details.
1 entered in a "late" field if "TotalHoursAheadOrBehindScedule" field has a positive number
0 entered in a "late" field if "TotalHoursAheadOrBehindScedule" field has a negative number
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Jun 6, 2014
I am trying to run graph on a report from query but what's happening is query shows name but report on graph shows ID'S of the field .
Below is my query
SELECT tblMainTWTTPSheet.txtRootCause, Count(tblMainTWTTPSheet.txtRootCause) AS CountOftxtRootCause
FROM tblMainTWTTPSheet
GROUP BY tblMainTWTTPSheet.txtRootCause, tblMainTWTTPSheet.Date
HAVING (((tblMainTWTTPSheet.txtRootCause) Is Not Null) AND ((Count(tblMainTWTTPSheet.txtRootCause)) Is Not Null) AND ((tblMainTWTTPSheet.Date) Between [Forms]![frmStratificationOfRootCauses]![startDate] And [Forms]![frmStratificationOfRootCauses]![endDate]));
My bound column on main menu form and back end table is 1
column count 2
column width 0;1
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Oct 13, 2005
hey guys . .
I have 3 fields: TEST, NETQTY, EXTENDED
NETQTY usually = EXTENDED depending on the TEST
BUT the Test PTCGCD has a EXTENDED value that is TWICE the value of NETQTY
How do i create a query which will update the EXTENDED field depending on the TEST value>?
For Example:
The general TESTS: AFP, ANAS, CYC etc . . EXTENDED = NETQTY(1)
PTCGCD: EXTENDED = NETQTY(2)
?
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Oct 19, 2006
I have two fields the have differing dates in them. I need an action query to make the date in one field the same as in the other. I have thousands of records to do this to. Is there a way via an action query (update?) to do this or does it have to be an SQL statement query?
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Aug 17, 2006
I have sequence field in query and want it show in form.
Please help me. Thanks
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May 11, 2013
I have a query where I prompt for a Report_Date to create a new field; Report_Date:[ Enter date for report]
Is it possible to use the result from this prompt as a criteria in a different field?
for example, Order_Date based on the criteria of <=[Report_Date]
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Dec 12, 2013
I have a Form that has a subform and in that there is a subform that runs a query. I need to take the value of in one of the fields returned in that query and transfer it to a field in my original subform.
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