Incrementing Numbers
Jun 26, 2007
Hi
I have a table within which I store data showing the results of tests.
I wish to create a certificate(as a report) which displays these results. The certificate should have a unique number which is then stored with the original record within the original table, called 'Sample Results'
I have created an append query(CertDetailsQuery) to pull the appropriate date into another table(CertDetails), using criteria etc, however I am struggling with the creation of a field which creates the unique reference for the certificate. I have tried autonumbering inthe "CertDetails" table but this gives a unique number for each record selected by the append query, whereas I want each record selected to have the same reference (as they will be on the same certificate together).
I hope this is clear, help if you can,
Many thanks
Richard
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May 20, 2005
Hello,
I am new to the world of databases, and I would like to know the easiest way to have a column with auto incrementing numbers.
I want that everytime a user enter data in a form, the new record goes into the database with a unique number.
thanks in advance
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Oct 15, 2005
Help needed on Access development.
I am endeavoring to develop a set of tables and forms to control a fireworks display. Here is my problem Master form hold display data (IE Location and date) and customer info (no problems here) the sub form holds the the products and how they are fired. This is my problem This form shows several fields Auto number for key field, number for child link (Display ID), number for data, number for data, text and the next is also number (This field needs to be consecutively numbered for each display) therefor on setting the form property to open as new form (Display)the first row of the record set begins with the first shot. How can I code the procedure and what property of the control box should be used.
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Jan 9, 2007
Hello there, some help would be nice! Say i have a booking field. If people wanted to book a number of seats, how would i make it so that when the number of seats that was entered on the booking form was entered it would add on to the exsisting number of seats taken?
So say for film A There is 20 seats available and 4 of been booked, then someone wants to book 2 more, how do i make it so now, the number of seats taken shows up as 6 as apposed to 4?
Id like this done without VB if possible?
Thanks!
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Jul 15, 2007
Hi everyone,
My name is Stuart and I am from the North east of England. I am a total beginner in using access.
I am a bird of prey conservationist involved in numerous breeding projects for endangered species of raptors. Currently I am looking to set up a breeding programme which will involve a daily report log involving diet, weight, activities, equipment used, etc, etc.
What I want to do is create a table whereby each day I create a new form with its own unique incrementing reference number. Say I create a form today and it is recorded as 000001. Later on today I may create another form with all of the same information fields but with varying levels of information. I want that second form to be recorded as 000002. Tomorrow I may create a third which is 000003.
Is this a process that can be created in access and if so would you know how to do it? I would greatly appreciate your help if you could, please.
Sincerely,
Stuart
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Jan 16, 2006
Hi all
I am adding two records to an empty table using an append query (or make table query). I would like the first record to have 1 in the ID field and the second to have 2. I will then delete 2, append 1 elsewhere and empty the table and start over again.
Any suggestions? It needs to be 1 and 2 each time not just an autonumber.
Thanks
Greg
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Aug 12, 2014
I'm having multiple problems with my database like things such as -
i'm currently working on the Query 2 - On the Phone database (ignore Query 1) and i want to search for multiple plot numbers preferably in one parameter prompt with a comma to seperate numbers. (this could be a multitude of numbers so i would like to be able to input as many as needed). Also when i do search on this query since the Criteria is a 'Between' Value i would expect everything between the 2 numbers input to show up - but a lot of numbers out of the range show up too - why is this? (The Numbers are like "69 to 136" and they will show up - but 1-69 and 136-170 would too
I would also like to implement the search results from Query 2 into the Form i currently have made but it just opens up a access table when the search is made?
i cannot link my database as it is too big for the server - But here are the Criteria for Query 2:
Plot No - (criteria = Between [Enter First Plot No:] And [Enter Last Plot No:])
Site - (criteria = Like "*" & [Enter Site:] & "*")
Product - (criteria = Like "*" & [Enter Product:] & "*"
The Query is the one im most concerned about , i can live without a form.
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May 5, 2005
Hey, long time reader, first time poster.
I have a database created that is used to catalog different projects. When the user adds a new record and that project is already in the database it gives the user a message stating that that project already exists. It gives the option of cancelling and goes back so the user can name it something different. Or the user can continue and it creates a duplicate copy.
Instead of creating a duplicate copy, I want it to increment a number field named [Duplicates] by 1.
Example:
If project 'A' is already in the database and the user adds it again it increments the duplicate field by one. So now the properties of project 'A' shows that there is 1 duplicate. Does that make sense?
Here's my duplicate code so far:
Private Sub Form_BeforeUpdate(Cancel As Integer)
Dim Response As Integer
If Not IsNull((DLookup("Project_Name", "Development_Projects", "[Project Name]= '" & Me.Project_Name & "'"))) Then
Response = MsgBox("That Project already exists" & vbCr & vbCr & "Select Yes to duplicate record, No to cancel.", vbCritical + _
vbYesNo + vbDefaultButton2, "Duplicate Data")
If Response = vbYes Then
[Duplicate] = [Duplicate + 1]
Exit Sub
Else
Cancel = True
End If
End If
End Sub
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May 23, 2005
I created a database for my parents last summer and it has worked perfectly for a year now, then all of a sudden when they try to add an entry to the database its saying that it can't because it will create a new field.
Turns out my parents have added 45000 entries and it has just randomly reset the autonumber and is trying to add new entries at 25000, now my parents company is in a gridlock till I can figure out what the heck access did!
The autonumber is only used when I need update or delete entries.
If I compact and repair would that fix it?
edit:
Access 2000
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Oct 31, 2004
Hi,
I am reasonably new to access and i am having a little trouble with what i would expect to be a simple problem to fix.
What i am trying to do is this...
I have a table set up to work with an asp web page. each record in the table has a unique ID which is set to autonumber.
I also have a field which hold the URL of an image used in the asp file. The address remains the same for all of the records except that the file name it points to increments by one each time.
example:
the record ID is 173 and the file address is:
http://www.berkeley.tv/thumbnails/thumb_173.jpg
Basically, if i could automatically take the ID number and enter it after 'thumb_' it would all work fine.
Hope someone can help me out,
Thanks in advance.
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Nov 8, 2006
I have 4 tables on my dbase. On the last table underlies all records pertaining to customer payments.
tblCollectionData
ColID - PK
PolID - FK
Amount
ORDate
ORNumber
I want to add another field which i would name -- CollectionNumber. In this field, i need an incrementing number for each PolID.
For each PolID (no duplicates), there could be 1 to 6 records of payment. I need the number to start at 1 for each unique PolID.
Please help me on this. I've been looking at different posts but i still can't find answer. :-(
Thanks!
Sheila
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Nov 26, 2006
I have this bit of code in a routine.
CustNum is a Numeric field with a number
I need to increase by one
With the code below It comes always as 1
Set Db = CurrentDb
Set rs = Db.OpenRecordset("Miracle_Cloth_Main", dbOpenDynaset)
On Error Resume Next
rs.AddNew
rs!Name = NewData
rs!Cust_ID = NewData
rs!CustNum = [CustNum] + 1
rs.Update
rs.Move 0, rs.LastModified ' Go to new record
'Me.Bookmark = rs.Bookmark ' Go to new record
'rs.Close
Could someone help with the correct code.
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Mar 26, 2006
I want to generate a unique Patient Number by using the first three letters of a particular field and then increment it by 1.
ie If the [CountryName] field is Australia I want the Patient ID to be AUS1 then AUS2 and so on.
I can do the first bit
PatientID=UCase(Left[CountryName],3) but how can I then add the number...?
(or maybe this isn't possible).
I need to avoid autonumbers becasue of the PDA program I am then transferring the database to.
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Apr 12, 2006
I have a field called EmployeeID, and it has text as data type. The format that I wanted to use for entering an EmployeeID was D01, then the next would be D02, etc.
Is it possible so that when a user enters all details of one employee and wants to create a record for a new employee that the EmployeeID will be automatically incremented. Does anyone know any VBA code which I can use to to do this? Or should I just use an input mask?
Thanks
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Apr 1, 2007
Hi,
The user wants all of the records in the database to have continuous numbering. I have used AutoNumber in the past but if you delete a record, it produces gaps in the numbering.
I was wondering if there is a way to number the records so they are always numbered continuously (1,2,3,etc.) even if some record is deleted.
I have tried using the following:
Set db = CurrentDb()
Set recordlist = db.Openrecordset("SELECT Max(tblContactHistory.ItemID) AS MaxID FROM tblContactHistory")
ItemID = (recordlist!MaxID + 1)
recordlist.Close
Set recordlist = Nothing
but I still cannot get the records to have continuous numbering after a record is deleted.
Any helped would be appreciated.
Thanks!
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Jun 9, 2005
I wan to create a table with a date / time starting at a specific time and then added a number of records with each record being a minute later than the first.
The starting point could be hard coded or by user entry and the loop would run for a certain number of times .....
Any ideas on how to do it ..... poss a macro :confused:
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Aug 25, 2005
I have a table <Table1> with field <Cust_ID> with datatype <Autonumber, LongInteger,Increment>. It means that as new record is entered each Cust_ID is auto-generated with incrementing number (that is not fraction). Now, I want to create a field that will generate incrementing fractional AutoNumber as I go on adding new record. (e.g. 1st record: Cust_ID = 1.00000001, 2nd record: Cust_ID: 1.00000002, 3rd record Cust_ID: 1.00000003)
Any help is appreciated. Thanx in advance.
Prodigy.
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Aug 14, 2006
So I have a table tblPO2006 with a field PO that contains a number.
Currently I have 100 records and the curent number in this field is 10804
What i want to do is when a new record is created the field updates with a +1 increment to the previous records number.
Thus the new record would be 10805 and the next 10806 etc
I dont want to use autonumber... can someone point me in the write direction of code to do this.
thanks
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Oct 23, 2006
Hi All
Hope you can help, I have been looking on the forum but with no luck. I am trying to design an append query that adds any number of records to another table but need one of the fields to increment by one for each record, so for example;
I append 10 records and the other field increments from 060,061,062 etc for each record
Thanks
HITC
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Jun 27, 2007
I have data in a table
I am extracting using an append Query, I wish to assign a number from the original table +1 to the records pulled by the append query.
I am very new to this and have the expression below, however the result is #error in created field CertifNumber
The data I am looking for is in table Sample Details and the Field is CertNo
CertifNumber: DMax([Sample Details]![CertNo],"Sample Details","[Sample Details]![CertNo]+1")
If somebody could help me with this expression I would be very grateful.
Thanks
Richard
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Dec 9, 2005
I want my db to generate our reference # automatically based on input from other fields. The number is the date record entered, the users initials, and an incremental number. Ex. 120505GMM02
My form is based on a query and I have the query generating the first two components from the date entered in reqdate and the initials entered. How can I get an incremental number generated to go with the rest.
The number should start with 01 for each day and also for each user. Therefore when GMM is entering his third record on the 5th it should generate 120505GMM03 even if there were 10 other records entered on the fifth by other users. Each users numbers would start at 01 for each day.
I asked this earlier but thought I would restate my question in hopes of getting my thoughts around this. I appreciate your patience with me.
Thanks.
Gary
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Aug 30, 2007
Hi,
Here's my problem. I have a table that is for maintenance jobs that recur on a fixed schedule, i.e. cleaning gutters yearly. I need to run an append query that will take all the information and cause it to recur a given number of times. I've gotten that to work with just a standard append query pulling data from a form.
The part I'm having trouble with is this. I need to get that append query to take the start date for the job and increment it properly based on my selection of daily/monthly/yearly recurrence for each individual occurance of the job.
Hope someone can help,
Thanks,
Brian
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Nov 30, 2011
I have a table, Purchases, which has a 1:N relationship with another table, Items. Each purchase can have multiple Items.
'PurchaseID' is the primary key of my Purchases table.
The Items table has a composite primary key, made up of PurchaseID (making it an identifying relationship) and ItemID.
As you can see, I have ItemID starting reverting back to 1 each time PurchaseID increments. PurchaseID is an autonumber on the Purchases table, however ItemID is just a Number and has to be entered manually. If I set ItemID to an autonumber, it will continue to increment even after PurchaseID changes.
What I am trying to do is to get ItemID to auto-increment but revert back to 1 each time PurchaseID increments.
The entry form for both looks like this:
The Record Source of the main form is the Purchases table, and the subform is a Multiple Items Form based on the Items table. Filling out the form will create a new Purchase record with an auto-incremented PurchaseID, and a number of new Item records with that same PurchaseID, and whatever ItemID's are specified in the subform. Currently the ItemID's have to be entered manually as 1, 2, 3, etc.
Is there a way to get them to auto-increment, but begin from 1 for each new Purchase record?
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Dec 16, 2014
Been looking around for a solution for a custom ID and can't quite find one that's specific to my problem.
I am creating a log and I want to give each new log entry a new log number. The format would be: IEyy-xxx. The ID is the letters IE, then 2digit year, a dash, then 3digit incrementing number. The ID should reset back to 001 every year (e.g. if IE14-623 is last log entry of 2014, first log entry of 2015 would be IE15-001).
My table has an autonumber that I will use as the primary key- which is not the log number- and looks like this:
These are the fields in my table:
Index Log Number (autonumber and primary key)
IE number
Program Name
Date Created
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Aug 17, 2014
I have a continuous form and I want to have a text box or a label next to each record that simply shows the Record Number. I have tried using a text box with Control Source = [Current Record]. This works for the Single Form view but when I change to continuous form, they all show a value of 1.
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Jan 10, 2007
Ok so in excel I have some numbers that are stored as text. The reason being that they are zip codes and some begin with 0 and excel doesn't want numbers to start with 0....so when I import these into an access field that has an input mask for zip codes...will it convert these correctly since the field is a text with input mask?
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