Info Help: Emailing From Access Via Outlook
Jan 19, 2007
Hi to all!
I dont know if this is possible but can someone please suggest if this is possible and if so where I could find some info on how to do it or what I should be looking for in this group.
Can I set something up so that I can email from Outlook to all the customers in the query below?
I have an access database which I have creatged a query that pulls results from a table with 100 customers in it.
Lately I have been cutting and pasting information from the database and email every customer individualy.
An example would be as follows.
------------------------------------------------------------------------------
Dear JOHN,
Your listing with us contins the following results...
CAT
DOG
MOUSE
Your listing has been viewed 10 times.
------------------------------------------------------------------------------
The text in capitals are results from three colums in the database.
Colums are called
Name: JOHN
Email:JOHN@THEPETSHOP.COM
Result: CAT, DOG & MOUSE
Search Result: 10
Can I set something up so that I can email from Outlook to all the customers in the query above?
Where can i look to learn how.
Cheers
Mally
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Mar 13, 2006
Please help! I wish to set up an access database from which I can email mutiple contacts at once. I would like to send a pretty HTML message and, if possible automatically address each email personally, i.e. Dear John rather than Dear all.
I have experience with access but not sending emails from records stored in a database. My visualbasic is um...basic, but I can understand it if you're kind enough to explain in simple terms! Your advice would be most appreciated - I need ease of use and most importantly the personal touch of addressing each email to the individual.
Thanks! Look forward to a reply!
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Feb 16, 2006
I have the following code working great with creating new contacts in Outlook from Access. My problem is I can't figure out a way to update already existing contacts in Outlook.
Function AddContacts()
Dim OutlookObj As Outlook.Application
Dim Nms As Outlook.NameSpace
Dim MyContacts As Object
Dim MyItems As Object
Dim MyItem As Object
Dim Db As Database
Dim Rst As Recordset
Set Db = CurrentDb
Set Rst = Db.OpenRecordset("CustomerOutlook", dbOpenDynaset)
Set OutlookObj = CreateObject("Outlook.application")
Set Nms = OutlookObj.GetNamespace("MAPI")
'to point to a nested folder in Outlook you have to create folder items in folder items:
Set MyContacts = Nms.Folders.Item("Public Folders").Folders.Item("All Public Folders").Folders.Item("Our Contacts")
Set MyItems = MyContacts.Items
While Not Rst.EOF
'Declare which form to be used to add your contacts
Set MyItem = MyItems.Add("IPM.Contact")
'add fields, to find out which fields are available take a look at all the available members of the
'ContactItem class in the Outlook object library.
'Be careful, Microsoft is using various names for outlook fields!
MyItem.CompanyName = Rst!BusinessName
MyItem.FirstName = Rst!CFirst
MyItem.LastName = Rst!CLast
If Not IsNothing(Me.WebSite) Then
MyItem.WebPage = Rst!WebSite
End If
If Not IsNothing(Me.CMiddle) Then
MyItem.MiddleName = Rst!CMiddle
End If
If Not IsNothing(Me.Suffix) Then
MyItem.Suffix = Rst!Suffix
End If
MyItem.JobTitle = Rst!JobTitle
MyItem.BusinessTelephoneNumber = Rst!Phone
MyItem.Business2TelephoneNumber = Rst!BackPhone
MyItem.MobileTelephoneNumber = Rst!Mobile
MyItem.BusinessFaxNumber = Rst!Fax
MyItem.Email1Address = Rst!Email
If Not IsNothing(Me.Address1) Then
If Not IsNothing(Me.Address2) Then
MyItem.BusinessAddressStreet = Rst!Address1 & ", " & Rst!Address2
Else
MyItem.BusinessAddressStreet = Rst!Address1
End If
End If
MyItem.BusinessAddressCity = Rst!CCity
MyItem.BusinessAddressState = Rst!CState
MyItem.BusinessAddressPostalCode = Rst!PostalCode
MyItem.Categories = Rst!CustomerType
MyItem.FileAs = Rst!BusinessName
'MyItem.Etc = Rst!Etc
MyItem.Close (olSave)
Rst.MoveNext
Wend
End Function
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Nov 24, 2005
I have a field within a table called E-Mail. I want to send a newsletter to everyone withing the DB. I have created some code which is as follows:
Private Sub testemailer_Click()
Dim rsEmail As DAO.Recordset
Dim strEmail As String
Set rsEmail = CurrentDb.OpenRecordset("QryStoresEmailticked")
While rsEmail.EOF = False
strEmail = rsEmail.Fields("E-mail").Value + ","
DoCmd.SendObject acSendNoObject, , , "jo.bloggs@k-n.com", , _
strEmail, _
"UK KNLogin NewsLetter", , True, ""
rsEmail.MoveNext
Wend
Set rsEmail = Nothing
End Sub
Now this works but it opens an individual email per email address into the BCC part. That a major problem if you have over 1000 contacts to send to. How do i get all my email addresses from my DB into the BCC of an email?
Any help would be much appreciated!
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Jan 30, 2006
Hello, I am looking for some help on what appears to me to be a very large problem. Hopefully, to others, it's an easy fix. I have a very large database that has several details, of which one is email address.
My report is structure to group first on the email address, 2nd on the cost center, and third on the exeption. I am emailing the report to each individual email on the report. I can get it this far, what I can't get is for the email to only mail out each part of the report that is strictly for that particular email address.
I know this isn't very clear, but right now the entire report goes to each email address, I only want specific pages to go. The kicker to it all is that if I set specific parameters the first time, then I would have to set them every time, because the report varies in length each time it is pulled.
Please helppppppp! Thank You
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Apr 9, 2006
Hi all i have a delemma
Im building a database that is required to send out a email once a week to selected parties informing them of what items will go out of date this week.
The main problem im trying to over come is the Automatic email.
Any help would be greatful
Mike
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Mar 29, 2007
We are a facility maintenance company that do a variety of jobs for many commercial companies with a several different trade groups we have (electrical, hvac, plumbing, painting, masonry, etc...) Our Trade Group Managers submit estimates and budgets for the jobs they are bidding to. I created a database to store all those jobs so we can track what manager has bid to any certain job, what trades are involved, if it has been accepted-rejected-in progress-and such. As of now the managers turn a written (paper) form into me to submit an estimating inquiry request and I put it in the database and print them out a receipt of all the information they submitted to me along with an Inquiry Number (which is the primary key in the database)-then that is how we keep track of that particular bid-with that unique Inquiry Number assigned to it.
Now we are wanting to be able to have this all electronically. So the managers can submit an inquiry request electronically and get a receipt back electronically-either by email or online or whatever. On the form they fill out there are several different trades that are able to be checked off. After they are finished filling out the form I would like for there to be a button at the bottom to email that form to all the checked off trades. How do I go about doing that?
..any suggestions would be greatly appreciated.
Thank you so much!!
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Aug 27, 2007
Hello,
From the searches of this site Ive got it down and working to send an email with attachment via access. Thanks
The one thing I cant find is how to change the "From". I don't want these emails send via my name but my department. I usually just change the <From> to the department name in Outlook and send.
I cant seem to figure out how to make it work in access.
FYI: I did it via a module
With objMailItem
.To = "emails"
.Subject = "subject"
.Body = "text"
.Attachments.Add "C:file.xls", olByValue, 1, "department report"
.Save
.Send
needless to say .From does not work.
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Aug 29, 2014
I am trying to automate the process of sending a query result via email.
I have code that will export a query as an excel document, using DoCmd.SendObject, but it has the name of the query.
DoCmd.SendObject acSendQuery, "Dailyrpt", acFormatXLSX, email.address, , , "Daily Report", "This is today's report", -1, False (email.address would actually be the email address it is being sent to.)
I also have code that will export the query to excel and save it as a file, using DoCmd.OutputTo, where I was able to name it something meaningful to the end user, and include the date.
DoCmd.OutputTo acOutputQuery, "Dailyrpt", acFormatXLSX, "Z:FolderComplete as of " & Format(Date, "yyyymmdd") & ".xlsx"
Dim Foldername As String
Foldername = "Z:FolderComplete as of " & Format(Date, "yyyymmdd") & ".xlsx"
Shell "C:Program Files (x86)Microsoft OfficeOffice14EXCEL.exe """ & Foldername & "", vbNormalFocus
Is there a way to either send the saved (renamed) file or to include the current date as part of the SendObject command?
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Jul 18, 2013
i am very new to access, but i can code in excel well.what i really want to do is no how to automatically email a report, query or table. I also would like to be able to export the above three to excel as well. I have worked my way up a little bit but my hair is falling out with how hard this is to achieve. I have come up with the following so far:
Code:
Dim outputFileName As String
Dim oXL As Object
Dim oExcel As Object
Dim sFullPath As String
Dim sPath As String
[code]...
The above code works a bit, but it only allows me to export tables (dont know how to modify it). It also doesnt open the table in excel properly, it opens excel, but the table doesnt open. I have to go to the location and manually open it.
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Jan 12, 2012
In my database, I need to have a button on a form which when pressed (1) pulls the email address from the displayed record on that form, (2) loads an Outlook instance, (3) in that Outlook instance, load a drafted email for editing and sending.
More detailed: My form, frmReferrals, contains the email address of a contact. I need to have a button, cmdEmail, which loads the email address of the displayed record in an Outlook instance. Ideally, I would like the loaded Outlook instance to pull some other information from the form. For example, I would like it to pull the name of the contact and display it.
Something like this:
"Dear " & [FirstName] & " " & [LastName] & ","
Leads to this:
"Dear John Smith,"
There would be a lot more text in the email with other information to input automatically. I would prefer to use as little coding as possible... but I suspect that all of this will have to be done with coding.
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Aug 7, 2015
My database is stores information about students such as name, student number, programme, email, etc. I have a STUDENT form with this information visible.
I also have a another table and MARKS sub form that contains the details of courses completed by the student and results. I have placed the sub form in the STUDENT form and can see each student's details and a list of their courses.
I want to be able to send this information to the relevant student via email. The student should only receive his information and no one else's.
Can this be done? Do I need to create a report first? Should I be using WORD to produce the emails?
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Apr 21, 2015
I need to create a word file (it needs to be word) based on template (not a very complicated template) max 1 to 1 and 1/2 pages long.
the word doc needs to be named from the recordset but for now assume 12345.doc and the next one will be 12346.doc etc (I have a unique number system - available from tables /query .
i can either make the word doc in code or use a template (template would be better) recordset could have 20-30 in it each time i run it - but to be run every week
second half is how to email this out. i had in mind a email system
email to . test@testhotmail.xyz
file attach = this folder where the docs are store and attach 12345
in a loop
so either
create word file - email word file in a loop each time or create all the word files and then send them individual
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Dec 11, 2006
Hi All,
Apologies if this question has already been asked. Im a bit of a newb when it comes to Access. I was wondering if its possible to create a input form/email in Access/Outlook in which I can send to a number of people via email that populate a Access database/xls when they reply?
Extra Info:
-Users may have a different version of office that I have.
-I have office 97, 2000 and 2003.
Hope that all makes sense.
Ollie
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Nov 7, 2006
I need help on this, from what the best concept is, to what I need to look into using:
I store Quote data from phone calls into tblQuotes. There is a seperate table that holds much of the same information except that it is for actual orders called tblOrders.
As far as function goes, I have each working much the way I need it to except for one thing... If a sales person is on the phone with a customer with a quote already in the system, right now they re-enter the data into the Order table. Most times, the order is what was quoted, but maybe with a few small changes (so I will wnt to keep a historical record of the quote). How could I copy the contents of the quote recordset into the recordset for an order, where all the sales rep does from there is edit the quote to the actual order?
Would I use VBA or an update query that is executed via VAB? Honestly, I am unsure how to do this at all, I hope someone has seen this before and has a good suggestion...
Thank you.
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Jan 8, 2015
I have a database where I record grades for my students. I would like to create a macro so that every time I record a grade as an "F", the student will receive an email that will contain an attachment of their scores. A lot of the information I want to include in this email is in several different tables. So to make it easier, I have created a query that lists the following:
Students name (SName)
Student's email (SEmail)
ID# of the form I use to record their grades (ID)
ID# of the studen'ts work (WorkID)
Date of their work (CreatedDate)
Date I graded their work (AuditDate)
Grade="F" (Accuracy)
How can I create something that will automate emailing of this information--to the individual student with only their information? I am using Access 2010. If I can't automatically send the emails, I would like to create a button in my audit screen that will send a report containing that student's information to them.
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Sep 22, 2005
Can anyone tell me if it is possible to link access to outlook so that access can send out reminders through outlook to people regarding different information??
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Oct 4, 2005
Hello,
I am running a database in Access 2000. My code for creating an Outlook message from Access was running perfectly until my company switched us to Outlook 2003. Has anyone had a similar experience? Were you able to fix it?
Thanks much,
Pat
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Jan 23, 2006
Hi
I wonder if someone could give me some advice.
I can create simple databases with Access but I've recently identified the need to create something a little more complex. My entire relational database revolves around a central table of contacts.
I have a list of contacts in MS Outlook (searchable by name, phone number, etc.), which should be the same. I want to avoid the risk of data redundancy so I was wondering if it is possible to link Outlook and Access databases in some way, so that, for example, if I was to add a contact in Outlook, it would update my database automatically and vice versa.
I'm sure this is far from simple but I'd love to hear any suggestions you may have.
Many thanks in advance
Gavin
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Mar 19, 2006
Hi everyone,
I wanted to know if there's a way to implement a calendar in MS Access? In other words, I'd like to create a calendar that act the same way as the Outlook calendar? At first I tought about the calendar control 8.0, but we can't write anything in a square date of the calendar. So , I'm out of idea.
Thank you in advance for your suggestions!
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Mar 27, 2006
Hi, forum.... I have a linked table that was created to view info in outlook. The problem is i need to be able to view or hyperlink to the attachment in access as well, for some reason in the attachment column it give me a yes or no field value only.... any ideas?
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Jun 26, 2006
Hi,
I want to import a contact database to outlook but for that I have to design new fields in the Outlook form. The design is no problem, and I can even enter information and save it, but when I want to import data from access, it does not show the new fields!?
What could I do? Any idea?
Thanx!
john
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Jun 6, 2007
I have searched the forums and did not see the question I am about to ask.
I have created a link table in Access to the exchange server at work. When I try to get someone to view the table I created they can not view it. When I look at the Link Table Manager it shows the link is pointing to my personal temp directory instead of the main folder in exchange. How do you link the table to a folder that all can see?
Thanks
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Jul 10, 2007
How can I incorporate outlook and the use of contacts in outlook into my access database?
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Aug 27, 2007
Hi Guys,
I'm really not sure about this one! I seem to remember reading about it but I can't find anything on it in the books.
Can you create a diary/task reminder in Outlook from an access database. I'm creating a service and maintenance database and the customer wants to be able to create reminders in his outlook by just pressing a button - is it possible?
Thanks,
Dx:confused:
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Jan 22, 2008
I have a Access training database which tracks employees trainings as well as their annual recertification dates on particular trainings. Is there a way to have an email sent to the employees automatically when their recertification date is 1 month away?
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