I am trying to develop an inventory control database and would really appreciate some advice on the way I propose to develop the application
Inventory Control Database.
Outline for inventory control database.
The database will have the following tables:
Supply Table
Person Table
Supplied Table
On hand table
Orders Table
The Supply Table - will store the names of the stock items available
The persons table - will basically hold information on the person receiving the product/supplies
The Supplied Table - will hold information on who is being supplied, what is being supplied, who is the supplier, how much is supplied and when.
The On Hand table - will initially store the opening stock for all the stock items available. When an individual is given some of that stock, the amount of stock given will be subtracted from the on hand total, for that particular stock item.
The Orders Table – Will be the place where we will record all orders received. Once an order is received, this figure will be added to the On Hand Total for that particular item. So ultimately the on hand table should reflect initially the opening stock figure, then the opening stock figure plus any amounts ordered. I anticipate that after the initial opening stock figure is entered onto the system, the on hand table will be automatically populated by the orders table, and the site user will only need to manually update the On hand table in case of emergency, for example if a mistake is made on the order table.
I would really appreciate some help with the table design logic here. This is the first time that I have developed a stock ordering system, and would appreciate any advice on the over all design.
Initially, I want to build this as an access application then convert it to a web application ASP/SQL Server
I am try to make an access database to create pallet tags for some package and ingredients items that we purchase. What I would like to do is after the purchaser creates a PO in our purchasing system he would enter that information (SKU and total quantity)into a table. Someone from the warehouse would then go into this database, pull up the PO number and at that time Im guessing a query would be run on those original lines. This is where I know what I want access to do but don’t know how to get there. Assuming that we ordered 1000 of an item, Access would look at a table with the per pallet quantities and then create the appropriate amount of pallet tags and create a line in a table with the qty and the pallet number. I would then go back at a later date and enter a lot number to go with that pallet number.
Any Ideas? I have searched and have not found anything on this.
Before you say anything, yes i have spent endless hours searching the forums for what im trying to find. The simple fact being that i can't find anything that fits my situation or i simply can't understand it.
Heres the problem -
I've been given the task, by a family member, to design and build a database. The database is for his carpet shop/warehouse. Being of such a business the warehouse always has stock coming in and going out. The manager can't keep track quikcly enough.
He therfore needs -
- A database of products in stock - A history of old stock and who it was sold to (which customer/invoice) - An easy, user freindly, way of entering stock as quickly as possible as it comes in - A form for orders, which, in the top half the customer information is entered and in the bottom half a products/stock search by the stock ID/number to find the products they are buying. Also a subtotal/total box. - The stock needs to be deducted from the stock/products list when it is bought and goes into a history database/table. - Reports based on Orders, with only relevant information, for customer invoices. - A stock search facility where all stock, present and past, can be searched to see what is most popular according to manafacturer, colour, quality etc.
It is not a shop/EPOS application that i am trying to create. Its simply a stock control system which, as a bi-product, produces invoices and reports etc. It goes without saying that, as staff members don;t have extensive computer knowledge, the whole database must very user freindly and simple and clear etc.
Now MY problem -
I can produce simple databases and can set up straight forward queries/reports etc. But the whole stock update thing really confuses me.
- i dont know what the set-up/design of the database should be - i dont know how to do the stock update thingy - i dont know how to create a search facility for products being purchased - i dont know how to move the stock from the stock table into a history table with the customer/invoice information - i dont know, qithout creating 10 different queries, how to make a stock search facility which the user can determine the criteria for searching - i dont know how to make the whole thing look simple and user friendly!
What im looing for guys is for anyone to point me in the right direction. i Might sound lazy just asking for people to help a bit but i have spent weeks trying different things out, using examples, reading books, EVERYTHING. It all seems complicated until someone explains it to me. I dont mind doing it all myself but i dont know where or how to start. Can anyone suggest a suitable design/set-up? Can anyone provide a sample/example i could look at that is very similar? Can anyone help in any ways what so ever. I thought i was fairly good with computers but this proves that when it comes to advanced access im just a noob. if anyone can help a guy in need what so ever please do.
you all sounded really helpfull in other posts and i hope you can do the same for me. please remeber im a bit of a novice so be gentle! Thanks in advance for any help that you can provide me with.
Before you say anything, yes i have spent endless hours searching the forums for what im trying to find. The simple fact being that i can't find anything that fits my situation or i simply can't understand it.
Heres the problem -
I've been given the task, by a family member, to design and build a database. The database is for his carpet shop/warehouse. Being of such a business the warehouse always has stock coming in and going out. The manager can't keep track quikcly enough.
He therfore needs -
- A database of products in stock - A history of old stock and who it was sold to (which customer/invoice) - An easy, user freindly, way of entering stock as quickly as possible as it comes in - A form for orders, which, in the top half the customer information is entered and in the bottom half a products/stock search by the stock ID/number to find the products they are buying. Also a subtotal/total box. - The stock needs to be deducted from the stock/products list when it is bought and goes into a history database/table. - Reports based on Orders, with only relevant information, for customer invoices. - A stock search facility where all stock, present and past, can be searched to see what is most popular according to manafacturer, colour, quality etc.
It is not a shop/EPOS application that i am trying to create. Its simply a stock control system which, as a bi-product, produces invoices and reports etc. It goes without saying that, as staff members don;t have extensive computer knowledge, the whole database must very user freindly and simple and clear etc.
Now MY problem -
I can produce simple databases and can set up straight forward queries/reports etc. But the whole stock update thing really confuses me.
- i dont know what the set-up/design of the database should be - i dont know how to do the stock update thingy - i dont know how to create a search facility for products being purchased - i dont know how to move the stock from the stock table into a history table with the customer/invoice information - i dont know, qithout creating 10 different queries, how to make a stock search facility which the user can determine the criteria for searching - i dont know how to make the whole thing look simple and user friendly!
What im looing for guys is for anyone to point me in the right direction. i Might sound lazy just asking for people to help a bit but i have spent weeks trying different things out, using examples, reading books, EVERYTHING. It all seems complicated until someone explains it to me. I dont mind doing it all myself but i dont know where or how to start. Can anyone suggest a suitable design/set-up? Can anyone provide a sample/example i could look at that is very similar? Can anyone help in any ways what so ever. I thought i was fairly good with computers but this proves that when it comes to advanced access im just a noob. if anyone can help a guy in need what so ever please do.
you all sounded really helpfull in other posts and i hope you can do the same for me. please remeber im a bit of a novice so be gentle! Thanks in advance for any help that you can provide me with.
After a lot of searching, printing and highlighting I want to double check that I have the right idea.
I have a simple inventory control database. From reading the forum, it seems the best approach is to drop the detail lines table of the purchase order (incoming) and the detail lines table of the sale invoices (outgoing) and make one table for all transactions.
The Transactions Table would also keep records of inventory adjustments from inventory counts, etc. Each transaction would be given a type so I know in which direction the stock count moves in (adding or subtracting) when I sum the totals for each item.
Otherwise, I need union queries to ensure all tables are considered in my calculations.
My database is simple (thankfully). Let me know that I am on the right track I like the solution but like any new student, a little reassurance is appreciated.
I have some basic knowledge of Access and how it works but when it comes to the SQL formulas and some database structures I have not had enough experience. If someone could please guide me in the right direction with this I would appreciate it.
I have need to setup a database of all equipment in a small room so that I can keep inventory on it. Right now I have a database with three tables in it. An Items table that relates barcodes of an item to the actual item name. A Tech table that contains all the techs that would take from or replace something in the inventory of this room. And a Transactions table where it holds what item, who, and if it was taken or stocked.
What I need the most help with setting up right now is how do I use the transactions table to total up all uses and stocks of each unique item so that I can get an idea of what is actually supposed to be in the room at the moment.
I need to create a small inventory database tracking product in stock and "x" amount of raw material to create it.
Is there a way, using MS Access that I can track inventory of the product as well as update how much material was used to create the product?
I am new to access but I know how to create a database and enter the fields I want, eg: product id, model number, product color, in stock, re order, lead time.
My problem is associating another table to deduct/or add the amount of material based on totals.
In a nutshell, I want to track product inventory as well as track raw material in stock to create more.
Im creating a db to keep records of computers that have been assigned to persons in their various departments and also unassigned computers and spare parts.
problem:
For the machine specifications table should i put in the following fields as columns
Hard Drive 1 Hard Drive 2 Hard Drive 3 Optical Drive 1 Drive 2 Drive 3
or should i just create a field called Component and another field called type/size e.g. component would be hard drive or opticqal drive and Type/Size would be 60GB or DVD+RW
or should i just create individual tables to store the Hard drive info separate from the optical disk and separate from the memory.
The database is going to get really big which is why i wana structure it properly you r help would be really appreciated.
I'm wrestling with a problem with a hardware and software database, on the software side. I'm trying to figure out where to store the license and media cost for a piece of software. Right now I have the following tables:
1. Software name (MS Word, Office, for example) 2. Software version, which also stores whether a license is required 3. Software license, which includes the license code and whether that license expires 4. Software inventory table, which stores the # of licenses we have available for installation. The purchase order (PO) # and date are currently here. 5. Software PO generating table. This is used when we need to reorder more licenses, or a new piece of software.
I need to figure out where to store the cost of the software, the cost of the license, how many people are covered by the license. I've been trying to decide which of the last three tables should store this information.
There are two issues: we need to keep a history of how much older versions of the software and its licenses cost, as well as be able to enter information to order new versions of the software and/or licenses.
I need to create an inventory database that will track customer owned inventory as it is received stored serviced and sent back to my customer. I am in the oil and gas industry and store large amounts of customer owned pipe. many joints will have the same part number but each joint is one of a kind in that it has a joint,heat, lot, and batch number. here is an example,
Job Name: Shell ex Part Number: 129001 Quantity: 1000
Each one of the thousand joints will have a combination of this information making it one of a kind.
My system needs to allow my users to receive jobs, record where we store the pipe in a rack location, pull the specific joints out of inventory as the customer calls for them. We will receive 1000 at a time but the customer calls for portions of that job over long periods of time..
I am developing a database for a friend and have all the relationships, tables, forms, queries and reports working well. I used the orders template to build this and just made a few changes. I have an orders form with an orders details subform that works beautifully. There is also customers table, employee table, products and inventory table. The inventory table has product ID, units in stock and reorder level as the only fields. I need an easy way to have the orders detail form decrease inventory as items are ordered and also some sort of way to enter restock. Can anyone offer advice that a beginner can understand in regard to this?
I wrote an update query that he can run that will subtract the qty ordered from the units on stock for orders with order date >= whatever date he enters, but if he enters a date he's previously updated it will update those records again. I think this is not a good way to go but the only way I could accomplish. I have him using the same order entry form with customer name Restock to add items to inventory by putting an if then else statement in the before mentioned update query. This just adds to inventory if customer name="Restock" else the qty ordered is inventory units in stock -qty ordered.
I'm sure someone can suggest a better way. A friend mentioned dsum function but can't explain how to apply it in this instance. Thanks so much!!!!
I am trying to create a simple store keeping In and Out inventory database using Access, I thought I had made it but looks like I am missing something here.
The store works on SRV (Store Receiving Voucher) and SIV (Store Issue Voucher). Products will be added based on SRV and will be issued out based on SIV. So far I have created the tables as you can see in the figure. One thing I am not understanding is where to keep the record of the Current Quantity of each product, lets say an Item has been added or issue out, it should be added or deducted accordingly from that specific products overall quantity. Right now I have a sample field within products table as you can see with the name QtyOnHand but that doesn't seem to be logical.
Im building an inventory database for my company and have the tables, relationships, forms and query's built but im struggling to figure out a way to make all the quantities move around when I have a purchase order or sales order that either adds to removes from inventory.
My database is fairly simple as all I need to do is track what is coming and going and what is the current levels of inventory. I have for instance a product table that has all the information on what products I have and what their part numbers, item number (primary key), description and so forth, separate customer tables and supplier tables, as well as an inventory table setup similar to the northwinds database. I used queries to combine my purchase order and purchase order detail tables and to combine the sales order and sales order detail tables to make sales orders and purchase orders through their respected forms and all is good in that sense but it doesn't move the inventory numbers just lists what is in each purchase Order/Sales order.
I want to make inventory fifo(first in first out) db. Example:
February 1- beginning balance : 800 unit @ 6$ per unit 4- received 200 unit @ 7$ per unit 10- received 200 unit @ 8$ per unit 11- issued 800 unit 12- received 400 unit @ 8$ per unit 20- issued 500 unit 25- returned 100 unit to storeroom to be recorded as latest issued prices 28- received 600 unit @ 9$ per unit
The report must be like pic attached
I dont know how to make transaction to do this....
I am not sure how complicated of a job this is, but we want to be able to import our daily recievals of inventory into our existing inventory database instead of entering it by hand. I try using the wizard, however when I get to "finish" it says there was an error and it was not imported.
I don't know much about access but I was hoping one of you could point me in the right direction.
I want to track inventory. All our items are tubes that are stored in boxes in a 10x10 grid. So I have a single access table with columns for tube ID, box ID, and position in the box (numbered 1-100). That works fine in terms of 'where can I find tube x'. However it's also useful to be able to look at the physical box & check that there are tubes where should be tubes, and empty spaces where there should be empty spaces. So for each box in the database, I want to print out a 10x10 grid, with the appropriate tube ID's in the appropriate place. Then I can easily check the layout in the database against the layout in the actual box.
I have a Inventory DB and i want to integrate scanning. So far i have a table called StockInfo, this table holds information about bar codes (device type, make, model). I have a form called Scan_Barcode, on this form I want to be able to scan a bar code into a text box (text0) and use a afterupdate and requery function to display the results onto a form called EnterInventory.
Not only just the results but I want certain columns from the query to display in certain text boxes on this form. I have a query called FindProduct. that filters the criteria by whats entered on the Scan_Barcode text box (text0). So when i scan a certain bar code i can get the query to display certain product information for the bar code. I just cant get the results onto the HarwareStock form.
I am a beginner with making databases, so am looking for a bit of advice so I can know where to start. What I'm trying to do is make a stock control database for our drugs dispensary as there are constantly drugs going in and out and they need to be able to keep track of where drugs have gone and what quantity levels they have.
I also have a 2D barcode scanner which scans and reads the drugs barcodes in the following format:
Product Code [Enter] Product Descripition [Enter] Batch Number [Enter] Expiry Date [Enter]
So I would have thought the best thing would be to have a form with these fields in so the user could scan a barcode in filling in these fields. and that would then input the drugs into stock (Obviously there would be a quantity field too)
But where Im getting stuck is how could I then produce a form much like the one above with a search button. So the user could blip in the barcode filling in the relavant fields and then search for that product based on the products batch number?
I have started making a stock control database, i have spent about a week on it, And i am struggling! There are obviously lots of different ways to actually build them efficiently. My problem is that i want to add stock and take stock out, changing the stock quantity and obviously keeping track of stock. I only want to ammend the stock quantity, in the stock table if the item is not a new item. The stock is added via a log sheet which could also have a new item. My head is beginning to hurt, but with a bit of help from you guys i might be able to crack it.
The Tables I have are:
tblStock
tblCategories
tblSuppliers
tblInventory transaction
tblStock_in
tblStock_Out
tblEmployees
Is this sufficient? Can i add stock and take stock out with one transaction table? Or would i need to add another table? I believe the code would be through a query but again am a little unsure as never done anything like this!
I am quite new to access and i can grasp things quite easily.
Basically i am make a stock control data base for a food company. I am making it so theres an order table and a stock table. Basically i want to know how to change the Quantity avalible in the stock table fom the orders table.
I dont know if i have explained that very well. But basically i have related the product name in the stock table to the product name in the order table. So i can add a number so that that the quantity of the product will change on the stock table.
If there are any easier ways of doing this rather than having 2 tables it would be useful
Ive tried all types of things and i cant get it to work. Any help would be very much appriceated.
I have a POS system, packaged with Access Runtime, running on a PC and have developed a database system to provide additional function. I have no documentation to the names of the Forms or Controls in POS. My ADDON system does link to the POS Tables and has some Tables of its own.
At the time in the POS system where the cashier checks out the customer, they need to AltTab to my ADDON system to enter some information for the customer. They remember to CustomerKey from the screen on the POS system and key it into a Form Control in my ADDON system.I want to, from my ADDON system, read the value of the CustomerKey in POS and fill it in so the cashier does not need to remember/type it.
Is it possible to get the data from another already running Access database?I don't know the name of the control. Is it possible to run through a list of Forms and Controls in the POS system from my ADDON system?
I do know the name of the field in the Table and expect it to be current and might have to get that?Failing all that, is there a Collection of running Access databases? I could go through its Forms and Controls one time looking for what i want.
I have created a design master of my database, i want to share it on more than one PC but add data from both whilst keep developing it.
I have noticed that after replication that the ID fields now use really long random numbers and am wondering whether anyone has been able to control the 'randomness' of the autonumber?
Hi all, i hope this is posted in the right place first of all :) apologies if not..
I have about 8 individual databases which will be used simultaneously by users. I wish to be able to have full control over these databases from a 'master database' including being able to delete the data in there (possibly import fresh data but not 100% needed) and export data to be analysed in Excel etc I figure this can be done with access but if i'm on the totally wrong track i would be appreciative if someone could give me a push in the right direction..
If any more infomation is needed then let me know.
server administrators have expressed concern about my website that it is having a negative impact on the server. He said this typically occurs when a website has a memory leak (where it obtains server resources and doesn't release them) or is opening database connections and not closing them until the point where no more are available.
I'm using asp.net to control Access and open the connections. I don't know why it isn't closing them? the website is:
pedalcar.com
Any thoughts of what the problem is and what the statement I need to close the connections?
