Large Query Aggregate Function Error

Sep 15, 2006

Hi guys,

I am completely at a lose here. I have a LARGE sql query that was written before my time and how have the task of customizing it a little. It will run perfectly in Advisor Office (the program it was written for which uses access as the back end db). But if i try and create a query in access directly i get the following error:

You tried to execute a query that does not include the specified expression 'IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type IN (1, 4), 'Non Indemnity', IIF (CommnEntries.Type IN (2, 6), 'Indemnity', IIF (CommnEntries.Type = 3, 'Renewal', IIF (CommnEntries.Type = 5, 'Trail', ' ')))),
IIF (CommnPremiums.Type = 3, 'Initial', IIF (CommnPremiums.Type =' as part of an aggregate function

the full IIF statement that is causing it to fail is:

IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type IN (1, 4), 'Non Indemnity', IIF (CommnEntries.Type IN (2, 6), 'Indemnity', IIF (CommnEntries.Type = 3, 'Renewal', IIF (CommnEntries.Type = 5, 'Trail', ' ')))),
IIF (CommnPremiums.Type = 3, 'Initial', IIF (CommnPremiums.Type = 4, 'Renewal', IIF (CommnPremiums.Type = 5, 'Trail', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, 'Transfer', ' ')))))) AS CommissionType


The WHOLE SQL query spans over 4 pages of A4 so i will only put it at the bottom (hoping its not needed to see the error. There are a few unions so i will put the first one in here to show what it is doing.

SELECT IIF (Policies.Owner = 0, clients.partnersurname + ", " + clients.partnerforenames, clients.surname + ", " + clients.forenames) AS Name,
Policies.PolicyNumber,
Schemes.SchemeName,
Managers.FullName AS Manager,
CommnPremiums.CommnPremiumDate,
IIF (CommnPremiums.Type = 1, 'Initial Premium', IIF (CommnPremiums.Type = 2, 'Increment', IIF (CommnPremiums.Type = 3, 'Single Premium', IIF (CommnPremiums.Type = 4, 'Annual Renewal', IIF (CommnPremiums.Type = 5, 'Value Based', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, 'Transfer', ' '))))))) +
IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type = 1, ' - Non Indemnity', IIF (CommnEntries.Type = 2, ' - Indemnity', IIF (CommnEntries.Type = 3, ' - Renewal', IIF (CommnEntries.Type = 4, ' - Level', IIF (CommnEntries.Type = 5, ' - Fund Based Trail', IIF (CommnEntries.Type = 6, ' - Level Indemnity', ' ')))))), ' ') AS PremiumType,
CommnEntries.DueFrom,
CommnEntries.DueTo,
SUM (Matches.Amount) AS TotalMatched,
CommissionCredits.CreditPC AS Credit,
Consultants.FullName AS Consultant,
ROUND ((CommissionCredits.CreditPC * SUM (Matches.Amount) / 100), 2) AS CommissionMatched,
Cheques.Amount AS ChequeAmount,
Cheques.ChequeDate,
IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type IN (1, 4), 'Non Indemnity', IIF (CommnEntries.Type IN (2, 6), 'Indemnity', IIF (CommnEntries.Type = 3, 'Renewal', IIF (CommnEntries.Type = 5, 'Trail', ' ')))),
IIF (CommnPremiums.Type = 3, 'Initial', IIF (CommnPremiums.Type = 4, 'Renewal', IIF (CommnPremiums.Type = 5, 'Trail', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, 'Transfer', ' ')))))) AS CommissionType
FROM ((((((((Clients LEFT JOIN Policies ON Clients.ClientRef = Policies.ClientRef)
LEFT JOIN Schemes ON Policies.SchemeRef = Schemes.SchemeRef)
LEFT JOIN CommnPremiums ON Policies.PolicyRef = CommnPremiums.PolicyRef)
LEFT JOIN CommnEntries ON CommnPremiums.CommnPremRef = CommnEntries.CommnPremRef)
LEFT JOIN Matches ON CommnEntries.CommnEntryRef = Matches.FKeyRef)
LEFT JOIN Cheques ON Matches.ChequeRef = Cheques.ChequeRef)
LEFT JOIN Managers ON Cheques.FKeyRef = Managers.ManagerRef)
LEFT JOIN CommissionCredits ON CommnEntries.CommnEntryRef = CommissionCredits.FKeyRef)
LEFT JOIN Consultants ON CommissionCredits.ConsultantRef = Consultants.ConsultantRef
WHERE Matches.FKeyType = 1
AND Cheques.FKeyType = 1
AND Cheques.ChequeDate BETWEEN #01-Jan-2004# AND #31-Dec-2004#
AND CommissionCredits.FKeyType = 1
AND CommissionCredits.Type = 1
GROUP BY IIF (Policies.Owner = 0, clients.partnersurname + ", " + clients.partnerforenames, clients.surname + ", " + clients.forenames),
Policies.PolicyNumber,
Schemes.SchemeName,
Managers.FullName,
CommnPremiums.CommnPremiumDate,
IIF (CommnPremiums.Type = 1, 'Initial Premium', IIF (CommnPremiums.Type = 2, 'Increment', IIF (CommnPremiums.Type = 3, 'Single Premium', IIF (CommnPremiums.Type = 4, 'Annual Renewal', IIF (CommnPremiums.Type = 5, 'Value Based', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, 'Transfer', ' '))))))) +
IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type = 1, ' - Non Indemnity', IIF (CommnEntries.Type = 2, ' - Indemnity', IIF (CommnEntries.Type = 3, ' - Renewal', IIF (CommnEntries.Type = 4, ' - Level', IIF (CommnEntries.Type = 5, ' - Fund Based Trail', IIF (CommnEntries.Type = 6, ' - Level Indemnity', ' ')))))), ' '),
CommnEntries.DueFrom,
CommnEntries.DueTo,
Cheques.Amount,
Cheques.ChequeDate,
IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type IN (1, 4), 'Non Indemnity', IIF (CommnEntries.Type IN (2, 6), 'Indemnity', IIF (CommnEntries.Type = 3, 'Renewal', IIF (CommnEntries.Type = 5, 'Trail', ' ')))),
IIF (CommnPremiums.Type = 3, 'Initial', IIF (CommnPremiums.Type = 4, 'Renewal', IIF (CommnPremiums.Type = 5, 'Trail', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, ‘Transfer’, ' ')))))), Consultants.FullName, CommissionCredits.CreditPC

If I changed the IIF statement to:

'X' as commisiontype

it all works great but i need this information and its driving me mad. I can not see why it doesnt work within Access.

Any and All help would be great.

thx

Twiggy


I have attached the FULL sql query if you want to look at it all.. it hurts my head to read it all ;)

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DateDiff Function Giving Results With Numbers Way Too Large

Dec 28, 2007

I am finishing up a database that logs basic activities/tasks for my coworkers. As they go in to the database and log an activity in it stays open until they end their day or they start a new task. All this works fine, but the problem comes when I try to determine the total time spent (in hours) on each activity/task. I have written similar queries before and they worked just fine, but for some reason I am having trouble getting this one to work. Here is the expression I'm using...

Time Diff (in hrs): DateDiff("h",[Sample_TM_Table_1]![Time_In],[Sample_TM_Table_1]![Time_Out])

Unfortunately, say Time_In = 8:32:38 am and Time_Out = 8:33:03 am
The expression says that is equal to 946632.

For another Time_In = 8:33:00 am and Time_Out = 3:18:19 PM.
The expression says this equals 946639.

I have tried changing the format of the date/time in both Time_In and Time_Out fields to ensure they were the same and cross checked the expression but still get the same answers each time. Even when I try to use "n" for the interval or "s" it is still highly incorrect. The only thing that makes me think I still have a formatting issue is that the Time_In shows a long date on the results table while Time_Out shows it in a general date format. However, when I go into both the table and the queries to check the formatting they both show general date. Any ideas? I'm all out! Thanks in advance.

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Records To Large Error

Aug 19, 2004

I am using MS Access(2000) as a front end to a MS SQL2000 DB. I set up a table link to one of the tables in the SQL server. The table I am linking to has 242 Fields in it. The table shows 21888 rows of data.

In Access, when I set the record source in a Form to this linked table and go to run (Form) view, I get a "Record to Large" error.

In the SQL table - there is one varchar field that is 17 in length. There are about 5 char fields and the rest are numeric or date.

My questions are:
What is causing this error?
What would be a good work around or other possible solutions?

Thanks.

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Jan 18, 2005

I have a table with 140 fields (I know, this is too many). I have a date field that intermittently will not allow data to be entered. There is a pattern to the data it will not accept, but it seems to only occur in certain records and what it will or will not allow seems different in each case. The error I get when I try to save a record is: The search key was not found in any record. I've isolated the error to the level of the table. Have tried compact/repair, removing the index on the field, deleting and recreating the field. Nothing works. Help! :confused:

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Property Value Is Too Large. (Error 3309)

Jul 11, 2005

I have developed a Tax Assessment solution using Access 2003, I already have in excess of 150k records, I have 7 tables; 55 queries; 30 forms.

My main table "Transact" has over 175 fields (yep I know its large, but I need all these fields and dont want to create 100's of tables). Since last week I cannot save any definition changes to my table, I keep receiving error 3309. I have searched all discussion groups but cannot find any decent solution.
1. I have not changed the index's, of no duplicates
2. I do not have more than 255 columns in table
3. I have increased the maxlocks substantially
4. run a compact & repair succesfully

What else can I try, as mentioend I am reluctant to split Transact into smaller tables.
Regards
Gto

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