Limit Records In Top N Query
May 13, 2005
I have a Top 10 query (it is based on $ amount) and everything works fine except...say I have 1,000 records and 5 are >$0 it shows those fine but since the other 995 records are $0 it shows "all" of them.
I would like to limit the record count in the query to only 10. Within that 10 records if there are $0 records then I would like to show them up to the 10 record limit.
I see both sides I think but you would think that if you say "Top 10" it would be "10".
Thank you :confused:
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Nov 25, 2013
I am looking to run a query in Access that will limit the number of records for each criteria.
example:
>10 years count 300
1-3 years count 100
4-6 years count 200
6-10 years count 250
can limit the amount in one query or have to do the criteria separate?
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Sep 1, 2005
i want to run a querie to criate new tables every 200 records, how can this be done?
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Dec 19, 2005
I'm trying to limit the number of records entered into a database, and return an "error". Not an error exactly but it should pop up and say "the limit of 25 members allowed to sign up for this class has been met". I figured out how to go in access and create a validation rule so that "ID < 26", and it has successfully blocked records #26 and up from being saved, but it shows on the form that it was submitted. How do I get it to "know" when to say "the limit has been met"??
Thanks in advance!!
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Mar 10, 2008
Is there a limit on the number of records you can have in an access database? I've got one with 8500 records and it's been a PITA! I have a webpage on our intranet so users can go and enter their information to it, and they get a nasty error whenever they try to enter information. I'm trying to figure out why and i was just wondering... i know it's not the webpage because when i connect it to my test database it works fine? so i dunno :confused:
any help is greatly appreciated!!
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Mar 29, 2005
Hi All.
Is it possible to limit the number of records in a form, to a number given in a linked form.
For Example.
tblA
StreetName
No_Of_Houses
tblB
Name
Number
I would only want the number of records in tblB to be the same as No_Of_Houses in tblA.
I have seen previous threads where you can limit it to a number, but do not know where to go from there.
Can anyone help?
Thanks.
Frank.
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Jun 16, 2005
I have three tables;
tblPallet
PalletId
DateDespatched
TblBox
BoxId
PalletID
TblKitting
KITID
BoxID
Model
Process
The users will be adding a kitting item to a box. Only 10 items are allowed in a box (no more no less) and the box needs to have its own Id Number and then the box is placed on a pallet. 40 boxes are allowed on a pallet (again no more no less) and the pallet is despatched. Then a new pallet is set up.
I am trying to think of the easiest way to do this as I am a little new to Access. Any tips in the right direction would be greatly appreciated. I thought about a series of subforms from a main pallet form but am not sure how to introduce a limit to the number of records in a subform. Perhaps Ive bitten off more than I can chew (I hope not)
Many thanks
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Jul 13, 2006
HI I am creating a booking system.
I would like to have a form that only shows 10 records for each event. As this is the max number of people that can attend at any one time. How would I go about this. do I use single form, continous for or what ? thanks for any help
paul
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May 12, 2006
I am attempting to right program for work and here is my problem. Every Unit in the Army has a Unit Identification Code and my boss wants two records of each UIC stored. But when you add a new record for that UIC he wants the oldest one purged, so he only wants 2 records on file in order to maintain some sort of volume problems. Any ideas would be greatly appreciated
SPC Joshua Ramsay
HHC 2/104th AVN FTIG
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Apr 17, 2007
Finally after 2 1/2 days I have the ability to bring a dbase 5.5 file in to Access 2007.
1.Do a normal export of a DBF file out all dbase.
2. Excel 2007 - open the DBF file. Note: dBase Files (*.dbf)
3. Save as a .xlsx file.
4. Access 2007 - right click on table in left columnImportexcel
5, Note: You'll be looking at a window with a yellow bar across the top.
Browse to your *.xlsx file and open.
6. Select "OK"show Worksheets nextFirst Row Contains Column HeadingsNextNextNo Primary KeyextFinishclose
7. Double Click on file in left column and there it is.
Never got other methods to work, sad to say.
After a day to get to this result, the problems begin. Every time we would change one character field from 50 char to 6 char, or whatever, the out of memory or disk space error would come up. I have 250 gig available and I'm running 4gig of memory with nothing loaded but Access 2007. I even shut down my virus checker.
So I spent a day or two trying to find a wining combo (A File Size That Would Work). And here it is, 148500 records that comprise of a 21.3m file is the breaking point. If I change a character field, 250char to 6 char, I'm ok. If I change a couple more it get the error message. 150,000 will get a memory/Drive error no matter what is changed.
Is there a option in Access that should be on. Because I find it hard to believe that an old dBase program, one step up from DOS, can handle 350,00 records all day long and Access chocks on 148000 records. Up until now I thought Access was the best thing that happened. There has to be something wrong, no software designer would have done this. I even checked for a corrupt file, the best I could. If there is a file checked out there, I’m open to it.
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Nov 8, 2005
I have a form with Continuous Records as its default view. I would like to number the amount of records displayed on screen to about 5 or 6 at a time instead of having them scrolling right off the bottom of the screen. Is there any easy way to do this?
Thanks
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Jul 4, 2013
I want to limit the # of records being entered in a form according to a limit value which has to come from a query.
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Feb 14, 2015
I can't get this to work! I have a module for it and I think (?) the correct code.
'Limit Records On Subform.
OnCurrentEvent of Main Form ' Main form is frmTimeCards
LimitRecords Me.frmPayrollEntry.Form, 7 ' Allow at most 7 records
Scenario: Main Form/Subform
Subform is a Continuous form.
Enter Payroll via Subform
Via Combo, select a Employee on Subform
Enter Hours
Finish,Select a New Employee
Using CarryOver for Employee
Problem: Can't add new Record for a new Employee.Because of the Limit Records Code.?
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May 1, 2013
In Access 2010 I am previewing a customer report. I also try to give users the choice of seeing history sub records for any given customer. I have a selection dropdown box where they can chose ALL, 5, 10 or 15 in a report. To this end I set the record source in the "Open" event for the subreport. if I want all records it works fine, but as soon as I put in "SELECT TOP 5" the subreport goes invisible. I have tested the query directly and it works fine. I'm sure this worked in Access 2007
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Oct 19, 2011
Is it possible to hide previously added records which have been added to a subform? For example a user adds their selections and closes the database. They then re-open the database and rather than displaying their previous selection - its blank ready to start again?
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Oct 29, 2013
In the form frmOrders of my database i have a combobox where i can choose a ClientID and the dropdown list shows me all the clients in upgoing order with their related orders in descent order.But the drop down list doesn't show all available clients. The two hundred heighest clientnumbers aren shown. However if i type one of these clientnumbers in the textbox of the combobox, the client is found.If i go to the property sheet of the combobox and activate the query that serves as the recordsource of the combobox, all clients are shown!!!I control of the records of these clients in the table Orders, doesn't show any difference with all the other records.What can be the reason for these behaviour. Is it a question of a limit of records that can be shown via a combo box?
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Aug 16, 2014
building a validation expression that concerns four of my fields:
Quote:
Country | Text
Centr | Boolean
Centr limit | Integer
Apply | Boolean
The number of records that have the same country, AND Centr=TRUE, AND Apply=TRUE, should not exceed the Centr limit value.
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Aug 1, 2013
I have a report that is group based on a number refered to as "Line". I want to only have three records per group. How can I do this?
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Mar 14, 2014
I have a database that has transactions since year 2009. I want the users to only be able to view and edit transactions that were entered in the last 6 days. I was initially able to do this by putting a filter in the Property Sheet section of the form and choosing Yes for Filter on Load.
However, a user was able to discover that by clicking on Clear All Filters, the filter I set was also cleared, thus making them see all the transactions beginning year 2009.
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May 3, 2005
I have an Access application for which I would like to provide potential customers with a fully functional application but with a limit to the number of records that can be stored in the main file.
I would like to have a message displayed to say "The maximum number of records have been reached for this application."
Could you help with the VB code required to do this? The module will become active at the "On Open" property when the main Form is opened.
Thank you.
Regards,
Clive Shakespeare
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May 16, 2015
I have a question on number of records displaying in datasheet view on a form. Is there a way to limit the number of records showing on open.I have a command button on a Navigation form that opens a frmEnterPartsOrder using a Macro.
I have set the Macro to OpenForm, View Datasheet then GoToRecord, Record New..Works perfectly, but it does open the form and fill the screen with records, putting focus on the "new" record at the bottom of the form. Is there a way to set it to open this form, but only display say last 10 records and then focus on "new" record.
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Jul 20, 2005
strSQL = "SELECT * FROM Table1 WHERE expire_date>#" & dteDate & "# ORDER BY post_date DESC LIMIT 3;"
If I take the LIMIT part off, it works, but add it on and it causes:
Microsoft OLE DB Provider for ODBC Drivers error '80040e14'
[Microsoft][ODBC Microsoft Access Driver] Syntax error in ORDER BY clause.
/mghdevelopment/index1.asp, line 463
Any ideas?
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Oct 29, 2005
Hello
I have an access 2003 db. I have a csv file that regularly downloads from a propietary system. This file contains about 18,000 records. Some customers have more than one record so there are about 7000 customers. I have linked this table to access to benefit from the regular download changes.
About 150 of these customers are accounts I want to filter out of my db. I tried a query criteria Cust# Not "(Cust#) or (Cust#) and so on. Access will not let me have this many in my query. Is there another way?
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Dec 26, 2005
I am working on my DB for work and am almost finished with my DB. I have a query that gives me totals for days. This is the code that I have been using.
TotalTMD: IIf([SumOfTMD Total]>=180,IIf(IsNull([SumOfLOA Total]),180,"180"),[SumOfTMD Total])
TotalLOA: IIf([SumOfLOA Total]>=180,IIf(IsNull([SumOfTMD Total]),180,"180"),[SumOfLOA Total])
The "TotalTMD" and "TotalLOA" days are limited to 180 days for each table. However what I need to do now is limit the combination of both fields to 180 days. Is this possible?
Since "TotalLOA" is more serious, I would like to use what ever days are in this field and then include what ever days are left over to total 180 days from "TotalTMD" days.
Maybe I could use this as an example:
Name TMDDays LOADays Total days
John 190 20 210
Jim 80 90 170
Tony 250 190 440
Should display:
Name TMDDays LOADays Total days
John 160 20 180
Jim 80 90 170
Tony 0 180 180
Any help would be greatly appreciated.
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Oct 8, 2007
Hey Y'all.
I have built a query (Loading_query) that brings in the prefix, number and date_loaded (=null) for each rail car.
I now want to display the rail cars numbers in a drop-down but be limited by the prefix selected in another drop-down on the form.
For example:
If the prefix that was selected = GATX then
the next drop-down should use "Loading_query" to only show the rail cars that are empty (according to date_loaded) and have a prefix that = GATX.....
Still new at this and do not know how to use a value from the form to limit the query.
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Oct 25, 2013
We have a database with one main data entry which stores records in a seperate table. There are several thousand records keyed in using this form. Therefore, alongside the entry we have a search form which allow the user to search for a specific record and display it in the main if he/she needs to edit one.
We have received a request from users for a functionality which allows users to browse all records, using the main form layout, that they have keyed in. I guess what I am asking is: Is there a way to limit the records visible in a form using field on that same form as a limitation (ie. the users name - which is a required key-in)?
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