Limiting Amount Of Records In A Table?
Apr 25, 2005
Hey! I'm doing Computing AS level and the coursework is to create a system for "Terry's Turkey". This is basically my first introduction to Access, and our teacher is little to no use!
After alot of work working out things in access and reading alot of books, other than creating the switchboard, theres only a few things left to do!
The first is to limit the amount of "turkeys" that can be ordered. I have 2 tables that this envolves... Order and Customers, they have a one to many relationship (each customer may place one or more orders, each order must be placed by one and only one customer). They are linked by Customer ID. I need to set two limits, I guess by a validation rule of some kind. The first is that each Customer can place no more than 5 orders. The second is that their can be no more than 40 orders in total. A slight complication to this is that a customer can "cancel" an order, in this case its marked as cancelled (theres a yes/no field called Active to determine this), and ideally, these wouldnt be included in the counts.
So far I have the following as a query, though I have no idea how to put this into a validation rule
SELECT Count(Orders.OrderID) AS Var1
FROM Orders;
I guessed that to expand this to not including inactive orders something like
SELECT Count(Orders.OrderID) AS Var1
FROM Orders
WHERE active="yes";
Any help at all would be most appreciated! I have spent many hours pondering over this is and looking at as many access sources that I can! I think this is my last resort :(
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Jun 27, 2013
I have Trainee, Staff, Course, and Booking tables and forms. Everything is working fine but I want to limit the amount of bookings per course to 50, how would I go about doing this?
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Feb 26, 2014
I have an inventory database with a few tables:
1 with product info
1 with customer info
1 with incoming stock
1 with outgoing stock (orders)
I also have 3 query's:
Total incoming stock per product
Total outgoing stock per product
Total current stock per product (based on the 2 above queries)
I'm trying to make a form through which orders can be placed, and I want to limit the amount that can be ordered based on how much stock there is.
I've been told I can use the 'before update' event on the form to achieve this, but where to start. Do I use a Macro, an Expression, or do I need code?
Also, currently the record source for this form is the outgoing stock table, but I guess I'll need to add my 'current stock' query to the sources before this can work? And maybe even my other 2 queries because my 'stock' query is based on the other 2? But I can't really seem to get that to work either.
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Oct 29, 2007
Well boys and girls, its about that time in the week where I have once again come up with a brilliant application for my little Access project, but have no idea how to make it happen.
I will start with a little background info... In the course of the parts recoveries we have different reasons for recovering parts, different people (locations) that request them, and different priorities for recoveries. For example, when a new model comes out, we will recover 100% of the parts for investigation by the factory... however, we may want to take a look at failed water pumps first. In this case, our recovery, until it is complete, will have higher priority than the 100%, otherwise we would not receive any parts.
This is because of the way our warranty system works... It assignes a three digit number to each part number of a recovery (between 1-999). The lower the number, the higher the priority.
So if I am setting up a 100% recovery, I would want to put it in the, say, 200's. This would leave room for an overlapping recovery to be inserted in the 100's where it would divert a certain number of parts away from the normal recovery stream. Then, once a user-defined date or quantity of parts has been reached, the corresponding number goes dead, and any of those part numbers are reunited with the original recovery stream.
Sticking to the example above, typically 100% recoveries would go for say... 2-3 years, where as an in-house recovery might be for 20 parts... Another difference is that the longer term recoveries are managed by the end date, where shorter term recoveries are by number of parts recieved.
What I want to do is be able to auto assign these numbers based on criteria derived from user-inputted data... (i.e. destination, start/end date, recovery type, etc.). Then, when the recovery is complete, whether based on date or quantity recieved, to delete the information associated with the 3 digit number, block its use for 45 days, and then be able to reuse the number for a new recovery.
Whew.
Thanks to anyone who can be bothered to read past the first paragraph, let alone offer any advice.
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Nov 17, 2005
Ladies / Gents !
I am writing a database for my work environment to enter sample numbers in a predefine batch. My Form contains information to identify batch ID. Attach to this form is a subform which I would like to limit the number of records to 24.
exsample: form : as unlimited records
subform: only limited to 24 records within the master form.
Now, everytime i create a new record in the master form , I should be allowed to enter only 24 records in the associated subform.
Does anyone have an idea on how to accomplish this !! Your help would be greatly appreciated.
Thank You
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Feb 11, 2008
Hello,
i have tried to find an answer but can't seem to find any posts that apply.
I need to limit the records returned in a query to 3. Well, that is fine, i have set it to do the top 3, and it is working well, I am looking at the top percentages received in a number of criteria. However we have just discovered a situation where someone has 7 all with 100%, so all 7 records are being returned. I can see why, i just don't want them to be!
The report based on the query requires only three records, in this case we don't care which 3, seeing as they are all equally good, in fact randomness is a boon.
Any ideas out there - i 'm stumped!
Anna
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Jul 12, 2007
Hello all,
I am a buyer and I'm attempting to create a query in Access 2003 that will list all of my vendors (20 in total) and their top 10 selling sku's. Here are the fields I am using:
Buyer_Code
Supplier_Number
name
Sku_Global
OEM_Number
Part_Description_English
Status
C_Last12_SLS_QTY
I have created one Query including all of the above fields as well as the following field, "XP1: GetTen([Supplier_Number])"
In this query I have set "Supplier_Number" to sort ascending and "C_Last12_SLS_QTY" to sort descending.
I then created a module, written as follows:
Option Compare Database
Option Explicit
Public wSUPPLIER_NUMBER As String
Public wNum As Integer
Function GetTen(SUPPLIER_NUMBER) As Long
If wSUPPLIER_NUMBER = SUPPLIER_NUMBER Then
wNum = wNum + 1
Else
wNum = 1
End If
If wNum > 10 Then
GetTen = 0
Else
GetTen = wNum
End If
wSUPPLIER_NUMBER = SUPPLIER_NUMBER
End Function
I then created a second query with all of the above fields, and the criteria for the XP1 field as ">0"
As far as I can tell, this should bring me back a list with the first 10 rows for each of my Supplier numbers... unfortunately it is for some and for others it's bringing back more than 10 rows. The other problem is that it seems to be picking random rows to bring back, and not just the first 10 (which because in query1 I set the C_LAST12_SLS_QTY field to sort descending, should be my top 10 selling sku's).
Does anyone have any idea as to what I've done wrong? I'm pretty new with Access so I may be missing something pretty simple.
Any help would be greatly appreciated.
Antonio
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Apr 24, 2008
Hello again my forum o' saviours, Current filter: WHERE (Assignments.[AcademicYear]) Like ([Please Enter Academic Year])AcademicYear is a field in the Assignments table (duh). In this same query, I have a couple fields (equations and if/thens built on the assignments table) that will need to be used as further filters. I thought something like WHERE ((Assignments.[AcademicYear]) Like ([Please Enter Academic Year]) )& (len([groupwinterbox])+len([groupspringbox])+len([groupfallbox]) > 3) would work, but I keep getting pop-ups asking what the values of the three query-based calculations are. Where did this noob screw up?
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Sep 9, 2014
I'm trying to create an Access database for my college so that our call centre can allocate students to a specific interview time/date. The problem I'm having is that each interview slot must only have a maximum of 10 students at a time.
I'm creating tables for the student details, address and for each interview slot available.
I'm using Access 2010.
How I can limit the number of records in a table to 10 so that when that interview slot is full it informs the user?
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Jul 21, 2015
I have One table(and designed form from it) in which i have recording the daily transactions(it is like a daily book). Daily transactions took place like Purchase of items of Amount 45, sale=70, sold on account=100 etc.
What problem i am facing is: I would like to Add Cash In Hand amount and would like to show it on my form. When day end I would like to move remaining cash In Hand on separate column of that date. The next day i would like to take the previous Remaining Cash in Hand as Cash In Hand at Start for next date and so on.
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Dec 6, 2005
I have a table containing the following two fields, one with monthly dates (end of month plus year) and one with profits (per month). However, for some dates the records are missing. For example, for the 31-1-1994 there is no record (not in the date field, nor in the profits field).
How can i create a query that will only show me the records if 10 or more monthly subsequent profits are known, so meaning that in those 10 months no records are missing? So that only the timespans without the gaps (missing records) are shown.
So if the 31-1-1994 and the 30/6/1994 record are missing, then the 4 subsequent records in between those two dates should not be shown,, since the amount of records is not 10 or more. However, if the next missing date would be 30/6/1995, then all the 11 subsequent records between 30/6/1994 and 30/6/1995 should be shown. Since the number of records is bigger than the required 10.
Thanks for helping me out!
Luuk
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Feb 27, 2008
Hello All
if I have thirty records and have the end user select the first 8 or what ever amount they want, could be 3, 14, 9 etc, is this possible via a form ?
thanks
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Feb 8, 2008
Hi everybody....
I have a vba question....
I have a form that states how many entries a certain table can have related to that form.
For example:
Form1 - based directly on the table for diagnostic purposes
Cust ID - text - primary key
NumofEntries - number - integer
I want it to create X amount of records in form2 based upon the NumofEntries from form 1 based on table1
For example, I run form 1, and it asks for the custnum, I enter it, and then it asks for the number of entries allowed for the customer, and then I enter it. This number can be different each time. I want the 2nd form just to show that many fields for entry either by a running total (subtraction) in form view or by a for next loop to create X amount of records in the table.
Form1:
CustNum = 1011
NumofEntries = 3
CustNum = 2022
NumofEntries = 4
CustNum = 3033
NumofEntries = 2
Table2
Custnum = 1011, entrynum =1, entry data
Custnum = 1011, entrynum =2, entry data
Custnum = 1011, entrynum =3, entry data
Custnum = 2022, entrynum =1, entry data
Custnum = 2022, entrynum =2, entry data
Custnum = 2022, entrynum =3, entry data
Custnum = 2022, entrynum =4, entry data
Custnum = 3033, entrynum =1, entry data
Custnum = 3033, entrynum =2, entry data
the key is to have the entrynum to start at 1 each time, the rest I can handle.... I am at a loss right now, as I am down to one brain cell, and it's misfiring.....
Granted, tomorrow, when I wake up, I will prolly have a solution, but as always, I value all of your input and design suggestions. Yes, I know already that it's a one to many relationship from table 1 to table 2, I just want some alternate ways to do this. Thanks in advance for any insight you wish to give.
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Jul 17, 2014
I am trying to make a report in which I can see the amount of money that I have to pay weekly to an employee. To explain myself clearer, I have different rates for each employee. For example:
NameNormalPayRateVacationPayRateSickPayRateOvertimePayRateStandbyPayRate
John Smith$15$10$15$30$8
Ken Jonson$10$8$10$20$8
I am doing this in a query. So what I want to be able to do is, for example, take 4 hours that the employee worked at NormalPayRate and multiply it. But if tomorrow the employee worked at a different rate, for example 3 hours overtime, I want those 3 hours multiplied by OvertimePayRate.
The way I saw it on my Google researches, is that they have only one rate and the amount will be [SumOfHours]*[Rate]. But how can I tell my query to skip, for example, one rate because the employee didn't work at that rate that day. So I can have different amount for the different rates.
By the way, entering the information I can divide at what rate the employee worked x day. So if the employee work 6 hours at regular, and later on 4 hours at standby, I have those information separated in my table.
Results that I am getting: I can easily get the amount in money multiplying the whole hours by a rate, so my result in my report will be multiplied by the same rate.
I am using Access 2013 ...
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Jul 12, 2007
I was wondering if someone could help me.
I have a simple table with data that gets updated daily. I need to split the data into 5 equal parts for work distribution. Because the amount of records always changes I can not go by numbering so I need to go by percentage, to split it into 5 ( 20% ) parts. Please help.
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Sep 15, 2004
Hey. Basically I have several tables. One table (vistiors) has a combo box in one field called Hostee. Each hostee is listed in another table with all their information. When a hostee is selected in the hostee field of the visitors table I simply need it to count how many people including the currently selected person are being hosted by the person and check if it is greater or less than the amount of people set in the host table which has a field called Limit that has a number which is the maximum amount of people one person is willing to host.
If its greater than the amount in the host table a warning message should come up informing the person (but still allow the assignment to occur.)
As a note I have the combo box set to show the first name of the individual but select both the first name and ID
the code is below for the row source:
SELECT [Hosts].[First Name], [Hosts].[id] FROM Hosts;
If someone could tell me how I could get it to show multiple things within the combo box that'd be great.
IE Right now it shows just a first name liek Alex, Rachel, Bill. I'd like it to show the first name as well as the last name and a third additional field. IE Alex Lastname T1 or Rachel Lastname F4 etc.
Can anyone show me the general code to do this? I do know some VB but I'm used to using SQL with PHP primarily. I am new to access and only know it vaguely. Thanks in advance!
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Jul 1, 2013
I want to display on my form the amount of records and which one the form is displaying just like that, which is at the bottom, in text fields.
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Apr 13, 2015
I have the following code that works fine:
Dim db As DAO.Database
Dim rs As DAO.Recordset, i As Integer, ii As Integer
Set db = CurrentDb
Set rs = db.OpenRecordset("PatientPrescriptions1")
ii = [RefillAmount]
For i = 2 To ii
[Code] .....
However I am trying to make it decrease the value in [RefillAMount] each time it loops through the addnew function and I can't figure out how to do the rows keep saying the same number:
If I put Refill 3 it creates 2 extra rows and all these rows now say Refills = 2. What I want it to say is
Refills 3
Refills 2
refills 1
And end there. how to do this?
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Nov 20, 2014
I am trying to get the main form to display a total Amount for all records in Purchase order details but the control displays Error:
I have a Form called frmPurchaseOrder with a sub-form sbfrmPurchaseOrderDetails
sbfrmPurchaseOrderDetails takes item details from a table based on what is selected in the combo box then fills out four additional fields in the same sub-form.
SELECT tblItemListDetails.ItemID, tblItemListDetails.ItemName, tblItemListDetails.ItemSize, tblItemListDetails.ItemUnit, tblItemListDetails.ItemUnitCost, tblItemListDetails.ItemBrand FROM tblItemListDetails WHERE (((tblItemListDetails.Supplier)=[Forms]![frmPurchaseOrders]![SupplierCombo]));
Private Sub cmbItemName_Change()
Me.txtSize.Value = Me.cmbItemName.Column(2)
[Code] ....
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Dec 4, 2013
I have two tables one that lists accounting codes by county and one that a user will have an entry by county which needs to store the applicable acct code from the other table. I want the user to be limited to the use the accounting codes assigned to their county only when they enter data on the second table.
Table examples:
County
Code
Funds Spent
Accounting Code
Date Entered
Aitkin
123
$20.00
Give the user the choice to select only the Aitkin Acct Codes from the Accounting Code table.
12/4/2013
Aitkin
112
$23.00
Give the user the choice to select only the Aitkin Acct Codes from the Accounting Code table.
12/4/2013
Becker
145
$12.00
Give the user the choice to select only the Aitkin Acct Codes from the Accounting Code table.
12/4/2013
County
Accounting Code
Aitkin
4872727001000000
Aitkin
4842727001000000
Becker
4872727005000000
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Sep 13, 2013
i''m currently trying to count the amount of records that fall in each month in the date complete field. i am currently using a count query and it it bringing up the dates not the month.
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Sep 21, 2004
I want to limit the numer of times a record can be entere into a table. After a record has been entered 3 times, I want an error message or validation rule to tell me it can't be done.
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Mar 10, 2015
For my database the business has Clients who they conduct Needs Assessments for, but they only conduct 3 needs assessments. I have a Needs Assessment table with Client ID as the foreign key. how I can limit the number of times a Client ID shows up in the foreign key field to three?
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Sep 2, 2005
What is the maximum amount of fields/columns a table can hold in access 2003?
And what do you do if you have a form and its record source is a table that has run out of fields/columns?
If I remember right in access 97 it was 256 or 257 fields/columns was the max allowed. And it seemed to me it was quite common to run out of fields.
I'm currently waiting for my access 2003 upgrade disk to arrive and I'm
anticipating issues that might occur.
Thanks--Any help is much appreciated.
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Feb 7, 2014
I'm quite new to Access and am just working on a little practice database where I keep track of sales of a product.
Basically I have a table keeping track of the different types of products, a table keeping track of customers, a table for orders and one for replenishments of stock. I have a query that calculates the stock of each type of product based on replenishments and sales.
Now I want to make sure that a customer can't order any more than there is in stock. I know you can restrict what's entered into a table with a validation rule but that's only for static restrictions. After searching the internet for an answer I've pretty much learned that I can't really make this restriction directly in the table, correct? But then how can I achieve this? Do I have to restrict the amount through a form somehow?
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Sep 2, 2005
What is the maximum amount of filds/columns a table can hold in access 2003?
And what do you do if you have a form and its record source is a table that has run out of fields/columns?
If I remember right in access 97 it was 256 or 257 fields/columns was the max allowed. And it seemed to me it was quite common to run out of fileds.
I'm currently waiting for my access 2003 upgrade disk to arrive and I'm
anticipating issues that might occur.
Thanks--Any help is much appreciated.
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