Linked Reference Numbers
Mar 30, 2005
Hi there,
I Applogies if this has already been asked. I've tried searching for this, but unfortunately I'm not quiet sure what I'm looking for. Problem is this:
I have a database for recording exercises, their issues and recommendations.
what i'd like is if i enter eg: exercise1, then issue1 with recommendatio1 can the reference numbers be linked with one another so that when i enter an issue for exercise2 the issue numbering starts over at 1 again.
it would be the same with the issues & recommendations. each time i enter a recommendation, if its a new issue the numbering is to start at 1 again.
and for this to happen automatically (if i didnt mention this before).
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Jul 4, 2005
Hey guys,
Hope you can help with this one. I have a form called "frmPatientID", based on a query "qryPatientID" and table "tblPatientID".
I have a field called HospitalNo that is set to "text" and contains the patient's unique hosptal number of 123456, 008777, etc.
However, although the above numbers have to be unique, if the patient is out of the area they get a number of 000000 and this is not unique (i.e. more than one patient can be out of the hospitals area).
So how do I get the database to control this via a rule? (As in everything NOT 000000 needs to be unique). Is it on the form on an AfterUpddate or can I do it in the table?
Many thanks,
Rusty
:D
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Oct 6, 2014
How can i generate automatic reference numbers that can serve as primary key.
I want the prefix to include year. Eg Tr/yyy/incremental number...
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Nov 21, 2013
I'm trying to put together a DB for creating notifications to customers. The source file is pulled out from another system as an Excel file, which is then uploaded to Access via VBA. The user runs a query, and then sends the results (customer information) to an Excel file where we have set up a mail merge document (the notification itself).
A customer may appear in multiple records (having multiple accounts), but will only receive one notification.
What we're trying to do is give each notification an unique ID that will become its document reference number once the document is created. The number will need to be the same for all the records in which the customer appears, and they will need to be consecutive, as the documents themselves will be stored in PDF form later on in the process.
So I would like to assign an unique ID to each customer, each time it shows up when querying the uploaded source file (the query is done in a form, that has a sub-form for showing the results). Then, when exporting the query results, they will be also copied and stored to another table, along with the assigned reference number, for monitoring purposes.
The Access file itself will be split and used by multiple users (up to 9 users at a time). In theory, each user will see their own customers (each customer account is assigned to a certain user), but the number assignation will need to also depend on when the query has been run. For example, if user 1 queries the DB at 9:30AM they will get records numbered 1000 to 1050; user 2 (who queries the DB at 9:31AM) gets numbers 1051 to 2100 etc.
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Oct 5, 2013
Basically what I have is a database for tracking/logging parcels that arrive to the office. I want to be able to generate a reference number based on the date of arrival: i.e. the reference number should be ddmmyy### where ### is a sequential number. I know that I could just use the primary key's autonumber, for the sequential number but if I do this then the sequence will not restart at 1 on each date and because we receive a lot of parcels the reference number will grow to be too big to print out on the collection slips in just a few months.
two tables (one with the date and staff on duty that day and the other with the parcel's info') with a one to many relationship
I also have a query (Named: FullLog) that picks up the following data from the tables:
Name - Description - Size - TrackingInfo' - Staff - DateReceived - Count
The field named Count is a DCount function that I used to find out the number of times each date is repeated. This is the Expression that I used:
Count: DCount("*","FullLog","DateReceived = " & [DateReceived]) [Note that DateReceived is first converted into a string using CStr()]
This is as far as I have been able to get, I have been looking for weeks for a solution to this problem but I have yet to find one. I don't even know if the DCount function is the correct way of doing it, I did read somewhere that this produces a very slow query.
Effectively what I want to be able to get is something of that resembles the following
DateReceived - ReferenceNo
051013 051013001
051013 051013002
051013 051013003
061013 061013001
061013 061013002
071013 071013001
071013 071013002
071013 071013003
071013 071013004
071013 071013005
081013 081013001
081013 081013002
091013 091013001
101013 101013001
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Jan 11, 2013
I know you can't store text in a numeric field but I always thought you could store numbers in a text field - provided you didn't need to do any calculations on them. My problem is as follows:
I receive an Excel 2003 spreadsheet once a month, which I save to a specific filename/location overwriting the previous file. My Access 2003 database uses this as a linked table and (among other things) runs an append query to add the new data onto an existing table.
We have now added a new column called Reference in the spreadsheet. Often, this will be empty, but it could contain numbers or text. This is the first month I have received it and most entries are blank (including the first row) but further down there are some numeric values.
So I added a new Reference field to my main table and set it to text. Then I amended the append query to include the new field. But when I run it I get the error "Numeric field overflow". If I take that column back out of the query, it runs fine, so that's definitely the offending data. And when I open the linked table in Excel and scroll down to where I should see the reference numbers, I see #Num! So it looks to me like it doesn't recognise numbers as text.
Things I've already tried
In Excel, I formatted all the Reference cells as text.
That didn't work, so next I added a dummy record at the top of the Excel file (just under the headings), with zeroes in the numeric columns and 'X's in the text columns including Reference.
But that doesn't work either. Given the above circumstances, what's the best way to proceed with this?
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Aug 12, 2014
I'm having multiple problems with my database like things such as -
i'm currently working on the Query 2 - On the Phone database (ignore Query 1) and i want to search for multiple plot numbers preferably in one parameter prompt with a comma to seperate numbers. (this could be a multitude of numbers so i would like to be able to input as many as needed). Also when i do search on this query since the Criteria is a 'Between' Value i would expect everything between the 2 numbers input to show up - but a lot of numbers out of the range show up too - why is this? (The Numbers are like "69 to 136" and they will show up - but 1-69 and 136-170 would too
I would also like to implement the search results from Query 2 into the Form i currently have made but it just opens up a access table when the search is made?
i cannot link my database as it is too big for the server - But here are the Criteria for Query 2:
Plot No - (criteria = Between [Enter First Plot No:] And [Enter Last Plot No:])
Site - (criteria = Like "*" & [Enter Site:] & "*")
Product - (criteria = Like "*" & [Enter Product:] & "*"
The Query is the one im most concerned about , i can live without a form.
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Jan 10, 2007
Ok so in excel I have some numbers that are stored as text. The reason being that they are zip codes and some begin with 0 and excel doesn't want numbers to start with 0....so when I import these into an access field that has an input mask for zip codes...will it convert these correctly since the field is a text with input mask?
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Aug 24, 2014
I have 2 fields that I would like to automate if possible
One field is called "p/o number" and another field called "line no"
These fields are part of an ordering database
Let say I have 200 items to purchase form 10 suppliers
And form example 20 items from each supplier
What I do at present is put the order number on each line item and the line number
example
p/o number line no
1 1
1 2
1 3
2 1
2 2
2 3
2 4
What I want to do is just put the first po number in the required line . Put the first line number in i.e. "1" and the macro will complete all the p/o numbers and line numbers for me as per the ones marked in red.
Example
1 1
2 2
3 3
2 1
2 2
2 3
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Feb 2, 2012
I have a database with a number of linked tables that are linked to tables in different databases (not a back-end).for example, I have table1 that is linked to table1 in K:databasedb1.mdb.table2 linked to table2 in S:datadata.mdb.and so on...
However, recently we have moved all our databases to a new location.
K:databasedb1.mdb is now residing in O:masterdatabase
and S:datadata.mdb is now residing in O:masterdata
and so on...
I'm now in charge of relinking all those tables to point to the new location.I would do this in linked table manager one by one but we have 100s of tables linked to multiple different databases in different location.is there a way to create a VBA code that will automatically do this re-linking process?
so,
1. find unlinkable tables
2. search its new location under O:master
3. re-link it to the new location
Database names and tables names have not been changed. Just the location of databases.
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Oct 28, 2014
I have a table with fields like this one but the weeks go all the way up to 52. What I am trying to do is count the number of consecutive zeros and if it is more than five, count how many of the following fields have a number in them and if that number is less than the number of zeros preceding it identify that person.
For example Joe would be identified below because he had 6 consecutive zeros and then he had 5 weeks of numbers immediately following the string of zeros. Bob would not be identified because he had 5 consecutive zeros and then 5 sets of numbers immediately following the string of zeros so the zero frequency isnt higher than the number frequency immediately following.
ID
Name
Date of Hire
1
2
3
4
5
[code]...
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Aug 31, 2007
I am trying to build a Form that will show an estimate (then eventually will be moved to a project if customer and employee aggree to price and project) in a Form F_Estimates is a M_Customers(Customer_ID) (Based on a Table) and thier info in a Subform. Also is the "projected costs" from parts out of the Parts(Part_ID) (Based on another Table) in a second Subform as a list that I need to calculate $$$ in
(Dang that still sounds evil and definately NOT understandable even after edit... so)
Here's some basic info
Tables
EstimatesandParts - Table
EstimatesandParts_ID : Autonumber
Estimate_ID : Number
Part_ID : Number
Parts - Table
Part_ID : Autonumber
PartNumber : Text (not a number due to some part#s have letters in them)
PartName : Text
Unit Price : Currency
Description : Text
Estimates - Table
Estimate_ID : Autonumber
InvoiceNumber : Text (again can have letters in it)
EstimateDate : Date/Time
EstimateTime : Date/Time
Employee_ID : Number
Customer_ID : Number
ProblemDescription : Memo
Customers - Table
Customer_ID : Autonumber
FirstName : Text
LastName : Text
CompanyName : Text
Address : Text
City : Text
Province_State : Text
Postal_ZIPCode : Text (CDN Postal codes are letter num letter...)
you can see the link table in the EstimatesandParts Table
Now I want to use that link to populate a subform in the F_Estimates form
Forms
SF_Customers - SubForm
(all boxes atm are text boxes on this form till I figure out the Parts section then will use same base for this so I can pick any customer in the database to be the customer for this estimate. Also will have ctrl button for making new customer with customer form and a refresh on Focus Gain bit of code)
FirstName
LastName
CompanyName
Address
City
Province_State
Postal_ZIPCode
SF_Parts - SubForm
Default View -Continuous Forms
(want it to be a list of parts that I can grab prices and descriptions from then in a bit of code to calculate a cost of parts)
Part_ID : Combo Box
Control Source - Part_ID
Row Source Type - Table/Query
Row Source - SELECT Parts.Part_ID, Parts.PartNumber, Parts.PartName, Parts.UnitPrice, Parts.Description FROM Parts ORDER BY Parts.Description;
(Pulls info from the table Parts for input into a list of parts to be used on that project)
PartName : Text Box
UnitPrice : Text Box
(here's where I run into problems due to the fact that the form is not based on the parts table but rather the link table EstimatesandParts so I can't propogate the info to the 2 other text boxes, ps I dont care if they cant be text boxes and have to be linked or some other type I'm not "set" just need to find out how to make it work )
(have tried a couple things to complete this task)
Me.txtPartName = Me.Part_ID.Column(2)
Me.txtUnitPrice = Me.Part_ID.Column(3)
(works AWSOME ... for ONE ROW then propogates the second selection to the first and second and third selection to first second and third and so on ...)
(tried to make control source for the txtPartName to)
=Forms!Parts!Partname
(Doesnt exist .. akkk, cant use ActiveForm either as it doesn't focus on the SubForm but the MainForm ... cry)
F_Estimates - Form
Estimate_ID
InvioceNumber
EstimateDate
EstimateTime
ProblemDescription
(all basic Text Boxes)
Employee_ID
Customer_ID
(Combo Boxes Select Customer and Employee from list of present ones of each)
SF_Customers
SF_Parts
(Both SubForms on the main form)
Now this is an Exerp from my entire Database I like to work on one small problem at a time and I have made this its own little database till I figure out the problem then I will bring the info I learn back into the rest of the database and go from there ...
Hope you can help I have a feeling I will need to make a recordset and go from there but I'm just not able to wrap my head around that for some reason
Thanks in advance for ANY and ALL help that I get from here
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Feb 24, 2006
Please help, how can I refer to the field of a subform in Visual Basic when the (main) form is open?
A)
Private Sub supplierID_AfterUpdate()
Forms![invoices]![KombináltLista4].Requery
End Sub
B)
Private Sub supplierID_AfterUpdate()
Forms![details1 Segédűrlap]![KombináltLista4].Requery
End Sub
These don't work. (The main form: INVOICES; the subform:DETAILS1 Segédűrlap; KombináltLista4 is the name of a combo box)
The version B work, when I open the form and the subform together, but of course I'd like to work only on the form (where the subform is displayed as well, but I can't refer to it...)
THX
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Feb 24, 2005
I created a new database and i am getting an error.
Your ILFdatabase database or project contains a missing or broken reference to the file 'SearchCtrl.ocx' Version 1.0
Can anyone help?
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Apr 29, 2005
I need to change the reference "Microsoft Access 9.0 Object Library" in Access 2000 with the "Microsoft Access 11.0 Object Library" but I can't de-select it 'cause it's used by the program. Another problem is that I tried to import the 11.0 copying the file and when I select it from the panel control it seems to import without problems, but when I search it in the list, the 11.0 doesn't exist.
How can I import it?
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Nov 1, 2005
Heya,
In your opinion, what is the best Microsoft Access 03 Reference book for learning?
Mateo
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Jan 12, 2006
Hi, I have been designing a database on my computer which seems to be working fine; 2 more users in the company should be able to use the database.In order to see if everything was working properly on other computers, I have put a copy of my db on the server and tried to open it on the other users computer station. Unfortunately, the reference library that I have been updating during the design of the database doesn't seem to apply to the other computers. I have been trying to update it on the other machine but the references on the tool menu in open module is not available.
I didn't expect this to hapened and I am not sure what to do, what would be the apropriate method to make the library available to the other computers?
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Aug 19, 2006
Is there a way to insert a calendar on a form from which a user can select a Month year and day similar to using the calendar on Outlook or Lotus Notes to set up or view appointments or meetings?
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Apr 19, 2007
Hi,
I have created an mde that was installed on more than 30 computers. All of them work fine but one who gets a message saying that there is a broken or missing reference. How can I repair this knowing that I cannot access the references in a mde?
Thanks!
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Feb 6, 2008
Hi,
I have an SDK that I normally use with VS.NET. I cannot seem to add the .dll as a Reference in my MS Access 2003 database. Is there something I am doing wrong, or a workaround to get it to work? I have .NET 3.0 installed on the PC.
Thanks,
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Apr 7, 2008
Hi,
I have a form (frmSWL) with a subform container on it (subfrom1) which has a source object called frmSite. How do I reference frmSite from another form so I can apply a filter to it??
I am trying:
forms!frmSWL!frmSite.Filter = "......."
, but it is not working.
Thanks,
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Oct 18, 2004
I'm trying to achieve something that I'm sure someone has figured out long ago. I have a DB that currently only shows the zip code for certain records. Is there a way that I can have the DB take the current zipcode, reference a zip code table, and then return both the zip and city/state?
Thanks
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Aug 29, 2006
Hi guys/gals
My primary key, RefNumber, is a sequentual Autonumber field. I want to creat my own Custommade autonumber field, but the catch is:
My autonumber field should have any of the following (selectable by the user from a combo box from a Form) attached in front of the number: DPR,DPZ,DFE,DGL,DMI,DGJ or DPE.
ie: the autonumber is at 14. The user selects DFE, but this is only the seconde choice made of DFE.
So the end product should be: RefNumber = 14
.........................................DistrictR efNumber = DFE2 or DFE002
Help please?
Thanks in advance
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Apr 30, 2007
Hello, I have been struggling with this for a while, and I'm hoping I can get some help. The problem I have relates to three tables. I pulled the tables off to the side to show the current relationships between them; Please see attached.
Here is my setup. I created a form that has all the fields in tblEntry, and a combo box whose record source is [EmployeeID] in tblEmployees.
The problem, when the user selects from the combo box, I am getting an entry for the field [EmployeeID] in tblEntry, but I am not getting an entry for [CategoryID] from tblCategory. Basically, I want the user to be able to select one thing and to get two entries: [EmployeeID] and [CategoryID].
Can anyone help me?
Thanks.
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Dec 3, 2007
I have StartDate and EndDate fileds where I enter the date and time the employee starts and finishes his shift (in dddd dd mmmm yyyy hh:nn AM/PM format). However there is a penalty issue that starts at 7.00 PM.
How do I set up a non changing reference for 7.00 PM that I can reference to make a calculation.
For example I need to calculate penalties for when the employee works hours past 7.00 cutoff time.
I would appreciate any assistance to solve this problem
Thanks
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Dec 3, 2007
I have StartDate and EndDate fileds where I enter the date and time the employee starts and finishes his shift (in dddd dd mmmm yyyy hh:nn AM/PM format). However there is a penalty issue that starts at 7.00 PM.
How do I set up a non changing reference for 7.00 PM that I can reference to make a calculation.
For example I need to calculate penalties for when the employee works hours past 7.00 cutoff time.
I would appreciate any assistance to solve this problem
Thanks
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