Linking Excel & Access
Feb 16, 2007
Is there a way to link a ACC table to an Excel spreadsheet so that when changes are made to one it automatically changes the other?
And -
How do I link (or join) two (or 3) Access tables so that the above happens - when a change is made to one it's made to the other.
Example:
I have an overall big table with 7 fields.
I created a query from it that has 5 fields. Or create another table that has 5 fields.
Can I join/link them so that changes made to one is made to the other?
Example:
An ID number changes
or a wage salary changes.
Thanks in advance.
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May 23, 2005
I have an excel spreadsheet that i have linked to an Access database. I need to append and delete records from the spreadsheet into an existing table in my Access database. I am able to append specific records from the spreadsheet into my table but then i want to delete the records from the spreadsheet. When i run the delete query i get the following message; "Deleting data in a linked table is not supported by this ISAM" Is there some way i could get this to work?
I have records in this spreadsheet that needs to get into the database but once it is appended to the database i need those records deleted from the spreadsheet. I am kinda using this spreadsheet as a temporary table so one employee who does not use access can put data into his spreadsheet and then the other employees can pull want they need from this into the database.
Any suggestions?
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Nov 23, 2006
I have a table which is being populated with data when I click a button in a form. Now I want the data of the table to be shown in an excel file but the problem is that I want that data to be refreshed everytime I insert new data in the table.
Any ideas??
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May 16, 2012
I'm trying to use a template to track assets-specifically this template:URL....Is there a way I can link an excel doc to my database that provides all of my data, that is thereby linked to other tables within Access?I want my data to be updated as it is manipulated within the independent excel doc when I open access.
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Nov 4, 2013
I have a number of Excel spreadsheets (data sources) hosted on Sharepoint that I need to link to one single Access database.
At first. I cannot link the spreadsheets directly to Access because Access cannot read the spreadsheets on SharePoint to make the links.
Secondly, I can export the spreadsheets from SharePoint to a local folder on my PC and keep them 'refreshed'. The problem with this is that I cannot link Access to the local refreshed spreadsheets because of the (auto) extention .iqy. Access does not know the extention .iqy and hence the two cannot be linked at all.
Thus: How do I link an Excel spreadsheet hosted on SharePoint to MS Access.
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Mar 27, 2014
I am trying to link an excel file (.xlsb) into Access 2013 running on Windows 8 (External Data-->Excel). It will first act like it's working, but it will just shut Access down after a couple seconds of churning and ask for a Backup to be created or it will restart (no rhyme or reason as to which you will get). I've tried a Compact and Repair. I've tried rebooting. I've tried renaming the excel file(although I have other files with the same naming convention linked), but no matter what I do, it will not accept it. I've tried doing just a straight Import....same results. This file, along with a others that are already linked in this database, are stored on a network server.
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Dec 6, 2012
Having experimented with Access for a few months now; I know you can link an Access Database to SharePoint, and you can export Excel files into Access for inclusion in tables.
My question is; If I have a daily report being produced, through script, with an excel output. Is there anyway to automatically publish this in Access, negating the need to manually go into Access to import?
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Jan 15, 2006
I want to use the data contained in Access table in an Excell app. What is the best way to link them - preferably in 'real time' - is there a way excell can read directly from the tables? We need to analyse some of the data in the database through Excell....
Any suggestions welcomed...?
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Feb 3, 2006
I'm trying to link an excel s/sheet into a database, however the link wizard doesn't give me the option of setting field types (text, double etc). It's skipping that screen.
I've changed the s/sheet so that all cells are text but on linking the table sets 2 fields to number and I'm losing some textual data.
However if I copy the cells in excel, open a pre-built table with field types set and do paste append, all data is visible.
Therefore, I'm trying to see if there's a way in code I can get access to open a specific excel s/sheet, copy all, open database table and paste append.
Any Ideas?
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Oct 9, 2006
first time poster, please be kind.
I am currently updating our supply stores database in work. When an item becomes unserviceable we need to attach a form to the item before sending it away. i would like the data entered into the 'unserviceable' table within my database to be transposed onto an excel spreadsheet (see attachment) and then automatically printed out with the data in the relevant boxes. Can anyone tell me how this is done please? My knowledge of access is rather limited and I am teaching myself as I go along.
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Jul 31, 2007
I have a table in Access databse link to excel file in the network, the format of the fields of this file are set to general. When I create a link table wizard the fileds formats changes to numbers for some of them. It's wierd, I spent a lot of time figuring out what is the problem and creating new excel file with changing the fields format around and still not solving the problem. Any idea or help for this problem is apperciated. Thanks
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Jul 31, 2007
I have a table in Access databse link to excel file in the network, the format of the fields of this file are set to general. When I create a link table wizard the fileds formats changes to numbers for some of them. It's wierd, I spent a lot of time figuring out what is the problem and creating new excel file with changing the fields format around and still not solving the problem. Any idea or help for this problem is apperciated. Thanks
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Feb 13, 2006
Hi! This may be an incredibly simple query. We have access users and non-users at our organisation.
Although our database is in access, the non-users would like to use excel, so I am trying to set up a link between the two.
I have managed to set up the link between the main database table and an excel spreadsheet, but I also use a form to enter info on the main database.
When I set up the link, I add something to the main database table and it changes the excel document... but when I change a name or something on the form, it doesn't change it in excel.
Any ideas how I can link all of it would be very much appreciated!
With thanks, Hayley
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Jan 7, 2015
I am creating a database for the company I work for. My boss wants it to have every information possible stored and accessible through the one database. Right now the time sheet that we use is a hard copy that the guys fill out and turn in each week. Before the database started I created an excel sheet for them to start using. My boss wants me to link the excel sheet to a table in access. The way it would work is each of the guys would fill theirs out and email them to me by Friday. I would then link it to the table so that we could easily pull information we needed through a query.
I read online on the office support website that you can link a spreadsheet but then access does not store the data and the data if needed to be changed had to be done through the excel spreadsheet. Doing it like that made it sound to me that each time sheet that was turned in each would would create a new table. I was hoping there was a way to have one table with all the times on it using an employee number as the relationship key. The biggest thing though is that the guys have to use excel to fill out the time sheet because getting each guy access is "not an option" .
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Apr 25, 2013
I am using Excel and Access 2010.
I have an excel spreadsheet with 8 tabs. They are all in the same format and column order. They are employees grouped by region. My ultimate goal is to merge all of these onto one excel tab, relatively instantly. I created a master tab and tried doing array formulas and Vlookups, it worked but my spreadsheet was way too slow.
My solution? Import and link them to an Access database, step complete. Create an XML export then import into Excel.
My problem? The only way to update the excel tab with the combined tabs is to save the excel file after changes, go back into Access, re-export to XML, then go back into excel and refresh the data.
My questions, is there any way to automate this process to the point that I can change excel, save, then hit refresh on my excel tab with the XML import to auto-update?
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Jan 23, 2006
Hi
I wonder if someone could give me some advice.
I can create simple databases with Access but I've recently identified the need to create something a little more complex. My entire relational database revolves around a central table of contacts.
I have a list of contacts in MS Outlook (searchable by name, phone number, etc.), which should be the same. I want to avoid the risk of data redundancy so I was wondering if it is possible to link Outlook and Access databases in some way, so that, for example, if I was to add a contact in Outlook, it would update my database automatically and vice versa.
I'm sure this is far from simple but I'd love to hear any suggestions you may have.
Many thanks in advance
Gavin
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Sep 20, 2006
Okay, I've heard that this isn't possible, and searching the forums for AutoText didn't yield any results for me, so I thought I would ask here.
Is there any way to link the AutoText in word to the entries in the database? I am thinking along the lines of exporting database entries to a template in the AutoText format.
Obviously a similar effect would be to use a mail merge and insert the relevant data in from the database, but I'm proposing that Word should somehow lookup the information as it does with the AutoText, which seems a more elegant solution. However, I'm not up to the job of figuring it out myself.
Anybody like to show me how very clever they are? :o
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Nov 17, 2006
Hello All,
I'll try to summarize the situation as best as I can.
I have an Access 2003 FE linking to an SQL 2000 BE using a DSN-Less Connection String. Both are running on my local machine for development.
I created a LinkTables method (see below), so I can select different Connection Strings for use in different locations (ie. onsite at client, at my office for development). I have no problems getting it to work on my local machine. I even took it to another office where SQL was running on a server, and the Access FE was on a workstation. The LinkMethod worked perfect.
Onsite at the client different things happen. It links fine while on ther server.
However, when I try it on a workstation, it doesn't link correctly. It says everything linked successfully, but when I try opening a table I get the error:
Connection faled :
SQLstate : '28000'
SQL Server Error : 18452
[Microsoft][ODBC SQL Server Driver][SQL Server] Login failed for user '(NULL)'.
Reason 'Not assoccated with a trusted SQL Server Connection'
Then it opens a Login box asking for a login. If I enter the correct Username and Password, all the tables open. Its almost as if the UID and PWD in the Connect String are being ignored.
Any idea's what the problem is?
Thanks.
Public Sub LinkTables(gLocation As String)
Dim DBPath As String
Dim td As TableDef
Dim p, i As Integer
Dim s, c, e As String
On Error GoTo Error
DBPath = Left(CurrentDb.Name, InStrRev(CurrentDb.Name, ""))
On Error Resume Next
If gLocation = "" Then Exit Sub
c = DLookup("ConnStr", "Settings", "ID = '" & gLocation & "'")
If c = "" Then Exit Sub
On Error GoTo Error
' For Testing
c = "ODBC;DRIVER=SQL Server;UID=audituser;PWD=audituser;SERVER=CORPMAT; DATABASE=AuditTest"
i = 0
For Each td In CurrentDb.TableDefs
s = td.Connect
If Left(s, 4) = "ODBC" Then ' Check for SQL Link
td.Connect = c
td.RefreshLink
i = i + 1
End If
Next
Set td = Nothing
If e <> "" Then
MsgBox "Error Linking Tables:" & cr & e, vbExclamation
Else
MsgBox CStr(i) & " Tables Linked Successfully. Please re-open the database."
Quit
End If
leave:
Exit Sub
Error:
MsgBox "Error Linking Table! " & td.Name & cr & " Error: " & Error$, vbCritical
Resume leave
End Sub
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Feb 7, 2008
A very good morning to you all!
Does anyone know if this is at all possible. When I wish to process a payment for a customer within my database, rather than visit paypal and entering payment information, is there a way by way of API or similar that I can automatically go to the site and have the payment amount entered for me using data from a form within my database?
It may be too much of an ask but I thought I would at least ask the question..
Thanks
Gareth
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Sep 19, 2005
Hello
When linking in a table under Access 97, any long integer fields are being converted to TEXT format. This I understand is due to the version of the Access database engine.
It does not happen in Access 2000.
Anyone have any idea's of how I can force access 97 to use the jet 4 engine installed already ?
( i have abused the registry - and it didnt like it at all )
tried service packs etc - not joy so far.
Anyone have any idea's ?
thanks in advance
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Feb 16, 2006
i have a form and was wondering if it was possible to take some of the fields and drop them into a template word document from inside access. so as to create a button that when clicked opens up the template and transferes the wanted form data.
any idears how to automate this process would be greatly appreciated
thanks in advance john
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Jun 8, 2007
I have converted my MS Access database tables to MySQL Server tables. I am trying to use the MS Access front end to cooperate with the MySQL Backend database. I have created a system DSN, without problems.
My issue is when I Open MS Access --> Open File --> Files of Type: ODBC Databases, nothing happens. It does not give me the option to connect to the MySQL database I just created. I also tried to import data by linking tables (again, choosing the ODBC databases option), and it does the same thing. Does anyone know what I may be doing wrong?
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Aug 15, 2007
Hi,
Any help on this matter would be greatly appreciated as it is a problem that we have been living with for a long time.
Heres the problem....
I have an Access database that stores our customers details, aswell as the details of the products that they are ordering from us.
We process all of our payments over the telephone, and use a Payment Service Provider called Protx to process their card details. The process is quite straight forward, we simply log on to a secure website, then copy and paste their name, address, post code, and credit card details into the web form. Our database and the webform have exactly the same fields.
However it is quite a time consuming process, having to keep switching between our browser and database windows for 5 different fields, and when it's done 50 times a day it adds up to alot of time spent.
Does anyone know if there is a way of cutting down this process, for example being able to copy and paste all of the fields in one go from our database form, into the webform? Or possibly know of a programme that can allow me to do this?
I have spoken with friends who have told me that it may be possible to use our access database as an internet browser, would enabling this allow the problem to be fixed somehow?
Any help on this matter would be greatly appreciated.
Kind Regards
Dean Rowe
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Oct 29, 2006
My situation is as follow
I have an Access datebase, where main tables are built and saved.
Also, I have 2 Access modules, which access informations in main tables in an Access datebase (I used Linking to table) and process information in query.
Questions: Linking to tables in another datebases will make perfomance of the module worse ? If the answer is Yes, then in which scale ?
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Oct 16, 2007
Hi,
I have two databases in Access.
One of the database acts as backend i.e it has only tables including some Linked Tables(which are linked to some third database)
Other database is an executable in which all the tables are linked to the bakend database.
I am not able to link to the linked tables in the backed database. Is there a way of doing that?
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Sep 9, 2004
Hello all-
I'm formatting an Access table and need help linking 1 field to another. I need to specify that Field B will state "N/A" if and only if (back to good old geometry) Field A states "Yes." I've tried using the ValidationRule and Default Value functions but they don't let me refer back to Field A. Any thoughts would be hugely helpful.
Thanks much.
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