Linking Forms To Databases
Feb 17, 2006
Extreme novice small business trying to use Access, need some help.
I want to setup a simple payroll system in Access - we have a database of 13 employees already in Access as well as a form we created with fields to enter hours and calculate total due. This may end up being very easy or very hard, but I'd like to know how to, first, set up the form so that it performs the calculations (hourly rate x hours) and then enter this information into another database that will keep track of the weekly payroll...is this far more complicated than I think? Any help/suggestions/points in the right direction are much appreciated.
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Dec 15, 2005
I have a Form that refers to two Reports, both of which refer to two query's one for each. the whole lot(1 Form, 2 Reports, 2 Querys) is in one mdb file and the actual database is another mdb file. How do I get my objects to get their data from the main Data Base File? the 5 objects are acting as a small report making application.
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Jan 11, 2006
:confused: Does anyone know if there is any way to link to seperate databases so that any information entered in one will update the same information in the other and visevirsa?
Thanks
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Jun 28, 2006
Hey all!
Okay, so here's a real puzzle, so put on yur thinking caps!
I have two large databases that are twins of eachother, with only a minor difference in a small corner of one table. Even the forms are exactly the same.
I want to split each one from thier tables, so I have databases strictly for [tables], and strictly [forms, queries and reports]...
Then I would like to get rid of one of the copy cat [forms, queries and reports] db's leaving a single [f,q and rpts] db with the ability of ANY user (not a semi-skilled db dev such as me) to have the option at opening, which db to link to for the tables (without going into the tool bar, since it is not visible to them).
Is there an EASY way for a "non-dev" user to choose which [tables db] on an opening form/switchboard?
Live long....prosper.
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Jul 25, 2013
I have two databases that are used by different teams. There is reluctance for both teams to use the same data base because they are used for different purposes etc.
However, there is quite a bit of information that crosses over. Basically, when an order is logged it goes to Database A (DBA) then they import the customer information such as name, address etc. Then the order is passed to team B who deal with the order, who use Database B (DBB). Currently Team B have to import all of this information again into DBB.
What I want to do is link the two databases so that once something has been added to DBA it becomes available from a drop down list on DBB and team B can then import all of the other necessary information they need.
What would be the best way of linking these up? i thought about trying to create a button in DBB so that when it is selected it asks for an order number which would then search DBA for that number and provide a new record in DBB with the first few fields already completed.
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Oct 14, 2014
We have a case where there is an append query in one database that is is updating another database table. We have moved all the tables to MS-SQL (2008) using the SSMA tool. We were wondering if it would be possible to create a new linked table in the DB where the append query is. Of course we cannot use the SSMA tool again since the table already exists on the MS-SQL server.
Normally when I try to make linked tables from Access, it wants to create a ODBC connection which we are not using.
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Aug 22, 2012
I currently have two Access Databases (one with the raw 'data' and the other with the queries and reports that turn it into 'information' - the data database links into the other).
For contingency purposes, I now want to move both Databases onto sharepoint in case I have a system failure on my laptop (I don't have a server I can put these on). When I upload these onto Sharepoint the second database still seems to link to the file on my computer..
Is there a way I can get a Database to link into another database that's held on sharepoint?
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Sep 26, 2014
there are many threads about Table Linking but i coud not find one that answers my specific questions.
1. Can i either prevent database from linking to my tables? (or give permissins )
2. If not, can i make the table read only when linking?
3. Is there a way to confirm what databases are linked to my tables?
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Nov 21, 2006
I am working on a database that will be an addition to an existing one on the company server. However, to make the overall layout not so complex and allow room for other additions in the future, I'd like to keep the databases separate. This will also ensure more efficiency, integrity and troubleshooting overall.
I have the original database with the name of "Cell MFG Screen" that contains a switchboard. I am now creating a db to keep track of manufacturing waste (which will also be on the same server when completed). That switchboard is called "Cell Waste Weight". Again, I want to keep these db's separated from one another as well being able to add future dbs. Now, what my plan is to make up a one db that consists of only a switchboard that will be used as the main switchboard to be able to navigate to other dbs that are located on the server.
Does anyone know how this is done?
Thank you in advance for your help,
~Kilch
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Nov 7, 2013
I am using an Access 2007 front end linked to an Access 2007 back end. I have a Report that the user operates by selecting the information he/she wants to see on a pop-up form and clicking a button. The Report works perfectly unless another form, called Shows Form, in the database is opened. When Shows Form is open the Report/button on the pop up form generates Error 3048: Cannot Open Any More Databases. Also when Shows Form in open, the Query that the Report calls on also won't run. The Query gives gives the same error - Cannot Open Any More Databases.
I have been through my code with a fine tooth comb to make sure all DAO.Recordsets and DAO.Databases are closed after they are used. The troublemaker Shows Form is quite complex and has many sub-forms (11), on a tab control (9 tabs). The Shows Form is the work horse of the database and the User needs to have this form open all of the time. It is inconvenient to have to close the Shows Form in order to use the Report. I am suspecting, through my internet reading, that the multiple sub-forms in the Show Form are using up resources and causing Error 3048.
I thought maybe I could look at coding the sub-forms to open only when needed - when the user clicks on the tab containing the sub-form. Would that conserve resources?
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Mar 31, 2015
When I import a form with the Navigation control on it The following attributes of the navigation buttons are changed to #FFFFFF:
Hover Color, Pressed Color, Hover Fore Color, Pressed Fore Color
I was hoping to be able to automate the updating of customers databases by sending them a database which would export the required objects rather than the whole front end database. I can think a way around this by including code in the form so that it changes the attributes to the desired values, which are:
Accent 1, Accent 1, Background 1 and Background 1. But I would rather not have to do that.
It is interesting to note that the Border Color attribute is not changed on importing.
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May 27, 2013
I am a girl guide leader trying to make a faster way to keep track of my unit's completed badge and program work. I have made tables for every area I need (I started with one table but it was too large to change into a form).
In total I have:
- Basic Member table (main information like their name and how many years they have been in, whether they are still in the unit, etc)
- Program area tables
- Interest badge tables
What I want to do is be able to "add/edit" members from the main form, then go to all the sub forms for their program and badge work -- problem is, how to link them!
I am using Access 2007-2010.
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Nov 21, 2007
Please please please help me!!
Firstly to set the scene i am trying to create a training DB.
I have a form with one textbox in it which is for the course title. I then have a continuous subform with all the peoples details in it and whether they are trained or not.
There are nearly 40 courses and 33 people.
The problem i have got is that i want the list of people to stay constant in each course but this the gives the problem of the 'Course Completed' checkbox. BECAUSE if i link the subform to the mainform and a new person starts you have to go through every course and add them and if i dont link the forms the 'Course Completed' checkbox stays the same!
Is there anyway to have it so that the list of people in the subform stays constant even when one is added to the table but the checkbox gets updated?
I have tried this many different ways like adding the checkbox as a subform etc etc but with no luck!
If you can think of a better way i am VERY open to ideas - Thanks in advance!!
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Dec 18, 2005
The titles a bit vague but im doing a library database and i have done everything except from the main part of a library which is taking a book out. So what i need to do is choose a specific member, then click a button that allows me to choose a book for that member, and then click another button that puts the members details and book detail into the loan table, so i can then issue the loan.
another thing i need to do is when a book is taken out, the 'available_in_library' check box needs to be unticked.
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Mar 31, 2006
I have 2 tables Respondent & question, for a survey. THe relationship is one to many. I'm having users login on Form Login. After login the actual survey form opens and I hide the login form.
Problem is only the login information is writing to the table. I need the RespondentID to store a value in TblSurveyID.
Both forms are based on a query. I placed this on the form survey Before Update Event.
Me.ResponentID = Me.TblQuestion.ID, but I get an error message.
Any idea how to fix other than scrapping a form and using a subform(s)?
Help would be greatly appreciated.
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Jul 13, 2006
I have the following tables: tblSales, tblCustomers, tblEmployees, tblInstall, tblCreditCheck.
There are 6 products in 2 categories: Sky: Sky A, Sky B, Sky C and Phones: 3G - A, 3G - B (these are related by tblProducts to tblSales)
tblSales has lngCustomerID and lngEmployeeID. I want to be able to input data into both tblSales and tblCustomers and tblInstall or tblCreditCheck at the same time.
tblInstall is only used for Sky deals and tblCreditCheck is only used for phone deals, and the data needs to be entered there at the same time as into tblSales.
However the biggest problem is creating an entry in tblSale and tblCustomers at the same time... so I want to link from frmCustomer (Having created a customer entry) to frmSkySale or frmPhoneSale where it will automatically input lngCustomerID # (The one that I have just created) into the lng_CustomerID field. Hence I would be putting the data into the frmSkySale which would correspong to a particular customer.
Regards.
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Aug 31, 2006
I am currently making a database where I need to make fields in various forms link to each other and create a final summary report which contains all the info found in the previous forms. Any ideas?
Thanx :confused:
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Nov 28, 2006
I have a button opening a create item button on a form. This open and creates new record on a input item form. This form is also on the 1st form within a subform (dataview).
1st Problem I am having is that the 2nd form for inputing items into the DB doesn't show the current customer the items would be assigned to as it does with the 1st form.
How do I get the button to open the form and have the correct customer in the data without having to enter it?
2nd Problem is how do i grey out a box so it shows the autonumbers and does not let you edit the field?
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Dec 4, 2006
Hi, I have a question.I have a form with details of a people on (Such as forename, surname and the such like)I also have a button to open another form (which pops up on top of the original form). On this form is other details (Such as Medical Details)No matter what record im viewing on the original form the details on the medical form, when opened, doesn't change corresponding to what record is being viewed on the original form and only shows the first record all the time.My question is this:Is there a way so when the button is clicked to open the medical form, the data shown on that form is for the person/record being viewed on the original form.Thanks
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Sep 27, 2004
In the past I have used basic access. I have now been set a task to create a database and there are a few things I cant quite figure out.
1. Is there a way to link text from one form to text on another form, for example if MR.A was doing a course called 'abc' could i click on abc under his details and have it open a page on a different form that shows abc's details
2. in a text box i want to hit enter and be taken to the next line in the box instead of the next field, how do change this? also is there a way to increase the maximum text in one box as there seems to be a limit to the amount i can enter
3. this is the smallest of my problems, however would still be nice if I could fix it. on a text box label when i enter the & character it shows up as _
thank you in advance for your help, it is much appriciated
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Oct 21, 2005
Hi All, I am having a problem with linking my forms, with linking data.
I have: Main, Landscape, A,B,C,D, Q,X,Y,Z (Forms). On Main there are command buttons for Landscape, Q,X,Y,Z I have linked Q,X,Y,Z by the Code field on Main and the Code field on Q,X,Y,Z. The Landscape button will open Landscape with A,B,C,D (forms) Which all need to linked by Code there Code is ID. This is what is not working, the Code and ID is not matching up to these forms. Any Idea. *NOTE each form has a button called the same as the form, that is how the form appears. I have used SQL's for the Q,X,Y,Z forms. but that is not working for the A,B,C,D, forms. HELP!!!! :confused: Thanks
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Dec 20, 2004
Hi
Hopefully someone can help me here. been struggling with this for a while.
Here's the brief!!
I have a access 2000Db, In it are are 2 tables, Tbl_Main & Tbl_Customer. and two forms frm_main & frm_customers based on the tables.
I have created a form called Form_main On this i have created a button which opens the form, Frm_Customers.
I want to link each record in fom main with form customers, basically so when i click on the button in form main it opens the correct corresponding record in frm_customers
Unfortunately when i scroll through the frm_main and select the customers button the customers details dont follow with each record. it only shows last record. Each record in the main form should follow with record from Customers table
I have created a relationship 1 to 1 so the data would follow each record but no avail.
where am I going wrong - If i can avoid code then that be fantastic as it confuses me! :)
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Apr 29, 2005
I currently have on form with many subforms on it. The main form is linked to the subforms using a field "LocID". Since not all subforms need to be used, what I want to do is to add buttons to pop up a form if the user wants to add data. (This will not make the main form so large and ugly)
I seem to be able to code the button to open the proper form, and can add data, but the link field (LodID) is not carrying over to the form just opened. This form will only be for adding new data.
How can I get the LocID from the main form and into the new form that opens?
Also, is there a way to keep the main form maximized while opening the new form? Both forms go into 'restore' when I click on the button?
Thanks
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Jun 20, 2005
I have 3 forms bound to 3 tables . I am having trouble linking them. The first first form is a client info form which records info on a new client. I have a clientid autonumber as PK. The second is a CaseInfo form with the clientid and a CaseID as a combined PK. The third is a case details form which has an autonumber field but the clientid and CaseID are a combined PK.
I have the caseinfo table linked to the client table in a 1 to many relationship and the case details table linked to the case info table in a 1 to many. When a new client comes in We should be able to fill in the new client info, open a linked case info form and fill that in and then open a linked details form and fill that in. I can't seem to get my forms to do this with my test data. What am I doing wrong?
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Sep 16, 2005
I have two forms, a main form frmProperty and a secondary form "Training Details" you access the training details via a button on the frmProperty form. This is the code for the button.
Private Sub Trainingbtn_Click()
On Error GoTo Err_Trainingbtn_Click
Dim stDocName As String
Dim stLinkCriteria As String
stDocName = "Training Details"
stLinkCriteria = "[Property Code]=" & Me![PropertyCode]
DoCmd.OpenForm stDocName, , , stLinkCriteria
Exit_Trainingbtn_Click:
Exit Sub
Err_Trainingbtn_Click:
MsgBox Err.Description
Resume Exit_Trainingbtn_Click
End Sub
I noticed however that whenever the user enters data no matter what the "PropertCode" of the main form it was assigning it to PropertyCode = 0 :(
So as a temp fix i have inserted the following code into the GotFocus of a text box that is filled in. This code did not help in the Form_Load section...
[Form_Training Details].[Property Code] = Form_Property.[PropertyCode]
This works, but obviously is very messy. Where am i going wrong???
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Nov 30, 2005
Hello,
I am using multiple forms to enter some data. When I enter the data in the second form and go back to the main (first) entry form it always goes back to the first record. Also when I am at a record at the first form and go to the second form it always starts at the first record. Is there a way to make the two forms match the record I am entering. I am entering data into the same table. I needed to use two forms because I could not fit all the information on one form. Thanks
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