List Records In A Table And Then Count Them
Jul 2, 2007
Hello all. I am new here. I am making a database involving some countries. What I would like to know is:
How could I list the records present in a table and then count how often they appear. For example:
http://i11.tinypic.com/4lp849e.png
I may just have to list the records of Top 20 column to see what records appear in the table, but how do I count them? Say, for Peru, it appears in all the columns...
EDIT: I forgot to mention that I would not like to manually type in the records to count them, but rather use the list and for each record in that list, count how many times that record in present in that table.
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Mar 6, 2013
I have created a booking system for a set of resources for schools. Most schools have a membership which entitles them to 2 free sets. I have a booking form with a membership subform (membership table), and a booking details subform (kitloan table).
Once a school is selected on the main form, the membership subform shows the most recent record for that school based on schoolID.I want to display the number of sets they have already had within their membership period (can start at any time of the year, and lasts for 1 year) on the membership subform, so we know how many free ones they have left.
I therefore need to count the number of KitBkID (ID of the booking) in the Kitloan table where SchoolID = the SchoolID displayed on the membership subform, and the DateOut (booking date on kitloan table) is between the DateJoined and DateRenewal displayed on the membership subform (from membership table).
I can do this with a query which works when run and provided with the parameters SchoolID, DateJoined, and DateRenewal.
SELECT Count(Kitloan.KitBkID) AS CountOfKitBkID, Kitloan.SchoolID, Kitloan.DateOut
FROM Kitloan INNER JOIN Membership ON Kitloan.SchoolID = Membership.SCHOOLID
GROUP BY Kitloan.SchoolID, Kitloan.DateOut
HAVING (((Kitloan.SchoolID)=[Me].[SCHOOLID]) AND ((Kitloan.DateOut) Between [Me].[DateJoined] And [Me].[DateRenewal]));
What I can't do is get it to run on the form and take those values from the form.From the searching I've done, I'm thinking a DCount should be the way to go, but I cannot get the criteria right. I created a query (KitloanCountQry) so that criteria could come from both the kitloan and membership tables.
SELECT Kitloan.KitBkID, Kitloan.SchoolID, Membership.DateJoined, Membership.SCHOOLID, Kitloan.DateOut
FROM Kitloan INNER JOIN Membership ON Kitloan.SchoolID = Membership.SCHOOLID;
I have put the DCount as the control source for a textbox on the Membership subform (but have tried it in VBA too):
=DCount("KitBkID","KitloanCountQry")
This works but obviously gives me the total for all bookings.
[code]....
Although I have to admit to getting lost in the syntax. This produces #Error.
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Mar 21, 2005
Good day,
I have a sub-routine created on the form labelled frmenrollcenter and inside this routine I want to count the records in tblec based on the value in "txtextl" textbox. Then I want to display this value in a message on the screen. I was wondering if anyone knows the function that can make this happen.
Thanks
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Oct 23, 2006
Hello,
My database has two tables: MASTER1 and MASTER2. They are used for a list of clients. They contain general info like names, address and SSN.
I use MASTER1 to add new data while MASTER2 (via an append query) to save some data which does not need to be destroyed.
For both tables I have designed a form and each table has the ID as PK and a field SSN.
I would to add a function that while I am in form MASTER1, it could count via a control (txtbox) the number of records with the same SSN of the active form (MASTER1) in table MASTER2.
Any help? Thank you.
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Aug 21, 2006
Friends,
I have a table with many fields and would like to count certain records without having to create queries. I thought there may be some way via vba code or other function.
My table has 5 fields and I would like to create a form on which I will place 5 txtbox controls. Each one will count the number of records according to a specific criteria.
Example.
Field Cities. I need to count how many records are showing LONDON as criteria.
Is there a way I can do this? I have tried via Dlookup but it's slow and do not know how to place the criteria function to:
=DCount("[field]","table")
THanks for your help.
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Oct 21, 2013
How can i count records in a table like countif function in excel
ex.
records Count
Row 1 A 1
Row 2 A 2
Row 3 A 3
Row 4 B 1
Row 5 B 2
Row 6 A 4
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Feb 25, 2005
I need to use an update query to count the number of selected records and then place this number in another table using an update query. The table has a field with a 1 in that field for all records to do the counting. I know I can use forms and subforms, but the data needed is too massive to be practical. Thanks Abe
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May 3, 2013
I'm trying to do a query to count corresponding records in another table. It works except for returning zeros. I've tried using NZ and switching the type of join, but to no avail.
Here's what I have:
Query A has 3 columns (FU kids)
AlphaID
DtcCtr (a Location Code)
DlsDtc (a Date of change)
Table A has many columns, but I'm only using a few. (dbo_MNCPSTNote)
AlphaID
DtcCtr (the same Location Code)
ServDate (the date I'm trying to count)
Here's what I have:
SELECT [FU kids].AlphaID, [FU kids].DtcCtr, Count(dbo_MNCPSTNote.ServDate) AS CountOfServDate
FROM dbo_MNCPSTNote RIGHT JOIN [FU kids] ON dbo_MNCPSTNote.AlphaID = [FU kids].AlphaID
WHERE (((dbo_MNCPSTNote.Center)=[FU kids]![DtcCtr])) OR (((dbo_MNCPSTNote.ServDate)>[FU kids]![DlsDtc]))
GROUP BY [FU kids].AlphaID, [FU kids].DtcCtr;
I want to know the count, including zero, of the number of records based on ServDate for each AlphaID in Query A.
I didn't create the tables and have no control over how they are designed/organized.
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Sep 24, 2014
I have a table which specifies the delivery date
I have a from that allows you to choose a year and a month.
I have an unbound textbox which I wan to display the count
I want to be able to count all the records from a table with the year and month specified in the comboboxes and display this in the texbox.
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Oct 17, 2013
i want to count records in progressive access table .in simutanasly column like excel "countif" function if Attached File
Column A Column B
A Count (A) =1
A Count(A)= 2
A Count (A)=3
B Count (B) =1
B Count (B) =2
A Count (A)= 4
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Apr 9, 2014
the project I have comprises four seperate databases all linked but kept apart for logic and data reasons. I must have rapidly approaching 300k records across all of them. As a result I am trying to extract on a regular basis (monthly) the dimensions of each database. Specifically, I want to be able to produce for each database;The number of tables (I have two types data and reference, it would be nice to be able to split the result).The number of fields per table.The number of records per tableI am not really interested at this point about other database objects, such as queries or reports.
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Apr 13, 2006
I have a table tblBookings.
In this table it has a bookingID, CustomerID and some other none relevant details.
The CustomerID comes from table tblCustomer. i.e a customerID must exist in the customer table to be allowed in the bookings table tblBookings
A customer can exist in tblCustomer without existing in the booking table.
I am trying to write a query that will list each and every customer ID in the tblCustomer and count the number of bookings that that customer has (even if it is zero).
I have a query that will count the bookings if they exist in the booking table and display the number of times that a customer appears in the bookings table.
SELECT tblBookings.CustomerID, Count(tblBookings.CustomerID) AS NoOfBookings
FROM tblBookings
GROUP BY tblBookings.CustomerID;
How do I create a query that will do this but list all customers even if they don't exist in the bookings table (but obviously occur in the customers table)
I am trying to create a similar query where all bookings per hotel are listed even if no bookings are made for that hotel. I am guessing the answer is the same as above.
The Ritz. Bookings 0
The Hilton. Bookings 3
The Carlton. Bookings 0
The Lowry. Bookings 2
For every hotel.
That kind of thing.
If you need more information please shout.
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Sep 15, 2013
Is there a way in which someone can select a table from a drop down list and then search that table for a record then move that record to another table.
For example.
User selects 'Mikey's_table' searchs for a record then move this selected record to 'Mandy's_table'
(all the tables have the same structure etc. identical apart from the name of the table and records within)
I have the list of tables that all the records will be on and the users will know which table the record is in, i basically need to know if there is an ability to search for a record over multiple tables then edit that record and move it to another Table.
I have tried to use a Union Query which works when searching but i cannot edit or move the record ...
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Oct 13, 2011
In my table, a column contains different fac# like fac-0086, fac-6200, and fac-0049 (they can be duplicated). These fac# can be categorized into 4 groups. Each week I need to load a list of records from spreadsheets into my cumulative table. The original spreadsheets have fac# but no group code. If I want to group the records by their fac#, how should I deal with it?
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Nov 24, 2014
I have database with an userform called AssignWP, combobox called WPDevBy, listbox called List352 (Multi select) and table called Justified.I am trying to update one field WPDevelopedBy of the table as combobox value based on list box multi selected records.
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Feb 12, 2007
I am trying to write a fairly complicated SQL statement in Microsoft Access and I don’t quite know how to do it.
The Basic Challenge: I need to query for individuals who have received 4 or fewer employee evaluations within a given time period. This works just fine as long they have as they have at least one evaluation, but fails if they don’t have any (the vast majority of the group). Does anyone know of any way to get it to include the results for individuals who have zero?
Here is the code I’ve put together so far:
SELECT [CSU Staff].ID, [Last Name] & ', ' & [First Name] AS FullName, [CSU Staff].[Currently Employed], Count([EvalID]) AS [Evaluation Count]
FROM [CSU Staff] LEFT JOIN [Surgical Employee Evaluations] ON [CSU Staff].ID = [Surgical Employee Evaluations].[Peer Evaluated]
WHERE ((([Surgical Employee Evaluations].Date)>#12/29/2006#))
GROUP BY [CSU Staff].ID, [Last Name] & ', ' & [First Name], [CSU Staff].[Currently Employed]
HAVING ((([CSU Staff].[Currently Employed])=Yes))
ORDER BY [Last Name] & ', ' & [First Name];
I thought I may have had better luck writing a Subquery statement, but this is proving beyond my rather meager abilities. Also, I will eventually need to make this date dependant, but I have already written some Visual Basic which will automatically construct the date ranges. I just need to get Acess to Include Individuals who do not have any evaluations.
Any advice or ideas would be greatly appreciated.
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Apr 23, 2013
I'm looking to move an excel sheet to access because the row counts are too much.The main thing it does is compare the supplied data against a list I hold in the sheet.There are not duplicate records, however..Some data is a direct lookup for a full match, but much of it is a count to see how many records contain a certain string.
I have 500 keywords which have a countif function in using wildcards.I need to create a query/report which will return a list of records from the original list which contains each keyword featured and how many times it features.I was going to do it in PHPmysql but the time it took to parse a million records for every keyword made it pointless.
eg:
keywords:
look
billy
magic
list:
"have a look and see"
"spanish dave"
"who is billy brag"
"looky looky I go hooky"
"who's the man from argentina"
"could it be magic now"
my spreadsheet would return a 1 next to ""billy" and "magic" and would put a 2 next to "look".
the sheet has the keyword in each row and next to the column:
=COUNTIF(list,CONCATENATE("*@",B13))
where "list" is the external data.
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Sep 22, 2013
I have the listbox named "payment_date", which shows recordset specified by following code:
Code:
Private sub Form_Current()
Dim que As String
que = "SELECT [date] FROM payments WHERE id Like '" & Me!myid & "*' ORDER BY [date] desc;"
Me.payment_date.RowSource = que
End Sub
I need my listbox to show recordset with record count like this:
3.date
2.date
1.date
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Mar 15, 2014
Am I right in thinking that the a listbox.itemcount increases by 1 if you include headers.
ie - the headers are counted as a row?
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Oct 7, 2013
In one table, I have a few fields. One of the field is "ItemSequence" and another one is "TotalPcs"."ItemSequence" is where user key in the sequence number for one or more item. 5 example for possible content of "ItemSequence" is as following :
1) 7
2) 4,6,9
3) 5-9
4) 3,5,9, 23-25
5) 3-5, 8-10
"TotalPcs" is the total number of items key in to "ItemSequence". For the 5 example above, the related "TotalPcs" should be as following:
1) 1 (1 item, which is item 7 alone)
2) 3 (3 item which is item 4, 6 and 9)
3) 5 (5 item which is item 5, 6, 7, 8 and 9)
4) 6 (6 item which is item 3, 5, 9, 23, 24 and 25 )
5) 6 (6 item, which is item 3, 4, 5, 8, 9 and 10)
For time being, the user have to count manually to get the "TotalPcs". I wonder is there a way to calculate the "TotalPcs" by programming?
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Dec 14, 2006
Hi All a newbie here so any help will be appreciated,
sorry for the long post but trying to give you all the information you might need.
I wrote a basic access database for my Church to aid in a paperwork audit for a charity food drop which we do monthly to give free food to the needy.
But each month it gets harder to find out who was in line first so I thought with all your help we may be able to randomize the names each month in a different order as to avoid confusion and also avoid people waiting in line as they turn up at 5am and we don't start until 9am.
So if this will work in access they can all come for 9am
I don't mind creating a new database and adding the additional information, if that's what it would take.
My Background I have created basic databases from scratch not using wizards, But I don't know much about code or how to implement it so any help in where code goes it would be very much appreciated.
Database details (Microsoft Access 2002 version)
Table Name = details
Field name = ID (auto-generated)
Field name = FirstName (text)
Field name = Surname (text)
If possible it would be nice to keep a record of the randomized lists (in the database somewhere ?) each month in case anyone wants to see it or disputes the lists, where I can just create a report to show the details.
There will be approximately 90 to 125 names.
Thank you in advance for all your help in this matter
Britgent
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Aug 21, 2013
I created a form and created on it a list box which is a query that grabs certain number of fields from different tables. I would like the user to select from this list box of a choice and then store their selection into a table.This list box has three fields, but it needs to store the id rather than the item, the user would see the name of the item but the id of the item would be store into another table, called bid. It store all these three fields when a user selection one of the item from the list.
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Oct 14, 2006
Okay,
The subject is probably confusing but I'll try to explain.
Setup:
Table1
FieldID = Number
FieldName = Text
Table2
FieldID = Number
FieldName = Text
T1_ID = Number
Relationship
Table1.FieldID 1-> * Table2.T1_ID (one to many)
Now, I'm trying to create a 3rd table that has field populated by Table1 and a field populated by Table2 but I want to limit the field populated by table2 by what is selected in the field populated by table1.
Table1:
1st
2nd
3rd
4th
Table2:
1st,January
1st,February
1st,March
2nd,April
2nd,May
2nd,June
3rd,July
3rd,August
3rd,September
4th,October
4th,November
4th,December
Table3:
Table1Field = Number, ComboBox-Source: Table1, BoundColumn=1
Table2Field = Number, ComboBox-Source: Table2, BoundColumn=1
If Table1Field = 1st then
Table2Field Will only allow January, February, or March as selections, since ONLY they are a member of the "1sr" group via the table1 list.
Is this possible, or do i have to do some run-time checking or something?
Thanks
Jaeden "Sifo Dyas" al'Raec Ruiner
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Jan 23, 2007
I have created a query that returns x number of records. How can i count this number (x)?
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Feb 1, 2005
I have a field on my Project form(form is based on a query) which is called Completed (Y/N). It holds values Y and N.
I’m wondering if there is a way to count how many Projects completed and how many didn’t. I’m not sure how to count just Ys and then just Ns.
Any help would be appreciated.
Thank you!
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Nov 9, 2006
HI there
How to set up textbox which will count how many records is already in my table and add one more and display that in my Form????
cheers
Natal:)
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