Looking For Example Of Exporting Query Results To Excel Template

Jan 27, 2008

Hi all,

I'm not very experienced with Access. I'm looking for a very simple sample of how to export Query results to an Excel Template document. Especially to specific cell references. Would anyone have one to share. I'm trying to get my head around the concept first.

I may have to use Access 2000 and later versions to run the database, so do I have to cater for both DAO and ADO?

Thanks in advance for any help
rgs
Ginny

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I am able to use DoCmd.TransferSpreadsheet to export data from Access to Excel, however, I want to be able transfer data into a specific sheet within an Excel template (e.g. Tasking.xls), that will then save under a different name (e.g. Tasking 20140429.xls). The other sheets within the Excel template contain pivots etc. so they will need updating during this process. The Excel template should just close down and remain in its original format.

This process will occur once a week so the dates will have to change accordingly.

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Any definitive way of exporting a query to an Excel file and then saving it as a new file without saving over the original.

I've tried to remove any confidential info from the code below so it's not exactly the same.

Code:
Dim XLApp As Excel.Application
Dim XLSheet As Excel.Worksheet
Dim tmpRS As DAO.Recordset
Dim strFolder as String
strFolder = ("C:Profiles"& [Name] & "")

[Code] ....

The error seems to be with the SQL statement although that may just be the first error that it got to. I read that you can't refer to a Query if it has a criteria and that you have to write the SQL directly into the code.

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I just wanted to know that am I on the right track?

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I have a template csv file which has comes with headers. I now need to export multiple datas from my different tables into the csv file. I thought I would open an instance of excel, open the query as recordset (in VBA) and go through each record and finally use appExcel.saveAs as a CSV file. The approach doesnt look like it will look. I have looked into the DoCmd.Transfer text method but I cant seem to create a export specification because my query requires two parameters (startDate and endDate).

Secondly it is a huge template, over 700 fields and I will only be exporting around 40 fields so there will be huge number of empty fields. If this was a excel file, I would write few queries and write result from one query into the file then skip required columns and then write results from another query but I don't know if its possible with Docmd.write txt.

I am using access 2013 (Office 365 Pro) to perform all of this.

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I created a form with lots of conditional formatting that did pretty much everything I wanted it to do. The only problem is that it takes about 4 full minutes for the form to open.

As an experiment I am reluctantly now trying to display the results in Excel. I have created a template xls sheet and all I want to do is, on the press of a button, copy the results from my query and paste them in to cell a1 of my spreadsheet.

I found the following code online which I am trying to adapt.

Code:
Private Sub update_tracker_Click()
Dim XL As Excel.Application
Dim wbTarget As Workbook
Dim qdfResults As QueryDef
Dim rsResults As Recordset
'Set up refernce to the query to export

[Code] ....

My limited knowledge however results in a couple of errors.

The first error User defined type not defined error appears at the very first line of my code

Code:
Dim XL As Excel.Application

The next error occurs as I am not sure how to reference the query to export. The query is called 2014 Resources and outputs also to a form called 2014 Resources.

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i have an excel spreadsheet in my documents (H:My Documentsbreakdown.xls)

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What I want to do instead is open an existing .XLSM wokrbook delete or update the 7 sheets it creates and replace them with the new query results from access.

I love this code below because it works really well but now I have a new requirement. I have a workbook that has a "dashboard" sheet that looks at the sheets from acccess and summerizes the data. So, I'd like Access to open that "template" excel workbook and delete the old sheets and put in the new ones..The required sheets to keep are called "Metrics", "Validation" and "Mara"

What I was trying to do for the past few hours was another work around which was to have Access run this code, then excel run some code to import the "dashboard" formulas but I can't get it to copy to another workbook because it links to the OLD workbook..Here is the working code that needs modding:

Code:

Option Compare Database
Public Function ExportAdvanced()
Dim strWorksheet As String
Dim strWorkSheetPath As String
Dim appExcel As Excel.Application
Dim sht As Excel.Worksheet
Dim wkb As Excel.Workbook
Dim Rng As Excel.Range
Dim strTable As String
Dim strRange As String
Dim strSaveName As String
Dim strPrompt As String
Dim strTitle As String
Dim strDefault As String

[code]...

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I searched the archive and didn't find quite what I was looking for, so..

I have an Excel 2003 spreadsheet work-in-progress being used as a template (developed by others) to prepare project cost estimates in a complex regulatory environment. We are 'modelling on the fly' for a number of projects until we are comfortable with the estimate model, after which time I intend to incorporate our 'stable' estimate methodology into Access. Meanwhile, I am 'stuck' with the Excel spreadsheet.

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Ideally, the user should be able to define a project in the Access db (or select one already defined) and click a 'make estimate' button, which would generate a new Excel file in a predefined directory (based on the present version of the .xlt file), give it an appropriate filename (based on the Access ProjectID and estimate sequence number for that project if there were others already), open up that workbook in Excel, and then autopopulate some cells based on information showing on the original form in Access!

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I've been searching for a good solution for this and can't find it. Hopefully something like this is possible.

I need to produce a report in excel from my database that needs to include information from 5 different tables. The relationship between two of these tables is a many-to-many relationship connected by a junction table. (I hope that is the right terminology)

My report needs to be in a certain format and needs to include all fields in the same order for every record.

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Right now I'm getting:
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Nov 7, 2006

I have a form that allows users to specify the information they want to be displayed on a subform. I have used the below code (simpilified for example purposes) to create the SQL string and sent it to the subform for display. I would like to have an export to excel button to export the recordSource to a spredsheet. is this possible?


Me.frmsubClients.Form.RecordSource = "SELECT DISTINCT New_Client_Table.Account_Number" & BuildFilter

Thank you in advance.

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I am exporting queries to Excel using a Form with command buttons. The code for this effort follows:

Private Sub Command8_Click()

Dim reportName As String
Dim theFilePath As String


Select Case Me.Frame1.Value

Case 1
reportName = "qryPriorMnth"
Case 2
reportName = "qryNewRequests"
Case 3
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End Select

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MsgBox "Done."

End Sub

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Thanks
Alan

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I am using the DoCmd.TransferSpreadsheet statement that successfully exports a query result set into excel. I was wondering is there a way to get this result to populate certain fields of an existing excel spreadsheet that I have created and need the information for. Right now the query just creates a new worksheet in the specified workbook.

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Jan 5, 2006

Hi folks, I need your help.

Did any one get a error message like the one below:

Run-time error ‘3061’:
Too few parameters. Expected 1.

Basically I have a form with a command button and a combo box. The combo box's row source property is set to the following sql:

SELECT DISTINCTROW tblProjts1.intProjectID, tblProjts1.chrProjectName FROM tblProjts1 ORDER BY tblProjts1.chrProjectName;

I have a command button which runs the following procedure (Thanks, credit goes to madrav72):
Private Sub cmdSendToExcel_Click()
Dim db As DAO.Database
Dim rs As DAO.Recordset
Set db = CurrentDb

'Set rs = db.OpenRecordset("qryOne", dbOpenSnapshot)
Set rs = db.OpenRecordset("qryTwo", dbOpenSnapshot)

'Start a new workbook in Excel
Dim oApp As New Excel.Application
Dim oBook As Excel.Workbook
Dim oSheet As Excel.Worksheet

Set oBook = oApp.Workbooks.Add
Set oSheet = oBook.Worksheets(1)

'Add the field names in row 1
Dim i As Integer
Dim iNumCols As Integer
iNumCols = rs.Fields.Count
For i = 1 To iNumCols
oSheet.Cells(1, i).Value = rs.Fields(i - 1).Name
Next

'Add the data starting at cell A2
oSheet.Range("A2").CopyFromRecordset rs

'Format the header row as bold and autofit the columns
With oSheet.Range("a1").Resize(1, iNumCols)
.Font.Bold = True
.EntireColumn.AutoFit
End With

oApp.Visible = True
oApp.UserControl = True

'Close the Database and Recordset
rs.Close
db.Close

End Sub
qryOne:
SELECT tblProjts1.intProjectId, tblProjts1.chrProjectName, tblProjts1.chrBlrPropNum, tblMaxLoad.*
FROM tblProjts1 INNER JOIN tblMaxLoad ON tblProjts1.intProjectId = tblMaxLoad.intProjectId;

qryTwo:
SELECT tblProjts1.intProjectId, tblProjts1.chrProjectName, tblProjts1.chrBlrPropNum, tblMaxLoad.*
FROM tblProjts1 INNER JOIN tblMaxLoad ON tblProjts1.intProjectId=tblMaxLoad.intProjectId
WHERE (((tblMaxLoad.intProjectId)=Forms!frmReprtSelen!cb oProj));

My problem: When I run cmdSendToExcel_Click procedure with “ Set rs = db.OpenRecordset("qryOne", dbOpenSnapshot) “ it loads the excel and export the data to Excel without any problem. The Excel spreadsheet will show the rows as follows:
ProjtIdProjName Column3Column4 Column5, etc
8Bechtel xxxyyy
9WOPS aaabbb
11Spring zzzttt
12AgP mmmnnn

But when I run with Set rs = db.OpenRecordset("qryTwo", dbOpenSnapshot), I get the error
“Run-time error ‘3061’:
Too few parameters. Expected 1.”

I even tested the qryTwo using a separate command button with the following code on the click event:
stDocName = "qryTwo"
DoCmd.OpenQuery stDocName, acNormal, acEdit
and it produces the single row based on the projectId selected on combo box (as shonw below in datasheet view):
ProjtIdProjName Column3Column4 Column5, etc
8Bechtel xxxyyy

Does any one have any clue what this error 3061 is? Please help. I am struggling almost a week to figure this out, NO LUCK.

Thanks for your time and help in advance.

Shan.

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Hi,
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Regards,

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Option Compare Database

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Dim ApXL As Object
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MS Access 2007, Windows 7.

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Code:
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Code:
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