Mail Merge
Jan 17, 2008
Im after a bit of advice really. Im looking at building a mail merge facility, i already have one example where you have to select the letter you want to merge the data to.
The problem i have with this at the moment is i have allot of letters that are all basically very similar and the user might pic the wrong one, each letter is slight different and runs by a contract name.
Is there a way that the user can just select the type of letter they want, then select teh contract and then when they click the mail merge button access will know which letter to open.
Just looking for possible ways or examples.
Thanks
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Jul 20, 2005
When applicable, I have letters in Word already set up to show the cc: information at the bottom. However, Management needs a statement added to the bottom of the letters that ONLY show the cc:
I am having a slight problem trying to figure out how to make this statement show up only on certain letters.
Does anyone have any thoughts that could help me? I'd appreciate it very much.
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Dec 28, 2005
I am totally new to Access and this is my first database.
I have a database for volunteers in which table A is basically a calendar and table B a list of volunteers with their details.
What I want to do is construct a report that will allow me to produce a mail merge letter such that:
1. One volunteer, with his/her information, is selected from table B and inserted into a mail merge letter. (The volunteer selected will change from letter to letter).
2 Certain days are selected from table A and added to the mail merge letter. This information will be the same in all letter.
I have posted a separate thread asking how I can make the selection of days in (2) above so you can assume that I know how to make the selection within table B.
How do I proceed?
If anyone knows a good example of this type of report then i will be extremely grateful.
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Jan 23, 2006
I have a table that has, among others, Address1, Address2 and Address3. If Address2 andor Address3 are empty for a particular record, I get blank lines in the Word doc. How do I prevent these blank lines?
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Apr 12, 2006
Hi, i have set up a mail merge between a query and a word document. My system is a system that processes transactions from an online cd shop. I have made it so that each cd that is bought by each customer is a different transaction in a transaction table, and each transaction is given an order number to group them. How do i get the mail merge to show all the transactions in an order on the invoice in my word doc because at the moment, even if i add two of the title name fields, they both show the same transaction.
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Apr 2, 2007
Anyone have a good online resource for generating a single thank you letter, eg. by way of a mail merge using MS Access 2003 with Word 2003? I know you need to write a form letter first with various fields that conincide with fields in Access. I have done this many times with large mailings but need to know how to write individual letters for thank yous, invites, etc.
Thanks in advance
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Feb 15, 2007
Hi,
I am editing the design of a census, and I would like to be able to mail merge form the query directly to a new document in microsoft word...so you can create the document and then merge to it, is this possible using a macro or VBA? I can't work out how to do it!! The query name is "List of Families" and I want to merge to a blank document, so I can create a different document everytime...as the letters aren't circulars!
Chris
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Oct 20, 2004
I just finished creating an access file. Here are the contents:
TABLE Customers - Includes email, contact name, company name, address, zip, city, etc.
TABLE Materials - Includes company name and material. Each record is listed as a company with a material requested. Companies are listed multiple times, as they are unique records because the materials are different.
I have Company name set up as the primary key, and it sets the relationship between the two tables
I have a Report fully working. The first page is a letter with the customers' mailing info at the top.
The second page is a list of all the materials this company ordered for the 2004 year.
The report pulls from a QUERY that comes from the customers table and the materials table.
This report is hundreds of pages long, as we have multiple customers who order many materials each.
My question is "How do I mail merge this report out to the customer?" I do not want to send each customer the whole 500 page report, but only their specific record that they should receive.
I do not care if I have to merge with Word, Outlook, etc. I just dont want to have to send these out individually.
I hope that makes some sense.
PLEASE HELP!
-Preston
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Jul 20, 2005
When applicable, I have letters in Word already set up to show the cc: information at the bottom. However, Management needs a statement added to the bottom of the letters that ONLY show the cc:
I am having a slight problem trying to figure out how to make this statement show up only on certain letters.
Does anyone have any thoughts that could help me? I'd appreciate it very much.
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Jul 1, 2005
I'd like to set up a mail merge that pulls information from individual records. For example... If I want to do a pre-formated Fax Cover Sheet in Word, and fill the information in with the mail merge.
I don't want this to pull information from all of the records. I want to choose which record to pull the information from. First of all, can this be done? If so, can someone help me out with this? I have no idea where to even begin with this one. I have several mail merge documents set up right now that pull information from queries, but this is something that I'd like to do that is completely different.
Thanks in advance for any help that you can give.
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Aug 31, 2005
What is the advantage of using mail merge?
It has been suggested to me that i use mail merge in the current application that im building. This is mainly because my client needs to send a lot of custom letters that will be different each time one is sent.
From what i know about mail merge you can only display information in a document in a flat format ie u couldnt have customer details at the top and then a table of all the orders/ transactions they have carried out below? is this correct?
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Dec 7, 2005
Hi, could anyone teach me how to do this? Thanks in advance!
Here is the result of a query I have:
PersonEmail ProductAmountCategory
AA@hotmail.comApple10Fruit
AA@hotmail.comOrange20Fruit
AA@hotmail.comPen30Office
BB@hotmail.comApple15Fruit
BB@hotmail.comOrange25Fruit
BB@hotmail.comPen35Office
CC@hotmail.comApple18Fruit
CC@hotmail.comOrange28Fruit
CC@hotmail.comPen38Office
What I need to do is the develop a report, in a format like:
Person:A
Category
FruitAmountOfficeAmount
Apple10Pen30
Orange20
Total30Total30
Do this for A,B,and C and send the individual report in via email to them. To me it looks like a mail merge, but I don't know how to manipulate the data and put it into the layout. My real data has a lot of data, about 100 person, and about 60 product that falls into two categories. Is there anyway easy and fast way to do this? Please help! Thank you very much!
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Sep 13, 2006
The folks here have been a huge help to me as overseer of a database structure.
I wrote earlier about name and address databases I am using. immediately after entereing one new sets of client data, I will need to send to a letter by Word Mail Merge. I want to automate this with a button in the data entry form to be pushed when data entry is done. In other words, rather than having Word pull data from Access, I want Access to push data upon hitting the button, into a Word document If I could automate a printer to this, it would further save me steps to get the ultimate letter out ( two letters, of which one is chosen per client).
I hope first of all that this makes some sense. Then I hope one of you Access gods can help me as my brain is wisted by all this thinking and trying...
Thank you again.
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Feb 22, 2008
I have a database with lots of names and addresses. For the first time I am trying to set up a mail merge to do a mail shot, my problem is that I can get the mail merge wizard to work fine with the underlying address table but if I create a query to do selective mailings then mail merge comes up with nothing. The query does work and produces the required list of addresses but when I run it through the wizard it doesn't seem to be able to see anything. Any suggestions? I assume that it should work with queries..
thanks
Dennis
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Jul 8, 2005
I wonder if there is a way to link two tables or queries to a word doc for mail merge. I have an investigative memo and many findings associated with it. They all in Access for record keeping. Now I want to merge the main memo with all findings into a word document. The trick part is that the memo is also different so I cannot have a uniformed letter pre-defined in word. The content of memo is coming from Access too. I don't know if there is a way to do it or simply have two independent mail merges and combine two words doc in one (how?, hate to copy and paste).
Suggestions are appreciated.
Good day and night.
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Sep 24, 2004
Can some on explain to me what I need to install and how to send a personalized mail merge from Access. I would like to use the names and email addresses from my database to send individual emails to everyone in it. Where do I find the proper add on? Thanks alot. Alex
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Sep 25, 2004
i've searched the whole friggin net and i can't find an answer to this so if anyone knows please advise.
when you use an access database query as your data source in a MS Word mail merge. then, you go to queries. here there are two tabs: Filter and Sort.
here is my problem...why can't i sort??? the filter tab is functional but the sort tab is grayed out and unusable. i just can't figure out why!
thanks in advance!
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Nov 19, 2004
I am using a query for a word mail merge and would like to maintain the formating from Access into Word. Is this possible and if so how. If not, anyone have a clue how to do it in Word... I am importing the date and would like it to be long version (Friday, November 19, 2004) and it's giving me the short version (11/19/04),
Thanks and have a great weekend!
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Feb 20, 2006
I am trying to create a mail merge macro that will automatically run when I open up my main document. I am using the RunApp command in Access to open up the main document. This is the code that runs the mail merge and it works fine when I go into Macros and run it. I just want it to run on its own. I know to get it to run on its own you have to use the AutoExec but I just can't figure it out.
Sub MailMerge()
'
' MailMerge Macro
' Macro recorded 2/20/2006 by melissa
'
With ActiveDocument.MailMerge
.Destination = wdSendToNewDocument
.SuppressBlankLines = True
With .DataSource
.FirstRecord = wdDefaultFirstRecord
.LastRecord = wdDefaultLastRecord
End With
.Execute Pause:=False
End With
End Sub
Any help would be great!
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Aug 22, 2006
Hello Forum!
I heard this was the greatest help forum on the web so I decided to post here asking for help for a cause that seem helpless.
Here is my current predicatament:
I have a table that I would like to send through email to a specific person. I would like to send the email not as an attachment but as a regular email. I know I can create tables in microsoft access but by any chance is there a way to have an Outlook/Access Message Template, which takes the information from the table and sends the information to the specific person?
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Jul 25, 2007
I am wanting to create letters in word to go out to trainees which lists the courses they are booked on. I have successfully created a query which has a parameter under the 'Trainee ID' field, where I put in the trainee ID number and the query pulls out the courses that particular trainee is on. However, when I try to mail merge this into word, it works well BUT...insists on creating a new document/letter for each course the person is booked on.
What I wanted was for it to list the courses below the trainee name but can't for the life of me get it to do this
Anyone got any ideas ? I would appreciate any help with this
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Sep 8, 2014
Any simple working mail merge application with a one to many field filling into the word document. I have no problem with a one to one, but if the subform has 2 or more associated records related to the main form, I cannot pass all the fields. Build a recordset loop or concatenated script so I can learn from it and add it to an existing project.
Example:
main form: CustomerID, Customer, Address
subform: ProductID, Product, Cost, fk_CustomerID
Sample data:
main form: 1, James Smith, 118 Clover Lane
subform entry 1: 4, Small Shipping Boxes, 2.00, 1
subform entry 2: 5, packing tape, 1.75, 1
subform entry 3: 3, Large Shipping Boxes, 3.00, 1
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May 16, 2005
Hi,
If i want to group certain items togther in Mail Merge, how do i do it??? For access 97, i can use sorting and grouping, but how i do it in Mail Merge? anyone can advise me on this?
:confused:
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Jun 11, 2005
I am trying to merge data with MS Word, but am getting problems. I
only seem to be able to merge a single record. Can anyone help pls as this
is quite urgent
Thanks
barnettpaul@gmail.com
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Aug 12, 2005
Hi,
Is there a way to merge only the current record to Word? I was going
to have access create a temp table to merge, but then realised that
would stuff up my autoref numbers (which I need).
I will only be merging one record at a time, and would love to hear any
advice.
I don't know VB so other instructions (or VB for dummy instructions)
would be most useful.
thanks!
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Jul 28, 2006
Hello:
I don't program in Access very often. I am using Access 2003, and have a client that wants me to create a Mail Merge application using queries against some access databases. Is this something that can be done in Access?
Also, they have some reports that they would like for me to build. Can I make the reports dynamic by setting up some sort of form where they can choose the specifics they would like in the report, and then having those variables determine what will be shown in the report? How involved would the creation of that be with say 15 - 20 variables to choose from?
(Thank you)
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