Maintaining Unique CustomerID With Multiple Purchases
Mar 28, 2015
I am trying to make a basic database system to track orders and contacts and the like for my small business. I have created a series of databases that look pretty standard, something like this example:
I want to create a form that I will open and complete every time I process an order. I want to fill out both the customer info and the order details at one time.
Assuming that the "CustomerID" in the "Customers" table is set to Autonumber in order to create a unique ID, how do I keep from creating multiple new "customers" every time I enter a new order regardless of whether or not that customer already has an ID number from a prior order?
It seems that I would need to make some sort of Macro that would say something like, if the "CompanyName" entered is already listed in the 'Customer' table, use the existing CustomerID, if it is not listed in the Customer table create a new CustomerID.
Should I be looking into Macros, and if so should the macro be built into the form or the database?
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Mar 25, 2007
Hello, Im having a bit of a problem. I have created a form with 2 sub forms. The function of the form is to purchase ammunition and/or item. I need to have 2 different sub forms as ammunition and items have their own regulations and rules.
the code I have used works fine if the user only makes one ammunition and item purchase, but as soon as the user inputs 2 items or 2 ammunitions it dosnt remove the items from stock.
here is the code I have used:
Private Sub Command10_Click() // this is on main form used to make the purchase
If [Forms]![purchase].[Form]![item purchase subform]![item number] <> (" ") Then
If [Forms]![purchase].[Form]![ammunition purchase subform]![ammunition number] <> (" ") Then
Dim Counter As Integer
Counter = DCount("*", "Qry check amo")
If Counter <> 0 Then
If [Forms]![purchase].[Form]![item purchase subform]![Purchase Quantity] > [Forms]![purchase].[Form]![item purchase subform]![Stock Quantity] Or [Forms]![purchase].[Form]![ammunition purchase subform]![Purchase Quantity] > [Forms]![purchase].[Form]![ammunition purchase subform]![Stock Quantity] Then
MsgBox "Not enough items in stock"
Else
[Forms]![purchase].[Form]![ammunition purchase subform]![Stock Quantity] = [Forms]![purchase].[Form]![ammunition purchase subform]![Stock Quantity] - [Forms]![purchase].[Form]![ammunition purchase subform]![Purchase Quantity]
[Forms]![purchase].[Form]![item purchase subform]![Stock Quantity] = [Forms]![purchase].[Form]![item purchase subform]![Stock Quantity] - [Forms]![purchase].[Form]![item purchase subform]![Purchase Quantity]
MsgBox "Purchase made"
DoCmd.Close acForm, "purchase", acSaveYes
End If
Else: MsgBox "You are not entitled to buy this ammunition type"
End If
Else
If [Forms]![purchase].[Form]![item purchase subform]![Purchase Quantity] > [Forms]![purchase].[Form]![item purchase subform]![Stock Quantity] Then
MsgBox "Not enough items in stock"
Else
[Forms]![purchase].[Form]![item purchase subform]![Stock Quantity] = [Forms]![purchase].[Form]![item purchase subform]![Stock Quantity] - [Forms]![purchase].[Form]![item purchase subform]![Purchase Quantity]
MsgBox "Item purchase made"
DoCmd.Close acForm, "purchase", acSaveYes
End If
End If
Else
If [Forms]![purchase].[Form]![ammunition purchase subform]![Purchase Quantity] > [Forms]![purchase].[Form]![ammunition purchase subform]![Stock Quantity] Then
MsgBox "Not enough items in stock"
Else
[Forms]![purchase].[Form]![ammunition purchase subform]![Stock Quantity] = [Forms]![purchase].[Form]![ammunition purchase subform]![Stock Quantity] - [Forms]![purchase].[Form]![ammunition purchase subform]![Purchase Quantity]
MsgBox "Purchase made"
DoCmd.Close acForm, "purchase", acSaveYes
End If
End If
End Sub
sorry about the improper lables I have used
hope you can help, thanx
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Ok i have a customer form with a button that opens a job form the customer and job tables are linked with a customerid field.
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Aug 14, 2006
Hi, I'm crating this db:
Two tables, in one there are Items and services, in the other purchases.
1st table: ID - autonumber primary key
Product Name - Text
Quantity - Number
Barcode - Text
2ndt table: ID - autonumber primary key
Product Name - Text
Quantity - Number
Barcode - Text
Client - Text
Puchase Date - Date
How can I enter data to my 2nd table using unique fields (barcode, Product name actually ID in 1st table?) Problem Is Access alows only 1 unique key field in table and that is undertandable. Is there any way out in my situation.
barcode will be entered using barcode scanner it can be only text field but information like product name must fill in automatically, Product name must be drop down box if one wan't to select it manually then barcode should fill in automatically.
Please Attach your DB if you have time to look into this issue.
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Jun 22, 2005
Okay, anyone have an idea what's happening here?
It seems like it -should- work to me but it's not which leaves me to wonder where I'm missing something. :confused:
Any help'd be appreciated. :D
Thanks,
~Chad
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cheers
EQ
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tblProficiency
--------------
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14 2 1 14/05/2014 3
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Oct 20, 2005
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Stats:
Database is running Access2K on all machines; db is on network location, no sharing issues or permission issues have been identified, no other databases in this network location have had this problem. also, we have tried compact-repair and also have tried re-creating the database and neither have proved successful.
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Aug 1, 2014
I have been working on a simple data base for some time now (beginner level) and am still trying to improve it. I would like to do something but before that I would like to have your opinion to know if it is even possible?I have a query QryMainReport:
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Jul 6, 2006
Hello All,
I have an ordering db that utilyzes the typical Form / Subform layout. I
would like to be able to delete a record from the Main form and maintain the
same postion relative to the other records. For example, if I am scrolling
through the records and want to delete record #45, After I delete it I would
like to be able to have record #44 visible to the user.
I am currently using (2) SQL statements to delete the records from the main
Order table and the Order Details table which are linked without Cascade
Delete Related Records being on.
I had set-up a recordset procedure to try and find the bookmark set before
deletion but the only way I can get the sub-form to not show a blank form (no
controls visible for the record just deleted and the #deleted in controls on
the main form) is to requery after the delete, which loses the bookmark. If
i place the ReQuery at the end it displays the records properly, (without the
blank record) but returns the record to the first record. I have tried
turning off any sorting references to OrderBy, etc. but it still returns to
the first record.
I have also tried using "DoCmd.RunCommand acCmdDeleteRecord" but it doesn't delete the record from both tables.
Dim rst As Recordset
Dim strSearchName As String
Me.AllowDeletions = True
Me.sfmOrderDetails.Form.AllowDeletions = True
Set rst = Me.RecordsetClone
strSearchName = Str(Me.sfmOrderDetails.Form.txt_Order_No.Value)
rst.FindFirst "Order_No = " & strSearchName
CurrentDb.Execute "DELETE Order_ID FROM tblOrderDetails WHERE Order_ID = " &
Order_ID,dbFailOnError
CurrentDb.Execute "DELETE Order_ID FROM tblOrders WHERE Order_ID = " &
Order_ID, dbFailOnError
Me.Requery
Me.sfmOrderDetails.Form.Requery
Me.Bookmark = rst.Bookmark
Set rst = Nothing
Thanks!
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Jul 14, 2005
I am just about to start a new DB, but there are a few things I need to sort before i start.
I am working with a quotation system etc which will require the use of unique IDs...
eg 000123 then 000124 etc, this bit is not a problem.
The thing I would like to know how to do is when someone makes an order, I would like the quotation number to be changed slightly to add more detail.
For eg, If the quotation number that is allocated is 00123 and they then order a Conservatory, I would need to have this 00123 become 00123CNS, but this can be in a seperate field, Which I would need anyway.
The question is, How Would I go about this.
I have a table that describrives the product, TBL_PRODUCTS; ID, Product_Type, Product_ABBR
Product_Type = for e.g Conservatory
Product_ABBR = for e.g CNS
I would need the ref number and product abbr combined to create an order number.
[note] There will be a check box to say of ordered ot not, so I assume there will be an If statement somewhere?
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Sep 24, 2005
I've been on other forums with this problem but no one can solve my problem.
I've created a database with 3 tables that are linked:
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- tbl_rates
- tbl_destination
They have the following fields:
tbl_customer
- cust_id
- customer_code
- first_name
- last_name
- company
tbl_rates
- rates_id
- cust_id
- rates_id
- currency
- pre_rate
- cur_rate
- fut_rate
- comment
- eff_from
tbl_destination
- dest_id
- destination
- destination_code
What I've done is created a form based on the tbl_customer table and used tbl_rates as a sub form. tbl_destination is used to populate a combo box that is situated in the sub form.
Each customer has their own rate sheet. Each rate sheet has different destinations and rates. Rates for the same destination are constantly changing. I need to use this spreadsheet to record the history of every change made to the rates of a particular destination. To do this I've just added the same destination with a new rate.
Now, what I want to do is to create a query that will only show the latest entry of a particular entry.
Eg. tbl_rate
Rate_id - Dest_id - currency - pre_rate - cur_rate - comment - eff_from
1 - 1 - £ - 0.01 - 0.03 - increase - 19 Sept 05
2 - 2 - £ - 0.12 - 0.14 - increase - 19 Sept 05
3 - 1 - £ - 0.03 - 0.02 - decrease - 23 Sept 05
I would want the query to show me the following from the above table:
Rate_id - Dest_id - currency - pre_rate - cur_rate - comment - eff_from
2 - 2 - £ - 0.12 - 0.14 - increase - 19 Sept 05
3 - 1 - £ - 0.03 - 0.02 - decrease - 23 Sept 05
Basically, the query should only show the latest entry which involves Dest_id '1' because there were two entries with the same id.
I've been given advice about this issue but none that actually work.
I would be grateful for any help on this matter.
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