Major Duplicate Record Problemo
Mar 6, 2007
Hello Forum,
I have a problem with duplicate records in my query. I know why the duplicate records are occuring and I have spent a ridiculous amount of time trying to fix the problem, but I'm really at a lost and am quite desperate for some help.
Here's some background info that shows the cause of the problem:
I have two tables. In the first table (tblMainData), there are three columns of interest (P1, P2, & P3). The second table (tblGroupList) has two columns (PN & GroupList). A relationship exists such that the data in "PN" is parital-text values of the data in columns "P1", "P2" and "P3".
For example, "P1" in tblMainData may contain "A1235XX". The "A1235" is what's important, so that's one of the values that I have in "PN".
Continuing, I have a user form that uses the "GroupList" field as the RowSource for one of my combo boxes (cboGroup), and this field contains an (ALL) option. So, when a value is selected from cboGroup, I use the following Criteria filter
Like [PN] & "*"
in my query (qryFilterGroup) to look for those partial text fields that match what's in fields P1, P2 and P3. The results are then shown in a subform.
Here-in, I believe, lies the source of the duplicate records. In my userform, if "(ALL)" is selected under the cboGroup combo box, a new record is created for each field P1, P2 and P3 in tblMainData that contains data and that is related to the partial text matching Criteria. A new field is created because each field corresponds to one of the values in the "GroupList" field.
This is really difficult to explain, and I don't really know if I should continue without writing a book. If someone or someone(s) could be so kind, please have a quick look at my attached database as it's obvious to see my problem. Any help is greatly appreciated!!
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Jul 5, 2006
So I have a lot of data that sometimes needs filtering by Date, or Date and Time. Is it possible to have a drop down box to display everything for a specific date, and then another combo box to filter even further for specific time slots.
If so how??
Cheers!! :o)
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Aug 14, 2006
Hi guys,
I know this has been discussed before, but I cannot seem to find any threads regarding this issue.
So, I'm using the tab control on my form, but every time I open my form the view scrolls down and I cannot see the actual tabs. Is there any way to correct this?
Thanks
kruger101
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Oct 3, 2006
I've just made a major mistake....
On messing about with my start up settings i have managed to lock myself out...!!! what a ****!!
how do I / where do I look to reverse these??
Please help
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Aug 14, 2005
Platform: Windows XP - government network
The government recently went through a migration of all networked directories to a central repository -- that was in June. I recently discovered that one of my database users, who happened to be working from home that past month, was not migrated properly.
Problem. The home user was still entering projects into the non-migrated location, while the users at the office, are entering data into the new location. Therefore major information is not showing up.
Need to urgently pull the project data into the current database.
But, I cannot simply import this data because it will wipe out the data I've entered into this table.
Any ideas would be greatly appreciated. Thanks in advance. Barb
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Jun 14, 2006
Hi all,
Yesterday my database crashed. It is the 'DEV' version for my application - so all of the current fixes/changes are in there and I have forgotten to backup!
It crashes when ever I try to enter the VBA editor, or build code. This occurred after a minor problem running some code (I forget which code).
Here is the error signature -
AppName: msaccess.exe AppVer: 11.0.6566.0 AppStamp:42cdb33e
ModName: vbe6.dll ModVer: 6.4.99.72 ModStamp:40b29ba6
fDebug: 0 Offset: 0008baa8
The same occurs when I try to get into the code builder in the repaired version access generates...I have also tried using compact & repair to get in - but still no joy.
Can anyone offer any advice workaround to get this up and running again?
Cheers
Robert
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Aug 28, 2004
I'm trying to write a database for work (accounting firm).
I would like to start out with about 5 tables.
1) Client Information: Would include name, phone, etc and a
field that stated what kind of client (F/S or Tax).
2) F/S Tracking: Would include name and date in, date started,etc.
3) Tax Tracking: Would include name and date in, completed, submitted to gov.
4) Employees: the names of the firms employees.
5) Job Jar: Would include employee name, and which client(s) they should work on.
What I need help with is the data entry form for the Client information.
I would like to have it so I only enter the Client Name once, and only once, and not only
will it update the client name field in the Client Information table, but the corresponding field in
the F/S Tracking table (if the client type in the Client information table = "F/S") and the Tax Tracking
table (if the client type in the Client information table = "tax").
I have tried to use an update query that runs when the Client information form is closed but I think I might be doing it wrong, because I always get the message that 0 (ZERO) records will be updated.
Any help would be appreciated.
Thanks
Mitch Miller
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Sep 30, 2005
Hey guys,
This is my problem!! I have created a Macro, using sendobject to send an email once the database has been opened. The email is to contain a copy of a report which i have specified in the macro.
On opening the database, a box appears with "Microsoft Office Outlook" on the top. The box says:
" A program is trying to automatically send email on your behalf.
Do you want to allow this?
If this is unexpected, it may be a virus and you should choose no."
Then there are three buttons with yes, no or cancel on the bottom.
First question is why is this appearing and is there a way around it, and secondly, when i click on yes, i dont recieve an email and no buttons appear on my switchboard!!!
Any ideas guys??
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Oct 7, 2006
I use MS Access a lot for my work but a few days ago when I opened Access it asked for a username and password. I didn't set anyway passwords so tried to log on using the username: admin and a blank password which didn't work. I have tried every username and password combination that I could have used but nothing seems to work.
Is there anyway for sorting this out so that I can use Access again?
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Apr 8, 2008
Hi there,
I am having huge performance issues with a FE/BE split. As a background, I have the following Table layout.
http://img357.imageshack.us/img357/7374/diagramjv9.th.gif (http://img357.imageshack.us/my.php?image=diagramjv9.gif)
In basic terms, the contract table has basic contract info, resources can be assigned to a contract (via the Assign table) and we feed in exchange rate info also from another table.
Everything is so slow as soon as I put the BE on a share drive. I have done everything I can think of, I have changed to tlookups, I have changed the Auto options as recommended, analyse shows no issues, compacted the DB. It is unusable!
I notice on one form that it takes 1 second to calculate a field. The field basically uses a tSum to find the total cost of a contract (looks up assign to sum up all the attached resources). This seems to slow it down, but it does not explain the huge time it takes to load up.
I am considering that the issue may be down to the share where it is being located has too high latency (it is in another country, and it feels slow browsing through it)
Any other general ideas, or do you need more info?
Thank you.
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Jul 12, 2006
I recently found a need to pass a message on to everyone that opened a certain access database. So in I thought the easiest way of doing this would be to use the startup page & macro on the Northwinds Sample Database that comes with access.
However, I kept getting an error because the ok button was pointing the main switchboard which doesnt exist on my database, so I tried deleting the following to see if it would sort the problem: -
' Closes Startup form.
' Used in OnClick property of OK command button on Startup form.
DoCmd.Close
DoCmd.OpenForm ("Main Switchboard")
Now I think I've made things a whole lot worse. When I opne the database I get that first startup form and of course the button doesnt work and everything else is disabled.
I could really do with some help on this one.
Thanks,
Marc.
P.s. Cracking forum guys, if it weren't for places like this people like me would be in a whole world of ****!!
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Nov 14, 2004
I am so interested to see a solution to this little problem…i think ithis is one of my more complicated questions!!!!
Problem:
Where I work we have a series of machines… named “ C1, H7, H8 etc”
Each line has 3 counters on it,
Impressions – records the number of cartons used on the line
Standard Pack – records the number of filled cartons with product
Output – records the number of cartons that complete the whole line process and are ready to be shipped to the customer.
Sounds straight forward enough….but the process gets a little more complicated.
Some lines are referred to as joint lines… this indicates that the product from each line the output figure is joined together and totalled. So it is not possible to calculate how many each line completed for the output figure. Note… it is only the Output figure that is joint, each line still has it’s own impressions and standard park counters
Grouped lines are given a group code – P8 in this case.
Example…
C1 not joined
H7 and H8 joined.
C1 –
Impressions –1000 Cartons
Standard Pack – 900 Cartons
Output – 800 Cartons
H7 - P8
Impressions –1600 Cartons
Standard Pack – 1500 Cartons
H8 – P8
Impressions –400 Cartons
Standard Pack – 300 Cartons
P8
Output – 1600 Cartons
The output counter is brought in to the database automatically via a linked spreadsheet and a macro, this data is then stored in a table called “DaycodeMachineShiftImpressions” you will see in this table that the grouping is referred to as Machine.
As previously stated we have no real way of working out the amount each line has output individually.. the way it is calculated at the moment, is to take the figure for P8 and split it into 2 equal figures and assign that to each line.
So in this case the figure assigned to each line would be 800, although you will see that this is not possible for H8 line as it only put 400 cartons on the line in the first place.
I now want to implement the following calculation to my DB,
(see Attached Spreadsheet)
the calculations a re stored in cells b12 & b13 in the spreadsheet.
so that the output figure is separated
in proportion to impressions made.
I then need the figure per line to be fed back to the “tblProduction” output field..
in the tblproduction the data for P8 is stored to line level so in this case as H7 and H8, hence why i want to use the calculation to work out the output figure per line...
Can this be done automatically, if so please help me…
Andy
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Nov 14, 2004
I am so interested to see a solution to this little problem…i think ithis is one of my more complicated questions!!!!
Problem:
Where I work we have a series of machines… named “ C1, H7, H8 etc”
Each line has 3 counters on it,
Impressions – records the number of cartons used on the line
Standard Pack – records the number of filled cartons with product
Output – records the number of cartons that complete the whole line process and are ready to be shipped to the customer.
Sounds straight forward enough….but the process gets a little more complicated.
Some lines are referred to as joint lines… this indicates that the product from each line the output figure is joined together and totalled. So it is not possible to calculate how many each line completed for the output figure. Note… it is only the Output figure that is joint, each line still has it’s own impressions and standard park counters
Grouped lines are given a group code – P8 in this case.
Example…
C1 not joined
H7 and H8 joined.
C1 –
Impressions –1000 Cartons
Standard Pack – 900 Cartons
Output – 800 Cartons
H7 - P8
Impressions –1600 Cartons
Standard Pack – 1500 Cartons
H8 – P8
Impressions –400 Cartons
Standard Pack – 300 Cartons
P8
Output – 1600 Cartons
The output counter is brought in to the database automatically via a linked spreadsheet and a macro, this data is then stored in a table called “DaycodeMachineShiftImpressions” you will see in this table that the grouping is referred to as Machine.
As previously stated we have no real way of working out the amount each line has output individually.. the way it is calculated at the moment, is to take the figure for P8 and split it into 2 equal figures and assign that to each line.
So in this case the figure assigned to each line would be 800, although you will see that this is not possible for H8 line as it only put 400 cartons on the line in the first place.
I now want to implement the following calculation to my DB,
(see Attached Spreadsheet)
the calculations a re stored in cells b12 & b13 in the spreadsheet.
so that the output figure is separated
in proportion to impressions made.
I then need the figure per line to be fed back to the “tblProduction” output field..
in the tblproduction the data for P8 is stored to line level so in this case as H7 and H8, hence why i want to use the calculation to work out the output figure per line...
Can this be done automatically, if so please help me…
Andy
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May 1, 2013
I need to know the best way to insert data into the backend without cause major bloating of the backend. I am currently inserting about 20k records at a time using an INSERT INTO statement. The backend went from 83mb to 511mb trying to insert the last 20k records.
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Apr 12, 2005
I have a database with a table that uses a numeric field as a PK. If I use the built in "Duplicate" Command button on a form it creates an exact duplicate of the record, which then Access won't allow because the PK is no longer unique.
Does anyone know of a way that I could make the number be the max number + 1 when I click the "Duplicate" Button?
Thanks
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May 26, 2006
Hi,
I am absolutely puzzeled with a problem we are having with an Ms Access 2000 application, which is the front end to a SQL Server database. We have a database which was working fine for over 6 months. And now all of sudden users are intermittently getting the error messages:
"Error Executing this command"
AND
"You cancelled the previous operation."
I removed the error handling code from the application to get more detailed error messages and we got the following error message:
The expression On Click you entered as the event property setting produced the following error: .
The expression may not result in the name of a macro, the name of a user-defined function, or [Event Procedure].
There may have been an error evaluating the function, event, or macro.
This is only intermittent and when they close the database and open it again it works fine for a little while and then the error occurs again. As you can imagine this is a major inconvenience for users.
I have searched the web and forums and there just seems to be 101 reasons why this could happen. Nothing has changed on our system which might cause this occur so I don't know why this is happening.
Could anybody provide any ideas on how I might go about trouble shooting it. We are thinking of opening a support call with Microsoft but the error messages are so generic that I'm not sure what help they could be.
Any help / ideas or suggestions would be greatly appreciated.
Many Thanks
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Oct 25, 2006
Good Morning
Looking for the user to select a product name from a drop down box (not type in) when running query / report which will return details on only that product rather than all others in the query.
I have got major problems with the custom dialog boxes -- have got a table of product names, a query called current stock ( active products) . I can easily get a standard dialog box by putting [product code] in brackets in the query and this is not a problem. However in getting a custom dialog box I have had lots of problems.
Created a form called form999 which has product name field as a combo box and this has been named master1 . Clicking the form on it's own brings up the dialog box correctly and the drop down box selects the current products which is should do.
However linking it to the query I have put [Forms]![form999]![master1] in the query and it will not link unfortunately and is driving me mad.
Upon running the query it simply brings up the standard dialog box with [Forms]![form999]![master1] as the "enter parameter value. Understand code is required to get the OK and cancel macros working etc but when I click the query it should bring up the custom box which is the first stage and it is not ?? Any assistance would be greatly received.
Are there any sample DBs which have a field or related parameter as a customer dialog box -- have looked for examples without success.
many thanks and regards
Ian Watson Yarm UK
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Mar 11, 2006
Hi All,
I have a recored set and i dont want a duplicate of the record set in the same table.
Say if my table name is businessskills and contains three fields(columns) and their names(Email , B_code, Rating) highlighted in red with data are as below
Email B_code Rating
hugh@hp.com b001 1
hugh@hp.com b002 3
hugh@hp.com b005 2
ston@hp.com b002 3
ston@hp.com b007 3
I have 5 recordsets in my table as shown above and i want to prevent any e duplicates.
Is this possible to implement to with excel vba code or directly in Access Database, either ways is fine with me.
Can any one please help me with this.
Thanks in advance
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Dec 21, 2006
I'm trying to make a simple DB that we can enter our time for working on projects.
So far I have a Form with the employees name and the date in it. Then below that is a subform with the project number, name, client name, and hours.
I want to use this whole "sheet" for one days worth of work for 1 employee. New sheets will be used for each day.
When I try to make a new sheet I get an error that it cant change the table because it would be creating a duplicate entry.
How do I solve this?
Also, should it be difficult to be doing what I'm trying to do?
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Jul 13, 2007
The access table has one primary key StudentID which is indexed with no duplicates. (StudentID consists of schoool ID + an auto increment #)
When a second student is entered with the same name and birthdate into the table but with a different studentid the record cannot be saved as there is a duplicate value. If the birthdate is removed the record can be saved. If another character is entered after the first name with the birthdate the record can be saved.
I have tried adding time to the record, that did not solve it. I tried changing name and birthdate to index yes duplicates okay that did not solve it.
The only relationship is on studentid, I cannot understand why the birthdate is the problem when there is no relationship or primary key on that value.
Has anyone experienced this issue and can explain why access views this as a duplicate record when in fact it is not!
Thanks
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Aug 17, 2005
hi everyone,
i have a form that i'm trying to create a button to duplicate the record. i'm using the control wizard which produces the following code:
Private Sub DuplicateRecord_Click()
On Error GoTo Err_DuplicateRecord_Click
DoCmd.DoMenuItem acFormBar, acEditMenu, 8, , acMenuVer70
DoCmd.DoMenuItem acFormBar, acEditMenu, 2, , acMenuVer70
DoCmd.DoMenuItem acFormBar, acEditMenu, 5, , acMenuVer70
Exit_DuplicateRecord_Click:
Exit Sub
Err_DuplicateRecord_Click:
MsgBox Err.Description
Resume Exit_DuplicateRecord_Click
End Sub
When i try to execute the code via a comand button, i get an error and the duplicate record operation does not occur. one thing i noticed is that i have a lot of lookup fields (i.e. FK's to lookup tables one-to-many relationships) in underlying table being populated by the form. i've created combo boxes on the form to populate the FK's in the underlying table. the error that occurs when trying to use the above code produces a "paste errors" table and in that paste errors table instead of the bound column values from the combo boxes (i.e. PK values from the lookup tables) it shows the display values from the combo boxes. i'm not sure if this has do with anything, but i couldn't figure out why it was doing this.
does anyone have any ideas how i could get this duplicate record procedure to work?
many thanks for any help or suggestions.
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Dec 2, 2005
I have a form (with subform in it) and i fill it with different values. After some time, i need to fill another record (new one), with similar values.Is it possible to make a duplicate of my previous record, and put it in the "new record" so that i won't have to fill all fields again, only change excisting ones to different values.
Thanks
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Mar 13, 2014
On my form I've got an afterupdate event that checks if the information entered already exists and this works absolutely fine. However what I would like is the option to go to the existing record if one is found, but I can't get it to work.
This is my code currently;
Code:
Private Sub Job_No_AfterUpdate()
If DCount("*", "PACKING", "[Job No>]='" & Me.[Job No] & "'") > 0 Then
If MsgBox("Job Number already exists! Go to record?", vbYesNo, "DST PLANNER") = vbYes Then
Dim rs As Object
[Code].....
The check for the Job Number works fine but when I click Yes on the message box, the form stays on the current record instead of moving to the existing record.
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Mar 17, 2013
I am having trouble duplicating a record on a form. It gets tripped up on the phone number field ?????
The phone field has an telephone input mask. The error message is:
"The value you entered isn't appropriate for the input mask '99/99/0000;0_' specified for this field"
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Mar 12, 2007
dear all
i managed to get checking for duplicate record by ONE field ie member_no
code :
If DCount("*", "runner", "member_no = " & Me.member_no) > 1 Then
MsgBox " This member is already exist!" & vbCrLf
Me.c_memberid.SetFocus
Else
DoCmd.CancelEvent
End If
how i want to get checking duplicate record by TWO fields ie member_no and run_no ?
thanks in advance
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Aug 4, 2005
I have a search form passing text from unbound controls to a query. These two fields (AuthorName & Title) of the query are from two different tables (Authors & Papers) set up in a many to many join. The 3 dummy records I am using are as follows:
Record 1
AuthorName: Smith (Author 1)
Title: SmithTitle
Record 2
AuthorName: Smith (Author 1)
AuthorName: Jones (Author 2)
Title:SmithJonesTitle
(i.e. two authors for this record)
Record 3
Author: Jones (Author 2)
Title: JonesTitle
If I stick in 'Jones' into the Author field and 'JonesTitle' in the Title field I correctly get 1 result from the query (record 3). However, oddly, if I put in Smith and SmithTitle I get two records (2 x record 1)!!!!! There aren't two records!!! Similarly if I leave both blank I get all the records and again there is a duplicate of the Smith record (and only this one is duplicated!)
The query criteria are:
[AuthorName] Like [Forms].[Search]![Author] & "*"
[Title] Like [Forms].[Search]![Title] & "*"
Any ideas???
Thanks
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