Mass Import From Excel To Aggregate Data
Jun 16, 2015
I have 300++ Excel files that contain data in the format of column1 = textual identifier, column2 = numerical value. Each file can have up to 1300 rows. The text identifier will be 95% the same in all files with slight variations.
I want to create a database to store the numerical value of each identifier from every excel spreadsheet and average the value.
This should be ~1300 instances, each with 300++ value assigned to it. Then run a report to pull the average value of every instance/identifier.
My (many) questions as follows..
-Is Access a good way to go about this?
-Is there an efficient way to bulk import from excel ( I just saw a script to do this below )?
-How to set up tables/queries/relationships?
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Jan 5, 2015
I was assigned by my manager to design an Access database system that is able to import all data from excel file monthly and creating charts & tables to analysis how each sales people and industry perform.
We originally have a big excel master sheet that has more than 10 sheets. I tried to import the current excel into access, but then i realized that this is not gonna work. because for next month, there will be new data and I can't do the whole import process over and over. Plus, after this system is designed, the users will be someone who has no knowledge in access, so i need to create a user-friendly system for them to use.
My questions is:since the data is always cumulative number, if I imported current excel file into access, when the next month comes, how to update the new data into excel. p.s. EXP. Mike's sale volume is different each month, and with the access system, for that column, it will be a cumulative number, like the total from the month of November to this month. how do i achieve this kind of update/import goal?I tried to link the excel to access, but by doing that, I will not be able to set relationship or change the attributes of any data type in access.
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Nov 5, 2004
I want to import data from access to excel my excel file has columns say
a b c d e f g h i j k
my access table has columns
b d e f g i k
now when i run transferspreadsheet, since some columns are not there in the access table, it gives a error. how can i import this data?
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Jul 24, 2014
I am trying to run a report based off Data I dump into Excel from a Database I use for Property management. Once I have dumped this data I amend it for reporting purposes. The issue I am having is this data constanly gets updated and every time I dump new data it obviously overrides all the changes I had made. How can I set up access to know what data I have already imported, keep it and only add NEW data from excel? To make a little more sense in Excell Colum A is Work Order Number, B is property address, C is Works to be done. I alter the works to be done when first dump it as it requires more info and updating. I need Acess to only import new Work order numbers that are not already there and leave any changes I have made to other colums as the report will continue to evolve.
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Apr 15, 2007
Hi, i am a new comer. i have a table for students' comment for the first semester. however, in the 2nd semester i want to replace them with import data from excel to this table, but on the same student there are 2 rows of records (1 is 1st semester and 1 is 2nd semester).
how can i replace the new data to the old data? or how can i delete all the old data in the exsiting table so that i can import a new excel file?
thx
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Jan 15, 2007
When I try to import from a spreadsheet, Access crashes. No errors, no error log entry. At first I thought it was because my file was password protected, so I tried a new file with no password, but it still crashes Access.:confused:
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Jun 9, 2006
I am importing a table from a website to an excel spreadsheet, cleaning the data a bit, and then importing to Access 2003.
Example record = Name / Age / Location / Contact / Pet / ....... (and so on)
On of the fields I am working with is a Location field with city and state. The format is the same over and over = "City", "State" ( City, ST ). I need to somehow break this data into 2 fields, one for city and one for state. If I can do it while importing that would be fine, or if its easyer to do after its in access thats ok, i just have no idea how.
I am dealing with a few thousand records, so please help me automate this.
Thanks
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Apr 27, 2008
Hello guyz,
With the help of 'Import External Data' wizard, my import did not happen. My datatypes and Col. Headers in excel are matching for what I have in access table. Alternatively, I selected to import the data into new table and all of the data got imported. My question, since I already have some data in table I want data to be imported, how can I do about bringing all the data from new table I created during import to the existing table. Please suggest. Thanks in advance.
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Jul 1, 2015
Table name :TblMain
Field 1 : Bkg_Number (text)
field 2 : Container no (text)
Field 3 : Size (text)
Field 4 : Weight (number)
Table Name : TblBooking
Field 1 : Bkg_NUmber(text)
Field 2 : Customer (text)
field 3 : Vessel (text)
Field 4 : Voyage (text)
field 5 : Ttlcntrs (number)
First feeding data in the Tblbooking and creating a booking number. In the same time enters Total containers (ttlcntrs) for the booking. Then, importing some data to Tblmain by using Excel. Booking number is one of the columns importing. My question is, if number of records in the excel file, exceeds the number of total containers (Ttlcntrs) defined in the Booking table, error msg should be given and stop the import process.
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Jun 1, 2015
User imports data from Excel to a table but i am not sure that the user will import right data into the table.
So in case a error comes due to a record, i want to cancel all the changes/updates done because of that excel file.
i.e if there are 10 records to be imported and error comes while uploading 5th record, then all the 4 records updated earlier should be recalled / reversed / cancelled...
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Nov 18, 2014
I'm trying to automate a repeated data import event. Here's the user process I'm aiming for:
We have a handheld barcode scanner which will be used to enter orders into an excel spreadsheet with the following fields:
PatrolID, UsedDate, ItemsID, NumSignsOut
After scanning in an order, the user will plug the scanner into a computer and download the spreadsheet to a predetermined file location/name.
The user then opens Access and pushes the 'Process Order' button which imports the excel sheet and generates an invoice.
I already have the invoice process working, I'm now trying to get the data import to work. Here's the table structure:
tblSignUsed:
UsedID, PatrolID, UsedDate
tblSignUsedDetail
UsedDetID, UsedID, ItemsID, NumSignsOut
tblSignUsed Joins tblSignUsedDetail ON UsedID = UsedID
tblSignUsedDetail is the line items, tblSignUsed is the orders. Therefore, the import function has to first take the first two columns to generate an order in tblSignUsed and then take the second two columns to generate order details associated with the order which was just created.
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Apr 23, 2013
Recently I am using this code to import the data in a excel sheet into Access table:
Code:
DoCmd.TransferText acImport, , strcTableName, strFullPath, True
But this will import all the data in that worksheet into the Access table.What I want to implement is to import part of the data. For example, the data I need is start from Row30 till the end, thus I don't need the data from Row1 to Row29.
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May 18, 2006
I'm looking for someone to help me with a solution to my problem of importing data into a data table.
What I'd like to do is have a command button on a form. When this button is clicked the records in a table are cleared out. Then I'd like for a browse window to come up to locate an Excel file. The user would select this file and the data would be imported into the data table that was just cleared.
Can this be done without too much trouble?
Thanks, Paul
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Feb 19, 2007
I have an Excel spreadsheet. I need to import it into Access, preform calculations in several queries, create a new table (I will call it Table2), and then export it to a new text file. I have a data type issue though.
I need to do this monthly, using the same spreadsheet with updated data.
My steps are:
-Update the linked Excel spreadsheet. (I will call it Table1)
-Run a query to delete the data in Table2.
-Run an append query to update Table2 with my calculations and data from Table1 ****I need my end result to have specific data types different from the Excel spreadsheet(Table1)****
-Export to a text file.
If I do an update query my data types change because I drop Table2. I need my data types in Table2 to be different from Table1.
With my append query I get a conversion type error. I know why I get this and that makes sense, but I do not know how to solve my problem.
Can someone help me, please?
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Apr 24, 2014
I have a requirement to create a piece of vba that will open all xlsx files in a folder one at a time then import the data in a range (sheet1!A1:G14) into a table named Weekly Input.
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May 2, 2014
I am trying to automatically import student data from excel into an access relational database structure to use the data to report progress in an ongoing manner.I have managed to import an excel sheet with the raw data and I analysed it through the wizard and have produced a clean relational database with the data.
I was wondering, now that I have the access database structure defined, is there a way to now import new data from another excel file (new data with same headers) to the newly created relational database? I was hoping to append to the existing data with only new data from the excel sheet.
I have an excel file with Student names and what units they are enrolled in. I also have fields where results are shown with the date. So the data looks like:
Joe Bloggs Unit1 PP 1-01-2013
Joe Bloggs Unit2 PP 1-01-2013
Joe Bloggs Unit3 PP 1-01-2013
I have attached a picture showing the structure of the relational database that works.
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Feb 5, 2014
when i import data from excel into access 2003.i give nothing means not import data and no error seen like process finished but nothing happend.
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Sep 25, 2014
I wanted to import data in a access table using a form in access. The form should contain a browse button to browse the file and then a command button to start importing.
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May 11, 2015
Is there a way to import data to Excel from Access without retaining the link ?
I have a table and two queries (from that table) that I wish to export to a specific (Templated) Excel file.
I want to send the data to the Excel file then be able to subsequently copy and paste and email the file without any data connections etc.
Alternatively : to export from Access to the templated excel file.
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Mar 27, 2014
I'm trying to design a command button on a Form so the user can import the contents of an Excel spreadsheet to an existing Table in Access with the click of a button. But, i'd like the imported data to overwrite the existing data in the Table and not append to it. I've considered using linked tables but apparently you can't set Primary Keys when you do it this way.
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Apr 12, 2014
I have a workbook which has links to access to import data. I have to have the information in Excel for a couple reasons:
1.) Many of our customers don't have Access.
2.) The customers use a "discount calculator" to apply their own discounts.
They also use it to then apply their own margin mark ups to be able to then use to quote to their customers. So a static report/pdf for them to look at doesn't work.
I've begun to create links from a number of queries in Access, which work fine. My problem is when I go to update the data. I'm not getting the following error coming up:
The database definitely hasn't moved. And I've run the queries in q, and there aren't any problems there. I've looked this error up and I'm seeing that it could mean that I've got some corruption going on.
Before I hit my main q, I should also note: I'm running all of this on a Citrix network. I should also note that it's a consulting gig. Once I'm done, I won't be available to fix major issues like this.
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Mar 17, 2015
I have a table, which contains many fields, around 90. Out of these 90 Fields, around 40 will be imported from an Excel sheet, which has same headers as the 40 field names in my table, in which they have to get copied.
So when I import data, it copies them as new records, instead what I am looking at is, the records in Excel and in Access table has a Unique Key, so when I import data, matching with this unique key, the fields should be overwritten into those records from Excel, instead of adding new records.
E.g:
Say I have 2 records in my access:
ID(auto generated) Fab_name Issue_ID Location Remarks Data_1 Data_2 Data_3
1 Fab1 193 NY Bug OC DC MC
2 Fab2 641 DRS Error AC KC FC
Now when I am importing data from Excel with the following records:
Fab_name Issue_ID Location Remarks
Fab1 193 NY - GRM Solved
Fab2 641 DRS - SGP Forwarded
So when I import the above data into my Access from Excel, based on Issue ID, it should update the values of different fields that are imported from Excel, leaving other fields (data_1, Data_2, Data_3) as it is.
And I need this to be written as a macro, so that user just has to choose the file, which he has to import.
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Apr 25, 2015
I used to import excel data into access successfully, many times but now I have to import excel data into an existing Access table with foreign key fields, which makes me problems.
Its just doesn't work...and Im sure the forien key fields are the prob cause, the other fields are going well ...
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Jan 19, 2007
Hi Everyone,
I am working on a Sales Analysis db, which pulls from:
tSales - Sales Figures (40k records)
tBuildUnit - Bom Build Units (8k records - one per product)
tBom - Bills of Material - All Components (71k records)
tUom - Units of Measure for Products (80k records - 10 per product)
It is quite basic in theory, it looks at a product sold, goes to tBom to get the cost of the raw materials.
I have a query that sums the components by their group, distinguishing between material and labour cost by the component group (cGrp) which is 'WORK' for labour and <>"WORK for materials. I can then sum the cost of the materials for a given product.
Anyway to cut to the issue in hand.
I export from our system (LM4 on btrieve on novell 3.2) into CSVs then manipulate those
And basically i want to have:
Cust______Sale04__Sale05__Sale06__Mat04__Mat05__Ma t06
Genesis 400 350 420 230 190 250
Exodus 0 100 0 0 60 0
Revelation 200 300 140 200
we have 220 customers in this recordset. so i would like just 220 rows.
My data that i export shows every transaction (so i have 40k records)
So i used a aggregate query, grouping by customer account and summing the value, material, and labour fields, however this gives me each customer three times, one per year e.g.:
Cust______Sale04__Sale05__Sale06__Mat04__Mat05__Ma t06
Genesis 400 0 0 230 0 0
Genesis 0 350 0 0 190 0
Genesis 0 0 420 0 0 250
How do i get one what i describe above?
After the query runs i want to export to excel with:
DoCmd.OutputTo acOutputQuery, "qGrouping", acFormatXLS, "d:Output.xls", True
Thanks
Graham
(Carpenter by trade, now in construction acoustics and really shouldn't be doing anything with access!)
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Aug 25, 2012
I would like to know which way is the best way to import excel data from multiple sheets in to multiple tables in access.
For example data from Sheet1 -> Table1, Sheet2->Table2, Sheet3->Table3 etc...
I have tried using this:
Cmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel5, "Table1", "C:Importedfile.xlsx", True, "Sheet1!"
Ironically, data from Sheet2 and Sheet3 seem to be properly imported in to table2 and table3, but some of the data from Sheet1 seems to be missing in Table1 after import.
Any other ways to import the data?
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Oct 21, 2012
how i can export the data from Access to excel using Access VBA for the specified sheet using data linkage with access database. Like we used to do it manually in excel as external data from access.Like we have some codes for linking excel file to database mentioned below;
DoCmd.TransferSpreadsheet acLink, , "region", "F:DB PracticeBook1.xlsx", False, "region"
Can we have something like this to link database table in excel file automatically.So that the excel size won't be that big and also it saves processing time.
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