Max No Of Fields In Form & Report
Aug 16, 2006
sorry if this is a silly question but I'm an access beginner..
I have tried to create a form with about 125 fields using the wizard (fields selected from quieries) once I have selected all fields access goes to the Form view but no fields are displayed. if I go into design view I can see all selected fields. Why can't I see anything in form view?
Is there a limit to the number of fields that can be used in a form?
Also, is there a limit to the number of fields in a report?
if there is a limit.. how can I get around this as I need to show all fields ?
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Dec 13, 2014
How to generate either a form or report able to show me the history of data changes made by users in the fields of Access Objects. I'm more interested in Forms, since the users will use Forms to change data in the db.
Let me give an example:
My db has, for instance, a form named Frm1 and a form named Frm2. Both were built including several fields such as text boxes, combo boxes, etc.
So, if the user Paul first changes the field Color of the record Id 235 in the Frm1 from Green to Yellow, and then, down the road George changes the field Size of the record Id 14 in the Frm2 from Big to Small, I need to know what changes were made, by who, and when changes happened. Also, it is important to know if a record Id is added or excluded.
My final intent is to have a report/form that shows some sort of user activity log which I think could be like this:
Date--------Time----------User-----Form------RecId------Action------Field-----From-----------To
Dec12,14---15:12:35-----Paul-----Frm1--------235------Changed---Color----Green-----------Yellow
Dec18,14---07:05:19-----George--Frm2---------14------Changed---Size-----Big--------------Small
Dec22,14---09:23:59-----Sean----Frm2--------116------Deleted
Dec23,14---11:07:03-----Paul-----Frm2--------321------Added
etc...
By sorting this output by date, form and field it will easy to check/audit for user processing mistakes.
I know enough to build tables, queries, forms and reports, but don't know how to structure such thing. What kind of form event should I setup?
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Jul 24, 2015
I have a report based on a query that I put inside a form. What I want to do is create 4 comboboxes from which users can choose options that will filter the report without leaving the form or opening the report in a separate window. Also, I want to make the filters dependent on each other, meaning if a select option A on combobox 1, the options i will select on combobox 2 will only be based on the earlier filter on combobox 1 ...
So far I'm able to do at least 2 of the comboboxes to filter the report, but they aren't based on which one was used to filter the report first. So if i filter the records by choosing option A on combobox 1, combobox 2 will still filter every record.
here's my 2 codes so far:
Private Sub cboLocation_AfterUpdate()
On Error GoTo Proc_Error
If IsNull(Me.cboLocation) Then
Me.qrySalesByLocation.Report.Filter = ""
Me.qrySalesByLocation.Report.FilterOn = False
Me.qrySalesByLocation.Report.Requery
[code]....
the other 2 comboboxes, I can't apply the same code cause the enter parameter dialog keeps popping out.
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Aug 19, 2007
Does the MS Access Report support Hide/Show specific fields according to parameters or even by click?
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Jun 26, 2013
I have an odd thing happening with my reports. There is a main report that gives class information (from query). There are two subreports (from queries also ) with scores (one for each type of test). There are some unbound controls on the main form that display a count of how many scores are recorded which are totals from the subreports. The controls all report the correct numbers however, when I scroll down to view each record, some of them change to #error, or #name, or similar for a moment. Sometimes they will stay in error form when I stop scrolling but change to correct if I scroll up just a bit. Is this because the controls won't calculate unless that report record has focus?
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May 25, 2013
I have an unbound form with an associated report. When the user hits the 'print' button on the form/screen, the report is launched in the background. In the On Load event of the report I populate the report fields from the forms field as so:
Code:
Me.txtAddrMainLine2 = "NAME " & UCase([Forms]![frm_OrderRx].[txtPatientName])
This works like a charm as long as I call the report in Print Preview mode (i.e. with acViewPreview). But if I send the report directly to the printer, none of the fields print.
I've read about using other report events to populate the fields (e.g., On Format and On Print) and also something about using TempVars to pass the data. But I haven't read anything that's clear and definitive about the full answer.
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Apr 13, 2008
I created a form in Access that retrieves data from a table. Inside the form, I am able to access/populate data fields with data from the table. I also have data fields, inside the form, that requires key-in data. I have some how lost the ability send all data field information to a second table and clear existing data fields for new entry.
Questions: What settings, code or buttons can I use to send/store data field information to a new table? What settings, code or buttons can I use to automatically clear all data fields from my form once data has been sent to the new table?
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Jan 29, 2014
I have a totalquery that runs fine and give me the sum for both fields I'm looking for but I can't get the outputs to fill the fields on the form. I have tried the Dcount query in the control source but that just returns an error and locks up access.
Code:
SELECT [Tble-wcDelays].Causedby, Sum([Tble-wcDelays].HoursDelay) AS SumOfHoursDelay
FROM [Tble-wcDelays]
GROUP BY [Tble-wcDelays].Causedby, [Tble-wcDelays].LinkingID
HAVING ((([Tble-wcDelays].LinkingID)=[Forms]![Frm-ePlusCent]![cleanID]));
That is the query.
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Jun 3, 2014
I'v looking for since a couple months a go to make a report direct from access form using crystal report but i havent found it yet. I'v tried this code and its giving me errors. " run time error 1004 method range of object _global failed "
how to make a report using crystal report direct from ms access as front end application ? is it possible to use crystal report ?btw i use database sql server 2008 and MS Access 2007 as my frontend application.here's the code that i'v found and gives me an error
Dim CR As New CRAXDRT.Application
Dim rep As CRAXDRT.Report
Set rep = CR.OpenReport(Range(" ??? ")) * i getting error in this line, what should i do to fill it ??
rep.ParameterFields(1).AddCurrentValue "Boston"
rep.ParameterFields(2).AddCurrentValue "Cars"
rep.Database.Tables(1).SetLogOnInfo "tool", "db_tsel"
rep.ReadRecords
rep.PrintOut promptUser:=False, numberOfCopy:=1 ' promptUser:=True doesn't work
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Sep 25, 2005
I have a main report which has a subreport. On the main report I have txt fields that I want to change their background colors based off values in fields on the sub report.
Thanks
Jon
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Jul 28, 2005
:p Hello,
I am wondering if anyone can help me create a query (which is used as a basis for a report) using a criteria which is clever enough to know that if all fields are have an N (no) that a report should not be generated - but with anything else e.g. all Y's or a mixture of Y's and N's that a report will be printed. There are 6 columns where there could be a Y (yes) or an N (no) and I would really like to know if this is possible in access??
Thanks.
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Jun 5, 2006
Hi people,
I have a report that is linked to a data entry form. Is there a way to not show certain labels and text boxes if a text box on the form has the value "N/A"?
Something like:
Private Sub Report_Open(Cancel As Integer)
If txtFireType = "N/A" Then
txtFireType.Visable = False
End If
End Sub
This doesn't seem to work by the way!
Really appreciate all of your help.
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Jan 27, 2005
I am really close to finishing up my report. But, as I had discussed in an earlier posting, I keep coming up with an error "#name?". I believe I am getting the error because I have reached some kind of maximum amount of fields aloud for a report. Does anyone know how many fields can be added to a single report?
I am going along, copying one field to the next, with a minor change to each new field, and then all of a sudden I start getting the error message.
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Apr 19, 2005
Is there anyway that I can merge two fields together in a report? For example instead of having first name and surname as separate fields I want to put them together so that I don't have a big gap between them. The report is based on a query if that's any help!
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May 14, 2006
Hi can somone tell me how to please do this
i want my rport to print all towns this job is in. Pickup at town, constructin at town and deliver at town
Mostley they are same thing so i dont want to say SanJose SanJose San Jose only SanJose 1 time. But if its in 2 towns I want to say SanJose and Monterey. Not special which is pickup and deliver, only worker need to know before start they will required to go to 2 or 3 towns on this job.
example 3 towns are SanJose Monterey SanJose
show only SanJose and Monterey
example 3 towns are all SanJose
show only SanJose
example 3 towns are SanJose montery and Sandiego
show SanJose montery and Sandiego
anybody knows how to write this in report please I will be very happy! thank you!
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Jun 5, 2006
Hi people,
I have a report that is linked to a data entry form. Is there a way to not show certain labels and text boxes if a text box on the form has the value "N/A"?
Something like:
Private Sub Report_Open(Cancel As Integer)
If txtFireType = "N/A" Then
txtFireType.Visable = False
End If
End Sub
This doesn't seem to work by the way!
Really appreciate all of your help.
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Nov 21, 2006
I'm new to access, so any help is greatly apprciated. Is there a way to have one field within a report show up as 2 columns? Thanks much!
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Mar 28, 2013
How to merge two fields at one in report
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Jul 5, 2006
I'm making a database that has to do with ski lifts. There is a report I'm trying to make about some safety equipment, the way the boss wants it structured with six consecutive text boxes, like this:
[Function][location][check box][Function][location][check box]
Now the text boxes are filled with values from a table. The problem is that if you put two text boxes side by side it will just display the same values. I was wondering if there is a way to get it to display consecutive values from the table even if they are side by side.
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Oct 28, 2004
I have report in which I have to do some custom calculation in the detail section (using VBA) of the report. How do I access the fields provided by the report, which should come from the query or table fields of the query or table set in the recordsource property of the report in design view. I am able to access some of the fields but not others. Could someone explain to me how this is done.
thank you
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Mar 8, 2005
I am trying to generate a report, or even a word merge doc, that will print only the fields containing values above "0". I have to print a one page benefits report for each employee, yet not everyone has values in each available field. On each report, I only want to show the fields that actually pertain to the employee. Is this possible?
I have tried doing this as a Word merge, but the field names do not show up, only the values...I have been struggling with this for over a day...please help!
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Jun 12, 2006
Please help
I have created a database to track student grades. I have made a report that shows the different grades for each criteria of each unit but, because the students get to do the unit many times it shows the same criteria many times on the report. What I want to do is have the report show only the best grade for each criteria.
i also want to be able to work out the average grade for each unit from the best grade for each criteria and store this for use in another table.
If you require more info i would be happy to supply this. Thanks
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Dec 11, 2007
I've asked this question in different forums before, and though some people say it can be done, I have not found anyone who is successful yet.
I have a report that puts down a person's address, however the address information is stored within the database in separate fields ('Address', 'City', 'State', 'ZIP'). The issue I have is with the City/State/ZIP. Some city names are longer than others, is it possible to have the fields adapt to the different word lengths.
Say the address is, Albany, NY 10023. The database would output this alright, but then if the city name is San Francisco, CA 94143, the fields are in disarray.
I have the same issue with names. Last name and first name are stored separately. I would like to display Last, First. My workaround has been to right-align the Last name, and put it adjacent to the left-aligned first name field. This works unless the person's last name is very long, disporportionately from the first name, in which case, it looks very much off center in the overall report.
Any help would be appreciated.
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Jun 19, 2014
This Works:I have a report with subreports that provide totals to the main report. The main report is grouped to provide the totals by customer. Here is the format:
Customer Labor Materials LineTotal
Cust1 $100 $10 $110
Cust2 $200 $20 $120
Cust3 $300 $30 $130
[Labor] - ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],[rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0)
This doesn't work:
I am trying to create totals for each field (i.e. LaborTotal = $600, see below)
Customer Labor Materials LineTotal
Cust1 $100 $10 $110
Cust2 $200 $20 $220
Cust3 $300 $30 $330
Totals $600 $60 $660
I've tried the following each resulting in #Error:
ControlSource =Sum(IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],[rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0))
ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],Sum([rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall]),0)
ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],Sum(Nz([rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0),0)
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Sep 4, 2013
I have a few fields "yes/no" in report and I want to keep all of this in one page when I'll print it. How could I do that.
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Apr 1, 2015
I have five reason fields in my table and I would like combine them into one field on my report, with line breaks between so each reason starts on it's on line. Also if there is a blank record, I would like the report not to display a blank line. I have found ways to do this online for 2 records but I need this for 5.
Also when I do manage to get the lines all to show in the report there are 3 paragraph returns between them - making the reason display of the report 15 lines tall, not just 5. The code I have so far, which displays each of the reasons but spaced as described is:
=[REASON1] & " " & [REASON2] & " " & [REASON3] & " " & [REASON4] & " " & [REASON5]
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