Merging Excel File Into Multiple Tables?
Apr 18, 2005
I'm in the process of creating a database to track campaign contributions, and I'm kind of stuck.
I've created tables for the citizens, the candidates, and the contributions to the candidates. Now I'm trying to populate them with an Excel spreadsheet. The problem is I have no clue on how to split the Excel file so the appropriate parts go into each table.
The spreadsheet contains:
Name, address, etc. - This needs to go into the Citizens table
Names of candidates individuals contributed to - This needs to go into the candidates table.
Dollar amounts and dates of contributions - This needs to go into the contributions table.
Each citizen may have made multiple contributions to multiple candidates.
The easy way would be for everything to be in one table, but that would be a bad database design, right? Here's a shortened version of how my tables are designed:
Citizens: Name, contact info, etc. of citizens
Candidates: Name, party affiliation, etc. of candidates
Contributions: Candidate (fk is pk of Candidate table), Citizen (fk is pk of citizen table), contribution date, and contribution amount.
I appreciate the assistance, as I'm getting really frustrated.
J.C.
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Feb 27, 2014
We are a non-profit that does blind mailings for our membership drive. The company who we buy names and addresses from sends us a delimited file that has these fields as the headings
" ID, FULLNAME,COMPANY, ADR1, ADR2, CITY, STATE, ZIP, FIPS"
Once they send out the mailings, people then send in back a remit slip with a contribution that gets scanned through a program that creates a file that gives us these titles
"ALT ID, AMOUNT PAID, RUN DATE, TENDER, FUND, PURPOSE, SOLICITATION, MEMBERSHIP QUESTION, MEMBER TYPE, CONSTITUENT TYPE, SEGMENT"
The "ALT ID" and "ID" are the same in both tables.
I need to find a way to merge the tables and combine the fields that have the same ID # , and then have it create a csv file that reads like this (see below) for only the files of the people that responded so that I can import it into our membership software.
"Alt ID","Title","First Name","Middle Name","Last Name","Suffix","Address1","City","State","ZIP","ct y_code","Amount Paid","Run Date","Tender","Fund","Purpose","Solicitation","Me mbership Question","Member Type","Constituent Type","Segment"
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Oct 24, 2007
Hi.
Stupid question, but I have Access 97 database with ssn in each record.
I need to create a comma-delimted text file with these ssns.
When I use the export text file with a query that lists each record's ssn, it does not produce comma-delimited file.
How?
Russ
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Oct 26, 2007
I have data that splite by month, so january data separated from february data, an so on.
can i display those data on one table by using query?
if yes.how can i do that?
thanks
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Aug 3, 2007
I have 5 copies of a database that 5 users enter data into (including Pre, Post and Follow-Up information). These users send me their database quarterly and I am suppose to merge the data into one database from which to run reports, etc.
The problem comes in with the auto-numbering. Each "Pre" table has an ID that is auto-numbered. This auto-number is also stored when a corresponding "Post" (or follow-up form) is entered so that we can be sure the pre-, post- and follow-up are all linked to the same individual. When I merge the data, they are reassigned ID numbers in the Pre (while the Post still has the original Pre ID number) so now I've lost the link as to one individual's pre, post and follow-up form.
I realize now that the database shouldn't have been built this way, but is there any way to work around this. I've even tried exporting all of the rows for each of the 5 users into Excel and then importing them into Access in a new table (just so I could have the ease of running queries) but I seem to be getting errors doing that as well.
Any ideas?
Jen B. :)
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Aug 3, 2007
I have 5 copies of a database that 5 users enter data into (including Pre, Post and Follow-Up information). These users send me their database quarterly and I am suppose to merge the data into one database from which to run reports, etc.
The problem comes in with the auto-numbering. Each "Pre" table has an ID that is auto-numbered. This auto-number is also stored when a corresponding "Post" (or follow-up form) is entered so that we can be sure the pre-, post- and follow-up are all linked to the same individual. When I merge the data, they are reassigned ID numbers in the Pre (while the Post still has the original Pre ID number) so now I've lost the link as to one individual's pre, post and follow-up form.
I realize now that the database shouldn't have been built this way, but is there any way to work around this. I've even tried exporting all of the rows for each of the 5 users into Excel and then importing them into Access in a new table (just so I could have the ease of running queries) but I seem to be getting errors doing that as well.
Any ideas?
Jen B.:)
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Nov 2, 2004
Hi all, I'm not an Access programmer by trade, but unfortunately got handed a project that nobody else wanted.
I have a small database taking shape which will track the auditing of paperwork/files. Each file has a unique ID associated with it, in this case, an account number. Audits will take place by selecting the job area (department), then the type of file (Line, Loan, Increase). This will be used to sort which type of audit questions are asked.
I have the following tables created:
tblQuestions: ID, Question, Product question applies to, Function question applies to, Comment field, and result field.
tblTeamMember: MemberID, TeamMember, Manager, PrimaryFunction
tblAuditResult: AuditID, MemberID, AccountNumber, Question, Result, Comment, Date of Audit
tblProduct: List of product types (line, loan, increase)
tblFunction: list of job functions
Currently a form is displayed so the manager can select the job function, then the file type. This will display:
frmAuditCreate - this form contains the fields: txtAccount, cmbManager, cmbTeamMember, txtAuditDate
Sub form on frmAuditCreate - frmQuestionSub - this form contains the fields: Question, Comment, Result
The frmQuestionSub is built off a query which uses the function and product values to determine which questions to filter and display.
Now, once the user is done flipping through each question in the sub form and input the data into the comment and result field associated with that question, I need that information along with the information on the frmAuditCreate to be stored in the table tblAuditResult. This is the problem I'm having difficulty with. I can't find a way to copy the question, comment, and result and insert it into the same record as the rest of the data.
Unfortunatlly I can't strip the database down enough to meet the 100k or less attachment limit.
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Sep 10, 2012
I've created a access database containing multiple tables, theres one main table that will contain all the data compiled.
I then have other tables that contain some matching data but with an additonal column filled in,
I want to be able to pull the data from these other tables into the main table and compile it including merging some data into a single feild.
Effectively this is what the inputs will be:
Code:
Table 1
Ident Number Solution TRN
T0941A1 SLN019149 EFE0008
T0941B1 SLN019149 EFE0008
T0941C1 SLN019149 EFE0008
Code:
Table 2
Ident Number Solution TRN
T0941A1 SLN019149 EFE0167
T0941B1 SLN019149 EFE0167
T0941C1 SLN019149 EFE0167
Code:
Table 3
Ident Number Solution TRN
T0941A1 SLN019149 EFE0188
T0941B1 SLN019149 EFE0188
T0941C1 SLN019149 EFE0188
Then the main table i want to compile the data like this:
Code:
Table 4
Ident Number Solution TRN
T0941A1 SLN019149 EFE0008,TRN0167,EFE0188
T0941B1 SLN019149 EFE0008,TRN0167,EFE0188
T0941C1 SLN019149 EFE0008,TRN0167,EFE0188
i want it to show as 1 line item and compile the TRN numbers into a single feild per row rather than having duplicates.
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Jul 20, 2006
hello,
I would like to automate something presently done on a one-by-one basis. Here: a number of text files(containing data) are to be exported into an MS Excel file, with each text file to occupy a different worksheet. Presently, the idea is to use the Data/import external data/import data feature of MS Excel for importing the text files one-by-one into newly created worksheets(within the same workbook).
I would appreciate some advice on how to go about creating a useful MS Access application to achieve the above. I have checked the available Macros in MS Access, but I could not find one to suit my purpose. can anyone pls assist, on how I can get started?
Tokunbo
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Aug 25, 2012
I would like to know which way is the best way to import excel data from multiple sheets in to multiple tables in access.
For example data from Sheet1 -> Table1, Sheet2->Table2, Sheet3->Table3 etc...
I have tried using this:
Cmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel5, "Table1", "C:Importedfile.xlsx", True, "Sheet1!"
Ironically, data from Sheet2 and Sheet3 seem to be properly imported in to table2 and table3, but some of the data from Sheet1 seems to be missing in Table1 after import.
Any other ways to import the data?
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Feb 10, 2015
I'm using the MS Access 2010 ExportwithFormating action to export three tables to a single MS Excel 2010 workbook. The action overwrites the first excel worksheet each time instead of saving all three worksheets in a single excel workbook.
How can I export three tables into a single excel workbook.
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Oct 22, 2014
How do you import an excel to table..appended?? Using code. I am new to access. I have code to export and open an query into a excel file.
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Jan 15, 2015
I want a user to click a button, have the file open dialog open, they select a spreadsheet, and then it imports into a table. The problem is the filename can be different every time. The table name will remain constant.
Here is the OnClick:
Code:
Private Sub Command8_Click()
On Error GoTo Err_ImportSpreadsheet_Click
DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel2Xml, "Table1", "T_Staff.xls", "Yes"
Exit_ImportSpreadsheet_Click:
Exit Sub
Err_ImportSpreadsheet_Click:
Resume Exit_ImportSpreadsheet_Click
End Sub
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Jul 22, 2014
I'm trying to set up an import of an Excel file. One field in Excel, "Sales Tax" has a lead space, so " Sales Tax" is its Excel name. Since I can't name a field in Access starting with a space, the only way I know to import properly is to manually remove the space from the Excel file. While this isn't actually that difficult, I'm trying to avoid this manual step if possible.
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Feb 2, 2015
I'm trying import some information from excel file into Access Database but I need have imported information formatted in specific way.
Import file is looking like:
City - Week / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8
London / 3 / 1 / 4 / 5/ 5/ 9/ 1/ 3/ 4
Chicago / 2 / 1 / 4/ 8/ 3/ 3/ 2/ 1 / 5
Paris / 9 / 4/ 1/ 7/ 8/ 9 / 1 / 1 / 2
And i need table in Access looking more like
City / Week / Value
London / 1 / 3
London / 2 / 1
London / 3/ 4
London / 4 / 5
and so on for each city.Is there any option that this can be done within DB or It would need be some kind of macro to transfer this into other format?
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Feb 20, 2006
Hi All,
Being a newb, have a hopefully straightforward question. I'm writing a vehicle management database which covers eleven seperate areas. The data is currently contained in a spreadsheet with eleven seperate data sheets, one for each area. My thinking is I use linked tables as the spreadsheet needs to be occasionally updated.
My difficulty...
If I want to cycle through all records, I assumed I could query against all tables but don't seem to be able to.
The tables are not currently linked in any way and contain fields such as registration, emissions, list price, make and model and so on.
Any suggestions would be greatly appreciated.
Many Thanks
Q :)
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Nov 2, 2012
I'm learning Access by myself and i have some problem with exporting a multiple value field to an excel.
I have a field name "Users" in a table wherein this field is a multiple value field and looku up the value from the other table. When I export the table to excel, the data in the multiple value field does not export properly and it just shows some symbol in the excel.
Is there something wrong with my field?
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Oct 22, 2014
Say you have multiple excel sheets where forecasting is done daily.
For example, sheet one headings: Depot, department, location, 01/09/10, 02/09,10, 03/09/10
and then second sheet is similar but: Depot, department, location, 02/09/10, 03/09/10, 04,09, 10 - as you can see each day the forecast starts a day after and ends one date late (14 days each in the real one)...
How to I join all these forecasts into one table; vertically with each forecast identified by the day it start for analysis later.. rather than doing cross-tabulate which would take ages, I just need to keep adding more excel sheets but the headings change as they are dates...
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Jun 30, 2015
I have information held in 3 different tables and I would like to extract this information to three different tabs in a singe Excel workbook - preferably in one step.
My access knowledge is fairly basic but I have been looking online and I can only find out how to do it using a VBA script - which is quite terrifying! Is there a simple way to do this?
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Jul 2, 2013
I have a code that allows the user to select the file that they want to import, however it automatically imports the first worksheet into a specific table. Is it possible to change the code to make it import the first worksheet (or with a specific name) into one table and another worksheet into another table?
Code:
Dim dlg As FileDialog
Set dlg = Application.FileDialog(msoFileDialogFilePicker)
With dlg
.Title = "Select the Excel file to import"
.AllowMultiSelect = False
.Filters.Clear
[Code] .....
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Apr 23, 2013
I am using Access and Excel 2007. This Db is for a mental health practice to track and store the paper questionnaires that the patients fill out. The data then needs to be exported to Excel so that it can be imported into a proprietary software that analyzes the data and recommends treatment plans. (It does NOT play nice with Access, forget it.) There are many forms and all of them are fine and export to separate worksheets no problems.
Now for the problem child: One form has 493 fields. Obviously I could fit that into two tables, but it seemed cleaner to use a main form and main table with the patient information (ID_Number, Name, Date, etc.), then tabbed subforms and separate tables for each “section” of the questionnaire (School, Work, Home, etc. There are 11 tables/forms in all.) These tables are all related by the ID_Number. The problem is the export. I need all 493 fields to write to one worksheet in order. This would of course involve removing the ID_Number field from all the tables except the main one. A query obviously can’t handle that many fields. VBA I can TransferSpreadsheet but then each table goes to a separate worksheet.
I’m thinking maybe calling some SQL code that will drop the unneeded fields and keep appending the data to the worksheet one table at a time? Of course the rows would somehow need to be defined WHERE ID_Number = ID_Number so that the same patients information is all on one row.
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Oct 24, 2012
I need to import 5 sheets from an Excel Workbook into one table. At the moment I have code which goes through each sheet and imports them. Using the Import wizard only enables you to import one sheet.
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Jul 18, 2013
I'm using Access 2003 and excel 2003.
We currently manually run 5 different queries then copy and paste this data into 5 separate tabs on 1 workbook, I'm trying to automate some of this process if possible.
I am trying to use the 'transferspreadsheet' action within a macro to run a query and post it into a template excel file, using this code:
Trasfer Type Export
Spreadsheet Type Excel 8-10
Table Name (query Name)
FIle Name (FIle location)
Has field names No
Range Blank
----
This does seem to work and puts the data on a new tab on the specified workbook.
However I have a few questions:
1. Can you specify which query gets put onto which tab in excel? The tabs have different fixed names.
2. Can you specify which Cell the data gets pasted into to? As each tab has a set of headers and titles which need to remain.i.e would need to get query 1 to start in cell A4.
3. How would you expand the above out so that it runs all 5 queries, would you just add in multiple transfer spreadsheet actions in the same macro?
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Oct 12, 2006
Ok, this is only a very general question, but I'm hoping somebody here can give me some general advice.
Basically, I have three separate database which I've written for my company. They were all written at different times, hence the fact there are three and not one that does three things. The first is used to raise, edit, delete, and track RMA records for returned merchandise. The second is used to raise, edit, and track Training data for people who have undergone my training course. The third is my main database that contains all of my clients' details, plus a log of all calls taken from them. This is the largest and most complex of the databases and has some fairly advanced relationships setup to enabled hundreds of call logs to be linked to a single record of necessary.
Now all three databases have been written using the same kind of structure. They all use popup modal forms to prevent malicious/accidental damage to the database by the staff who use them. They are all locked down and Access cannot be broken into whilst they are running. they all also have their own primary keys.
All these databases work just fine, but I'm now a little tired of each staff member having three shortcuts on their desktops, depending on which database they need to use. what I'd really like to do is somehow merge all three of these databases into one single database, and alter the switchboard accordingly to allow users to access any of the three parts of it.
The problems - as I see them - are: (a) that my main database uses a lot of relationship links to maintain certain records, whilst the other two use none, and, (b) that each database, having been written separately, has records with their own ID keys and autonumbers.
I did toy with the idea of having some kind of function on my main switchboard that would allow me to close the current database being used and open another, all without closing Access, but I haven't been too successful in my tests...
...so, my question is, does anybody have any bright ideas as to how I can go about merging these three, or, at very least, centralising access to all three?
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Apr 4, 2014
We've got a software that is creating a mdb file with one table and 10 columns. Every day we have around 30.000 entries in the table. At the end of the week we have 7 different mdb files and usually we copy/paste them into one single file to do the base research. Everything is fine until the mdb's file size is 2GB. I understand that mdb files start behaving strange with files over 2GB of size. Therefore after a couple of months we have several 2GB mdb files. When doing a history research we have to open each and every file to check and search in that file. That can take a lot of time if you have 20 or more mdb files.
What I am asking is ... if there is a possibility to merge all the 2GB files into one or maybe more so that the research wouldn't take so much time.
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May 22, 2013
I am trying to create a database by compiling records from multiple excel sheets. however, since most of the clients still uses the excel sheets to enter records, I am thinking if it's possible to create a linked table in access from these excel sheets that are hosted on an online server.
also is it possible to merge multiple linked tables together? if they have the same field range, so they will append when the linked tables gets updated.
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