I have 5 copies of a database that 5 users enter data into (including Pre, Post and Follow-Up information). These users send me their database quarterly and I am suppose to merge the data into one database from which to run reports, etc.
The problem comes in with the auto-numbering. Each "Pre" table has an ID that is auto-numbered. This auto-number is also stored when a corresponding "Post" (or follow-up form) is entered so that we can be sure the pre-, post- and follow-up are all linked to the same individual. When I merge the data, they are reassigned ID numbers in the Pre (while the Post still has the original Pre ID number) so now I've lost the link as to one individual's pre, post and follow-up form.
I realize now that the database shouldn't have been built this way, but is there any way to work around this. I've even tried exporting all of the rows for each of the 5 users into Excel and then importing them into Access in a new table (just so I could have the ease of running queries) but I seem to be getting errors doing that as well.
I have 5 copies of a database that 5 users enter data into (including Pre, Post and Follow-Up information). These users send me their database quarterly and I am suppose to merge the data into one database from which to run reports, etc.
The problem comes in with the auto-numbering. Each "Pre" table has an ID that is auto-numbered. This auto-number is also stored when a corresponding "Post" (or follow-up form) is entered so that we can be sure the pre-, post- and follow-up are all linked to the same individual. When I merge the data, they are reassigned ID numbers in the Pre (while the Post still has the original Pre ID number) so now I've lost the link as to one individual's pre, post and follow-up form.
I realize now that the database shouldn't have been built this way, but is there any way to work around this. I've even tried exporting all of the rows for each of the 5 users into Excel and then importing them into Access in a new table (just so I could have the ease of running queries) but I seem to be getting errors doing that as well.
When they select Event 1 in the form I would like it to generate a unique Identifier within the range that Event 1's fall into. It would be an incremental increase for each Event 1 enterered. The same for the other 9 events.
The Event #'s are a quick and dirty way of knowing what type of event has taken place without reading any of the description. It is a requirement for this and I have no way around the Event #.
Is there a way to reset the auto numbering? I import new data then archive the old data. As I do this weekly my auto numbers are getting high and my users do not care for this aspect
I have created quite a substantial and effective database for a small gliding club with all the major data tables being linked. I need to be able to re-index tables periodically so that running totals, which are needed to calculate statement balances, works correctly - all well and good. The only problem is that the process of re-indexing requires the data in the main table to be stored temporarily and the original data deleted. When the temporary data is appended to the main table the auto-numbering just keeps clocking up.how to reset the auto-numbering in a local table.
I have data that splite by month, so january data separated from february data, an so on. can i display those data on one table by using query? if yes.how can i do that?
I'm in the process of creating a database to track campaign contributions, and I'm kind of stuck.
I've created tables for the citizens, the candidates, and the contributions to the candidates. Now I'm trying to populate them with an Excel spreadsheet. The problem is I have no clue on how to split the Excel file so the appropriate parts go into each table.
The spreadsheet contains: Name, address, etc. - This needs to go into the Citizens table Names of candidates individuals contributed to - This needs to go into the candidates table. Dollar amounts and dates of contributions - This needs to go into the contributions table.
Each citizen may have made multiple contributions to multiple candidates.
The easy way would be for everything to be in one table, but that would be a bad database design, right? Here's a shortened version of how my tables are designed:
Citizens: Name, contact info, etc. of citizens Candidates: Name, party affiliation, etc. of candidates Contributions: Candidate (fk is pk of Candidate table), Citizen (fk is pk of citizen table), contribution date, and contribution amount.
I appreciate the assistance, as I'm getting really frustrated.
Hi all, I'm not an Access programmer by trade, but unfortunately got handed a project that nobody else wanted.
I have a small database taking shape which will track the auditing of paperwork/files. Each file has a unique ID associated with it, in this case, an account number. Audits will take place by selecting the job area (department), then the type of file (Line, Loan, Increase). This will be used to sort which type of audit questions are asked.
I have the following tables created:
tblQuestions: ID, Question, Product question applies to, Function question applies to, Comment field, and result field. tblTeamMember: MemberID, TeamMember, Manager, PrimaryFunction tblAuditResult: AuditID, MemberID, AccountNumber, Question, Result, Comment, Date of Audit tblProduct: List of product types (line, loan, increase) tblFunction: list of job functions
Currently a form is displayed so the manager can select the job function, then the file type. This will display:
frmAuditCreate - this form contains the fields: txtAccount, cmbManager, cmbTeamMember, txtAuditDate Sub form on frmAuditCreate - frmQuestionSub - this form contains the fields: Question, Comment, Result
The frmQuestionSub is built off a query which uses the function and product values to determine which questions to filter and display.
Now, once the user is done flipping through each question in the sub form and input the data into the comment and result field associated with that question, I need that information along with the information on the frmAuditCreate to be stored in the table tblAuditResult. This is the problem I'm having difficulty with. I can't find a way to copy the question, comment, and result and insert it into the same record as the rest of the data.
Unfortunatlly I can't strip the database down enough to meet the 100k or less attachment limit.
We are a non-profit that does blind mailings for our membership drive. The company who we buy names and addresses from sends us a delimited file that has these fields as the headings
" ID, FULLNAME,COMPANY, ADR1, ADR2, CITY, STATE, ZIP, FIPS"
Once they send out the mailings, people then send in back a remit slip with a contribution that gets scanned through a program that creates a file that gives us these titles
"ALT ID, AMOUNT PAID, RUN DATE, TENDER, FUND, PURPOSE, SOLICITATION, MEMBERSHIP QUESTION, MEMBER TYPE, CONSTITUENT TYPE, SEGMENT"
The "ALT ID" and "ID" are the same in both tables.
I need to find a way to merge the tables and combine the fields that have the same ID # , and then have it create a csv file that reads like this (see below) for only the files of the people that responded so that I can import it into our membership software.
We have a part numbering system that is currently like this, 11Y22 where 22 increments by one until it gets to 99 where it then goes back to 0, once it goes to 0 the letter increments to Z in this case, now once the last three characters get to Z99, then the 11 gets incremented eg, 11Z99 will become 12A00. Hope that is clear :)
My question is, can this system be implemented into the auto numbering in Access?:confused:
If I have taken a program to creat a new program......I have cleared all the tables and what not. When I enter my first record in the auto format number starts at 963....... How do I get this starting back at zero?
Not sure as to whether or not this query shoulsd go here or else where? But here is the problem. I have been asked to repair a database that has lost the autonumbering facility. Apparently this was caused by somebody leaving the database open when the network crashed.
Each team can access the database via forms but now when the team responsible for registring new pieces of work tries to enter a new piece of work the autonumber reverts to one already within the database.
I was told that the only fix to this problem was the DMax function which I am unfortunatley not familar with. Can anyboby explain how to go abouit this and where it should be used.
*I know that this may not be the best way of resolving the problem but this is not the actual problem but my way to simplify of explaining the "problem".
I have a Table with 3 fields. Field 1 - Auto Number Field 2 - First Name Field 3 - Last Name
Initially, the Table was sorted via First Name, but now, there is a change in requirement to sort by Last Name.
Next requirement is to number (Auto Number) according to the Last Name.
Current Sorted via First Name Auto Number - First Name - Last Name 1 - Ben - Young 2 - Chuck - Norris 3 - Dennis - Johnson 4 - Ernest - Anderson
If sorted via Last Name 4 - Ernest - Anderson 3 - Dennis - Johnson 2 - Chuck - Norris 1 - Ben - Young
Desired result to Sorted via Last Name & (Auto Number) via sort. Auto Number - First Name - Last Name 1 - Ernest - Anderson 2 - Dennis - Johnson 3 - Chuck - Norris 4 - Ben - Young
Is there a way to do renumber / resort the auto number this?
Although there are few records in my database, the auto-numbering started at 45. So I deleted all the records so I could start from zero but it still happens. I checked all the properties of that field both in the form and the table itself and I can't find the problem. Any ideas would be most appreciated. :confused:
I was entering records using a form and all was well until suddenly the autonumbering went from 7 to 14! I went into the table and deleted #14 and tried it again - same thing happened.
I have a query on a timer that basically looks at a linked table every minute and tells me whose in the database. I want to number the rows in a column so I can reference this to a form that has 7 spaces. The number of 'users' could vary from 0 - 23, although this will soon be limited to 7 (hence the 7 spaces) to aid performance and speed. I am then going to reference the number to the unbound space on the form, iif(isnull()) 'ing the blank cells so it isnt an error.
I thought of an append query, but the sequence will always start at the next number, not from 1 each time - or as far as im aware it will - so I cant reference the cell then.
I could not use 'Auto Numbering' for each line, as I need out some lines accumulated for one invoice number 'ICP001'.
My questions:
1. What can I do to let me Automatic generate invoice number which increment from last number? 2. What can I do to let me easy to put those 'invoice number' into my Data Entry table's invoice number field? (p/s: Append Query? Update Query?) 3. What if I need sorting (example to group ONE customer and ONE Particular) for my invoicing number? What I meant is ... let say there is 30 lines customer CUC with particular Part B in a same month, and I wanna get them into same invoice number.
I am using an access program with a form with detail section. I would like to create auto sr.No when i am creating a new quotation. Using Autonumber didn't work because it start numbering from last quotation.
The situation is that I have a table named patient and a form named [patient1] where it holds a textboxs named "MFC_Seq_no" and another to hold [date], now, I manged to do a manual auto numbering for "MFC_Seq_no" using the following VB :
Private Sub Form_Current()
If Me.NewRecord Then On Error Resume Next Me!MFC_Seq_no.DefaultValue = Nz(DMax("[MFC_Seq_no]", "Patient"), 0) + 1 End If
Whenever user create new record, the system will automatically store the next number in the new record.
Now, I've be requested to code that system to start again from 1 as value for "MFC_Seq_no" whenever there are changes in date field (i.e. next day in the date field)
Is this doable and how?
Q2. how to duplicate an entire record with a subform, from another table, in it?
I have the auto ID number set up set up on my Access database which gives me membership numbers. How do I have a supplementary auto numbering column to give me invoice numbers. You used to be able to do this automatically up until a few years ago. Now I have to enter them manually.
