Missing Records When Inserting
Feb 5, 2008
Hi!
I hope this is the right section for posting this Q.
I use Access 2003 on WinXP pro as front-end & for back-end a MySql on a Linux server. I use MyODBC to connect to the back-end and all the tables are on the back-end. The workstation is connected to the server via VPN (so the server and the station are on different locations).
Quite often I get a problem that not all records are inserted into a table. E.g. I have like 5 - 15 records (up to 10 fields) in one table and I want to transfer/copy them to another:
strSql = "INSERT INTO tblDetailNakup " & _
"SELECT tblDetailNakupTemp.* " & _
"FROM tblDetailNakupTemp;"
docmd.runsql strSql
most of the time it works OK, but from time to time a couple of records are missing.
What could be the problem? Is there any way for somekind of a check, if all has been inserted otherwise the query is repeated?
TNX in advance,
Miha
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Jan 10, 2015
How to fix some records in my access table. It is a huge table more than 12k records!
In one of the field there are some data missing. The logic to reconstruct them is easy but I am not sure how to apply it in Access.
I have three columns one is the student ID, Year, term1 and term2
ID Year Term1 Term2
1234 2001 001 002
1234 2002 002 002
1234 2003 002 003
1234 2004
1234 2005 004 004
3311 2001 003 003
3311 2002 003 004
3311 2003
3311 2004 005 005
In the above example student 1234 has a missing record in year 2004 which supposed to be Term2 in the previous year (i.e. 003) and Term2 supposed to be Term1 value in the following year (i.e. 004). Similarly for student 3311
ID Year Term1 Term2
1234 2001 001 002
1234 2002 002 002
1234 2003 002 003
1234 2004 003 004
1234 2005 004 004
3311 2001 003 003
3311 2002 003 004
3311 2003 004 005
3311 2004 005 005
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Oct 7, 2005
Hi all
This is an ongoing problem I have had for 4 weeks now.
I have made a a system thats acts like a clock In/clock out Out system.
the structure is somthing like this
ID
Username
tblDailyLog
TimeIn
MorningBreakOut
MorningBreakOut
LunchOut
LunchIn
AfternoonOut
AfternoonIn
TimeOut
All fields apart from ID (autonumber) and username (String*255) are Date field (there are a few others like DateOfTimesheet etc but they arnt important here)
When a user arrives in the morning they make a record which they use for the day
They then have a form with a whole bunch of buttons which simply updates the correct field. For example they click the "Sign in for the Day" button and it updates the correct field with the current time.
Everything was going fine until people noticed that every now and again a sign in time dissapeared.
I have hacked myself to death trying to solve this problem but still the updates go Astray.
Now each time a time is updated the process goes somthing like this
1. the user opens their timesheet for the day (the RS is SNAPSHOT and no locks)
2. User Hits a sign in/out button
3. The record source is changed to "" and all buttons hidden (to ensure the record isnt locked and to make sure you dont do two things at once)
3. The table is updated with the new time (using some dynamic SQL)
4. The table is repeatadly checked using a DO loop to make sure the the correct time went in.
5. when the returned time value of the field matches the varaible used to update it, the form is returned to normal and the user carries on his/her merry way (if it never matches the screen should crash but this never happens).
6. A New record is added to another table called "tblbugfixinglog" which records which field was updated and when. This is so that I have two records in two different ways (figured if one went astray I could pull it back off the other)
7. Another new record is added to yet another table called tblSQLRecord, which simply logs all .RUNSQL statements that are executed.
I thought that the two extra tables (and the check that the record had been updated) would help me track down where the records are going missing, but this isnt the case.
Now it appears that some records arnt being added to tblBugFixingLog and to tblSQLRecord either and some of these tables are getting quite a few #ERROR's in them..
None of the tables are related to any other and i've no idea how #ERROR lines are appearing in a table that has 1 function... to recieve new records ... no editing, no viewing, no deleting.
Does anyone have any idea how these updates/inserts can go missing or create #ERRORs.
I've built plenty of Databases in my time and have never come across this.
__________________________________________________ ______________
This is the function I use to add a record to tblBugfixingLog and tblSQLRecord
Private Sub AddBugLog(ByVal TimesheetNumber As Long, ByVal FieldUpdating As String, ByVal NewFieldValue)
Dim TempSQL As String
TempSQL = "INSERT INTO tblBugFixingLog (TimeAndDateOfEntrySERVER,TimeAndDateOfEntryPC,Fie ldUpdated,NewEntry,UserID,TimesheetNumber,Computer AssetNo) VALUES (" & _
"#" & Format(ServerGetTime(Environ$("LOGONSERVER"))) & "#," & _
"#" & Now & "#," & _
"'" & FieldUpdating & "'," & _
"'" & NewFieldValue & "'," & _
"'" & GetNTUser & "'," & _
"'" & TimesheetNumber & "'," & _
"'" & fOSMachineName & "')"
' MsgBox TempSQL
DoCmd.RunSQL "INSERT INTO tblSQLRecord (Username,DateAndTime,Screen,TheSQL) VALUES('" & LoginInfo.sUsername & "','" & CStr(Now) & "','Add Bug Log function','" & CleanData(TempSQL) & "')", False
'CleanData is a function that removes ' and " from the SQL string so i can easily add the SQL string into the table
DoCmd.RunSQL TempSQL, False
End Sub
Public Function CleanData(ByVal DataToClean As String)
Dim TempData As String
Dim i As Integer
TempData = ""
For i = 1 To Len(DataToClean)
Select Case Mid(DataToClean, i, 1)
Case "'"
TempData = TempData & "`"
Case """"
TempData = TempData & "`"
Case Else
TempData = TempData & Mid(DataToClean, i, 1)
End Select
Next i
CleanData = TempData
End Function
__________________________________________________ ____
I have no idea how this can create #ERROR lines in the table when it is just added to and nothing else.
Does anyone have any clue to what may be happening here.
(Oh yeah and no matter how hard I try, I can't replicate the problem.... works for me every time no matter how harse I am to it!)
Please save what little hair I have left and give me some hope
Cheers
Homer
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Aug 4, 2005
Ok, I know this is already part of another thread, but my problem is a bit more complex...
The database I've been designing catalogs traffic signal equipment at every intersection in a 12-county area. There's about 480 intersections in the database. My boss pointed out the need to have the intersections listed in geographic order. For example, if I have three intersections on IL Rte. 5 - John Deere Rd, Bauer Parkway, and Industrial Park Rd, they need to be listed in the order in which they exist on the road (from east to west or north to south). Alphabetically, the intersections would be Bauer, Industrial, John Deere. But, as you drive down the road (from east to west), the intersections occur as Industrial, Bauer, and John Deere.
I can sort the intersections according to their "corridors" without any trouble, but I have to force the geographic order of the individual intersections by assigning each an index value (like "1", "2", and "3"). Better yet, I can assign the indices in multiples of 10, 100 or 1000, (1,2,3 becomes 10,20,30 or 100, 200, 300, etc.) and guarantee there will likely always be a sequential position available in the geographic index for a new intersection. Plus, I can always pick the "middle" of the range for each new insertion. For example, if Bauer has a geographic index of 200 and John Deere's is 300, then I can give Zebulon a value of 250 - leaving equal room for insertions before and after Zebulon in the future.
Pulling this off isn't hard - I know how to do it. The problem is running out of positions in the index. In the case of my database, it is unlikely we'll ever add more than two or three intersections between two existing ones, so using multiples 100 is probably best. In this case, I can add at least 6 intersections before I run into the possibility of having two intersections whose indices have a difference of only 1. Using 1000, the value goes up to 9. Each multiple of ten gives you 3 more entries (minimum) before encountering consecutive indices. I guess the inherent problem is figuring out a more "infinite" way of accomplishing this. I don't readily need it, but on the off chance that I do end up with consecutive intersections (that I have to insert between), it'll require manual re-numbering to fix the problem.
That's my solution, but there may be something simpler. Any thoughts?
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Oct 31, 2006
Hi!
Please, please, please help me!
I have created a form that should get Date, Day inputed by a user. Then it must place 8 the same records in the table.
Any help will be appreciated
Thanks in advance
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Aug 31, 2005
Hey guys, got another question for you.
I have a table that has the follow fields (this is for a mailing schedule)
Job Name, Mail Date, Job Number, ID #, Material Due Date, Quantity To Mail
Here's the problem I'm having.
For each "Job" that we have, it can have multiple "Mail Date(s)". I'm trying to create a form that will allow a person to enter one "Job Name" and multiple "Mail Date(s)" and have it create a total number of records based on the number of "Mail Date(s)" (total possible is 4). Example below.
I'm creating a mailing for "Free Hot Coffee", I enter the "Job Name" once, and enter 4 "Mailing Date(s)", then click a button and have Access add 4 records for "Free Hot Coffee" each with a separate "Mail Date"
Is this possible? If so how? I was thinking of using a For loop but didn't know if it was possible.
Thanks in advance.
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Jan 28, 2006
Hi all,
Really, I am very happy to be a member in this great forum with those great members....
I have a form with three text boxes and one button "Submit". This form is build based on a table with three columns. How can I insert records into this table through that form by clicking that button "Submit"....
Thank u and sorry 4 bothering u....
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Aug 1, 2006
Hi all,
Really, I am very happy to be a member in this great forum with those great members....
I have a form with two text boxes and one button "Submit". And also, I have a table with two columns. How can I insert records into this table through that form by clicking that button "Submit"....
I think it is simple, but I am very beginner in Access....
See the attached file....
Thank u and sorry 4 bothering u....
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Jan 31, 2008
hi all,
I have created the database with multiple tables. I've created one main table to store all records from other tables. Then I have make several forms to enter record into several tables.
What I'd like to make is that when I enter new record to any one of those other tables, then it will be automitically add to the main table also. The record no of main table will be automatically increase by itself when the new record came in.
Can anyone help me with it?
thanks.
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Mar 4, 2015
How does one get multiple records inserted into a table at once, when you press the "Add Record" button? Resulting in the table below:
MAKE
MODEL
GAS / ELECTRIC
COUNT
YES / NO
Honda
Accord
Electric
1
YES
Honda
Accord
Gas
3
YES
Honda
Civic
Gas
0
NO
Ford
Mustang
Gas
4
YES
This is how it must be setup, all I need is to know how.
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Jul 25, 2013
I have a database consisting of two tables. One table is meant to be a running log of entries (Table A) and the other is simply used to house specific information relating to certain records (Table B). There is a form within the database that is used for data entry. Within that form there is a subform that has a button that will automatically insert a new record into the running log (Table A). This button currently carries over one value (a Doctor's ID) but I also need this button to begin carrying over my employee's name as well. I have tried numerous times and I can not get this second value to carry over.
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Sep 6, 2012
I have created a tabel in access 2003 which has information about employees and i have to put even their photos as records so i can see them in a report that i have created too.
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Jun 18, 2014
I have a tabular form with many rows of records. Users add some additional information and now I would like to insert it into a new table.
I tried to use below code and it works but it inserts only first row out of many. So I just wonder how to amend it to insert all data?
Code:
CurrentDb.Execute "INSERT INTO [PO Lines - Table] ([SKU], [SKU Description], [Barcode], [Qty], [Unit Price], [PO Number], [Range])" & _
" VALUES ('" & Me.SKU & "','" & Me.SKU_Description & "',''" & Me.Barcode & "''," & Me.Qty & "," & Me.Unit_Price & ",'" & Me.PONumber & "','" & Me.Range & "')"
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May 8, 2007
I have these two queries with the following record count:
qryAzoogleGids has 188 records
qryCJGids has 202 records
qryAzoogleCJUnion displays 294 records and is a Union of the above two queries. So something is amiss! I am short on records, but why?
The database is attached.
Thanks,
Dave
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Jul 16, 2015
I'm trying to insert 10% of a dataset from dbo_billing into another table Random_Temp. Another form is open when this query is to be ran that passess in the billyear and billmonth... I'm sure it's a syntax issue as I can isolate the random number part and it displays the appropriate data, I just can't re-write it to insert into the other table:
INSERT INTO Random_Temp ( indx, peopleId, audited )
SELECT TOP 10 PERCENT b.indx, b.peopleId, b.audited
FROM dbo_Billing AS b
WHERE (((b.billYear)=[Forms]![billing]![billyear]) AND ((b.billMonth)=[Forms]![billing]![billmonth]) AND ((b.recertifying)=-1))
ORDER BY Rnd(-(1000*b.indx)*Time());
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Sep 12, 2005
Hello people. Iam having a problem and i need some help.
iam appending data in one table to data in another another.
I have two tables(table1 and table2), with the same fields but the records in one table2 are 5 more than those in table1 which are 3.
The 3 records in table1 are also in table2.
I would like a query which outputs the other 2 records that are in table2 and not in table1.
Thanks in advance.
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Jun 13, 2007
i have a query that contains two tables one contains the member details the other their transactions. the query is to show all members and transactions however if there is no transaction then the member details do not show - -the query only shows members with transactions . the query does have grouping to give totals of the transactions
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May 24, 2006
Hi hope you can help me out,
I have a query which combines several linked tables, the query has about 10 columns, I need to show only the records which have one or more empty fields.
Some records may only have one missing field others may have several.
Any ideas?
Many thanks,
Ed
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Jan 14, 2007
Hello again
Sorry, just posted this in reports, moved it now.
Could someone point me in the right direction please. I have seen a thread similar to this before but I can't find it now.
I have a query that is made up from 3 different queries.
These 3 queries show the stats totals in the last x weeks.
qry2Week (colleague stats from last 2 Weeks)
qry6Week (colleague stats from last 6 Weeks)
qry13Week (colleague stats from last 13 Weeks)
This query shows every day and also the above 3 queries are linked in.
qryAll (every day and 2, 6, 13week stats totals)
The problem is if there are no stats in the last 2 weeks no stats will show up at all.
If I take out the (is not null) from the individual queries I get duplicate lines in my main query (qryAll)
How do I show all the information without having duplicate lines.
Cheers
Kev.
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Aug 13, 2007
Hi.
i.e..............
Table A has records 1,2,3,4,5,6,7,8,9,10
Table B has records 1,2,3,4,5,6
How do I create a query that returns values 7,8,9,10 for Table B when I compare Table A and Table B?
What sort of query do I need? I tried the "Unmatched query" but this did not get the result I wanted.
Thanks for reading.....
Frank.
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Jan 24, 2008
I have a table for stock with two fields, KEY and DESCRIPTION; a table for manufacturers with two fields, KEY and NAME; and a third table which links to them both with a many-to-one join with three fields, KEY, STOCK-KEY and MFR-KEY. What I am trying to do is write a query that for a given manufacturer (entered via a parameter) shows a single line for all stock records that are NOT linked to it via the third table. I am sure it should be simple but all my attempts fail to exclude stock linked to the manufacturer if it is also linked to another manufacturer. Any ideas?
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Mar 1, 2006
I am working with a normalized database that has MANY tables. Most of these consist of lists of options to select from for the primary table. The primary table is linked to the secondary tables (and those to tertiary tables) by Primary Key ID fields, and the other tables contain additional information.
For Example, the Name list table is related to the Actions table by the SSN field, and the Actions table is related to the PayStatus table by an ID number collected by a lookup field.
When I pull all three tables into a query to display all the information related to a particular individual an his action, there are more records if I remove the PayStatus table from the query. It seems to only pull reports for which a PayStatus has been selected.
How can I get the query to display ALL the records, whether or not the individual has a pay status? Whether or not the individual has one is irrelevant, but I want his name to be displayed, whether or not he has one.
Thanks for any suggestions.
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Mar 27, 2014
I've got a database used daily by 4 users. It's split into a frontend (10MB) with all the forms/queries/reports/vba and a backend that's just tables (170MB), and the users access the database from a network drive. All additions through the forms are logged to a text file, and at the end of the day, a report is run that prints the day's work to a PDF. The database / workflow has been stable for the last few years, with only minor edits to the code, and no programmatic changes in the last 3 months.
Today, after running a compact-and-repair, I realized that the database contained no entries added within the last 2 weeks. I checked my log files, and sure enough I see that all of my records were at some point added to the database. This is supported by the fact that I have PDFs for every day in the last 2 weeks that show exactly what was done (roughly 30 new records/day).
My first guess was that compact and repair had corrupted the database, and knocked out a chunk of records. Fortunately, I've got daily backups, so I started restoring to yesterday's database. At this point I found that the records were missing from there, and from every backup from the last 2 weeks. Now, it's possible that my backup solution (logMeIn backup) is hosed, but the the log files are getting properly restored by the backup, which leads me to believe the backup is working. So, somehow these records were never saved in the database, yet they magically appeared in my end-of-day reports?
I thought maybe I was getting stuck in some state where the database went read-only and the edits were getting stored in memory but never written to disk, but that doesn't make sense as we occasionally restart the database during the day for other reasons, and the end-of-day reports are always complete, which knocks that out. Having restored to a prior version of the DB, I attempted to make changes / add new records and they appear to be sticking, but I find my faith in Access rather shaken, all the more so because I haven't a clue what went wrong before.
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Apr 3, 2014
I have a combo box and button on a form that should open another form and display the results in a datasheet view filtered by the combo box selection. The second form is based on a query that has the following criteria in the JobType field:
Code:
Form!frmReportView!cboType
When I run the query it correctly prompts me to enter a value for the criteria and displays the proper results. Likewise, the same thing occurs when I run the second form independently. The problem is when I try to run it with the combo box and button. The second form opens in a datasheet view with the headings, but no detail records are being displayed.
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Feb 5, 2008
Hello All,
I have three tables: Employees, Gender, Diversity. Both the Gender and Diversity tables are one to many relationships with the Employees Table. I am trying to run a query that will output a count of all diversities and genders. For example:
Diversity-----Gender-----Employee Count
White----------Male---------------1
White----------Female------------5
Asian----------Male---------------3
Asian----------Female----------<Blank>
Hispanic-------Male-------------<Blank>
Hispanic-------Female----------<Blank>
I am trying to get all counts, even if the combination of diversity/gender is not in the employees table. I am going to use that information in a Crosstab query.
What I thought would work was do a Left Join For Diversity and Employee such as:
SELECT Diversity.[Diversity Description], Count(Employee.ID) AS CountOfID FROM Diversity LEFT JOIN Employee ON Diversity.ID = Employee.Diversity GROUP BY Diversity.[Diversity Description];
Then, do a Left Join for Gender and Employee such as:
SELECT Gender.[Gender Description], Count(Employee.ID) AS CountOfID
FROM Gender LEFT JOIN Employee ON Gender.[Gender ID] = Employee.Gender GROUP BY Gender.[Gender Description];
And then do a Union. But that doesn't work.
Any thoughts or comments would be much appreciated!
Thanks,
Jon
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Mar 22, 2015
I have an application where I have to read a big VCF file in VBA, extract the information and place it into records of a table. Of course I can read as a text file, but the structure is quite cumbersome to implement with many fields missing in different records and it is not a one time job.
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