Modules & VBA :: Append Records From 2 Tables With 1 To 1 Relationship

Dec 30, 2013

I have a db using 3 large tables with 1:1 relationships. Before you question my normalization, I stress that these tables are strictly used to temporarily store user input information for a highly automated form with several hundred fields. All of the bound fields enable the form to be reopened and retain the information originally entered. The information is then transferred to a report and converted to a .pdf where it is filed; these 3 table's records are deleted weekly with a delete query. Other than a few combobox row source queries, these 3 tables are not connected to the rest of my db. At this point the form is functioning perfectly.

What I am trying to do is save about 3-5 of the partial (records) on 2 of these tables for indefinitely, no longer needed, or overwritten. Reason being is that partial information (records) on this form can be recalled and duplicated into a new form, saving the user time from having to completely re-enter some fields that will not change week to week.

So far, my best idea is to have 2 duplicate tables that store these records (based on a checkbox on a scheduled query event) that can be recalled and written back into the 2 main tables with a new primary key when needed. Append queries only work with one table at a time, and I need to maintain the integrity of these records 1:1 across the 2 tables with their primary keys intact.

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Queries :: Append Query - Unique Records To Create Relationship

Mar 22, 2015

I have created a linked Excel table in Access 2010 called 'tblExcelLinked' and I have a form called 'ASB Log Form' for the purposes of presenting the data in a more readable manner that is easier to view, plus link other fields of data that are not directly related to the 'tblExcelLinked'.

Because there is no unique ID in the 'tblExcelLinked' to create a relationship, I have created a table called 'tblASB', which allows me to add other table data linked from same d/b.

I now want to update the 'tblASB' with data from the 'tblExcelLinked', but only append new records from 'tblExcelLinked', but my inadequate append query is duplicating the records each time I run it, rather than just adding the new ones.

Once sorted my next challenge is a macro so that this runs automatically rather than being manually triggered.

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Modules & VBA :: Only Suppressing - Do You Want To Append XX Records? - Warning

Dec 2, 2014

I have code that loops through a lot of objects, and adds them to a table. Right now I have suppressed the warnings via the DoCmd.Setwarnings = False command, in order to avoid the user seeing the message confirming that they want to make changes to the table.

However, I WOULD like them to see a warning if any of the table additions were unsuccessful for some reason. Is there a way to eliminate the user needing to confirm adding or modifying records, but NOT lose the warnings related to errors with adding these records? Even if it's a separate table that contains those warnings that they could look at afterward?

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Modules & VBA :: Stop Append Query To Add Same Records Again

Mar 23, 2015

I'm using an append query that needs to add the records from another database into a table. I can get it to get the data and add the records. There are other columns in the database that are not in the one the data is pulled from. If I would run the append query again, it would add the same records again at the end. How can I avoid this? I only need to add new records that are not yet in the database I want to pull the records to.

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Modules & VBA :: Append Data From Several Tables To One Table

Feb 14, 2014

I have the following code, the purpose of the code is that to take all rows from each table to append them into one table. However, I am testing this code with 2 tables (Table2 and Table3) each table has 2 records, when I run the code, it keeps adding records to table 1 that exceeds one million. what is wrong with my code?

Dim tblString, I As Integer
Dim rstFrom As Recordset, rst2 As Recordset
Dim db As Database
Set db = CurrentDb
Set rst2 = db.OpenRecordset("Table1", dbOpenDynaset)

[Code] .....

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Modules & VBA :: Using Temp Variable To Append Specific Number Of Records To Table

May 29, 2014

I need to extract a specific number of records into a table using a MakeTable or Append command using a temp variable, e.g. TempK&SA. Previously on the forum I was shown how code could be added to the OnOpen function to use a temp variable to select a specific number of records to report. ACCESS does not have the OnOpen function in the design view of a query like in the report. It does allow a SELECT TOP but only with fixed variables or percents (e.g. 25 in the code below).

The beginning code for the make table query (where 25 is the number of records added) is:

INSERT INTO [Output] ( RndNo, PointBiserial, BloomsTax, DateRevised, Exam1, Status, Exam2, Exam3, Exam4, [NCCPAKnowledge&Skills] )
SELECT TOP 25 TestBank.RndNo, TestBank.PointBiserial, TestBank.BloomsTax, TestBank.DateRevised, TestBank.Exam1, TestBank.Status, TestBank.Exam2, TestBank.Exam3, TestBank.Exam4, TestBank.[NCCPAKnowledge&Skills], *
FROM TestBank
WHERE (((TestBank.PointBiserial) Is Null Or (TestBank.PointBiserial) Between [TempVars]![TempPointBiserialLow] And .....

how to modify the code to allow a temp variable to determine the number of records to append to another table would be gratefully received. (This process then is repeated for a total of 7 append tables with different temp variables.)

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Modules & VBA :: Reset Autonumber Each Time Delete / Append Records In A Table?

Oct 25, 2013

I need to reset the autonumber each time I delete/append records in a table. Best way?

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Add Single Record To A Table Using Append Query With One To Many Relationship

Nov 21, 2014

I have tables Account (PK acctnum) and Orders (linked via acctnum to Account). There are multiple orders per account that need to be billed individually. When creating an invoice I need to add the Account to the Invoice table and the Orders to the InvoiceDetail table. I use 2 queries to accomplish this. The first one though adds multiple records to the invoice table (because of the one to many relationship). I need to keep that so I don't bill anyone with no orders.

INSERT INTO Invoices ( InvoiceDate, AcctNum )
SELECT DISTINCT Date() AS InvoiceDate, Account.AcctNum
FROM Account INNER JOIN [Order] ON Account.AcctNum = Order.AcctNum
WHERE (((Order.OrderNum)=[Forms]![Account]![Order].[Form]![OrderNum]) AND ((Account.BillingCycle)="on discharge") AND ((Order.EndDate) Is Not Null) AND ((Order.Closed)=Yes) AND ((Order.PatientName)=[Forms]![Account]![Order].[Form]![PatientName]));

Is there any way to get it to only add one record? I've tried limiting it with several parameters to no avail.

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MS Access Can't Append All The Records In The Append Query

Feb 18, 2007

hi Guys,
I have been looking at different post and checking Microsoft help files as well, but still can't seem to fix this problem.

I am having 2 tables. The first table is connected to a form for viewing and entering data, and in the second table i am just copying 3-4 fields from the first table.

I am trying to use the insert statement to insert records in the second table, and everytime i click on the "Add" button to add the records i get the following error "MS access can't append all the records in the append query ... blah blah blah"

However if i close the form and reopen it, and goto the record (as it is saved in the first database) and now click on the add button to add the fields to the second table/database, it works.

What am i doing wrong???

Any inputs will be greatly appreciated.

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Modules & VBA :: SQL String - Append Records From Table Into Another Table

Mar 21, 2014

I have a form with a listbox that displays the name of a table. Once the listbox item is selected, the table name is set to a variable called myFile. I want append the records from the table (myFile) into another table.

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Tables :: Calculated Fields From Two Tables / Based On Relationship In Third Table

May 29, 2014

I have two tables of data, each relating to three business branches (branches A, B and C).

Table 1 shows the expenditure of each branch (by fuel, premises and wages).

Table 2 shows a number of units for each branch (mileage, floorspace and sales).

What I would like to do is calculate unit costs, based on the expenditure in Table 1, divided by a relevant unit in Table 2. The catch is that I want to have a third table which allows the user to specify which expenditure (from Table 1) is combined with which unit (from Table 2) to generate the calculated unit costs. I've been able to do this in Excel, and have attached an example. I've also attached an incomplete Access version with the first two tables. Given the complexity of my actual data, I feel this could be better handled in Access than Excel.

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Tables :: New People Added In Table1 Not Showing Up In Other Tables Despite Relationship

May 5, 2013

I have 3 tables.

Table 1: contains staff names and contact numbers
Table 2: contains training above staff have been on or need to go on
Table 3: contains pc and printer asset numbers of above staff

I used a form and entered some new members of staff in table 1. They got their auto numbers etc but when I open table 2 and table 3 those new members are not showing up in those tables. I have checked the relationship status between the 3 tables and the staffID from Table 1 is associated to table 2 and to table 3.

What's stopping the new entries from showing up in tables 2 and 3 ?

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Tables :: Set Up A Database But Wanted To Check Relationship Of Main Tables

Mar 4, 2013

I am about to set up a database but wanted to check the relationship of the main tables before I add to it. I have attached the relationship design

For a PROJECT, there can be many TESTS, for a TEST, there can be many PRODUCTS

Is my design reasonably sensible?

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Tables :: 2 Similar Tables / One Takes Too Long To Append Data

Jul 19, 2014

I have being playing with ms access but I really don't know much about it or databases in general.I have created a very simple database to gather twitter following/followers data for research purposes.One table (table01) has a field for the "boss" user (=the user who I gather data for), another field for "client" (=bosses followers or friends).Both fields are numeric and contain the users id's.In order to distinguish if the link is follower or friend there is a third field, called type which can be either 1 (=follower) or 2 (=friend).So the data would look like this:

boss - client - type
12345, 67890, 1
12345, 54321, 2

If user with user id 12345 had a follower (type 1) with user id 67890 and a friend with user id 54321...In order to avoid getting duplicate rows I also added a unique identifier which is of the form boss_id-user_id-type.So the above row looks like this:

12345-67890-1, 12345, 67890, 1
12345-54321-2, 12345, 54321, 2

That works just fine.For several reasons I also needed data of the form source - target.So I also made another table (table02) of this form.

67890, 12345
12345, 54321
...

In table 2 you don't need the "type" field since the position of the user id shows the type of relationship.Still, you need a unique identifier in order to avoid duplicates, so I added on with the form: source_id-client_id..So table02 lookes like this

67890-12345, 67890, 12345
12345-54321, 12345, 54321
...

Both tables also have a date/time stamp for each line.As you can see, table01, having also a type field is bigger than table02.The problem is when I try to append data, exactly the same data in both tables.Appending data to table01 is ok, while appending data to table02 (which is smaller, having one less field) takes a really long time, maybe 10 times as long as appending data to table01.To make sure that no query's are causing the problem I have tried first creating temporary tables with the data to be appended, no duplicates, nothing that would cause the database to make extra calculations and used a simple update query with no filters to append data.Still I get the same result, table02 takes a very long time to finish while table01 finishes in no time.

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Feb 14, 2014

I have two tables linked via Project ID as shown in the attached file. I need Module to concatenate Project sub types against Project Types.

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Modules & VBA :: Building Temporary Table Using Records In Two Different Tables

Sep 23, 2014

I'm making a library database program thing... There's an option for the user to view all books on loan.

I have two tables:

Books, which has columns ID*, ISBN, Author, Title, Year, Location
BorrowerStorage, which has columns Book ID, Name, Email Address, Desk Number

Book ID in BorrowerStorage is related to the Books primary key.

Now, for the viewing all books on loan, I want it to produce a read only table which contains all the entries from the BorrowerStorage table and the corresponding Title/Author columns (i.e. the records for which the ID in Books column = BookID in Borrower Storage column)...

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Tables :: Cannot Create Relationship Between 2 Tables

Sep 9, 2013

I've only just started using Access 2007 at my new job. I've been asked to create a database that will show appointments for all 10 of the employees. I have created a table for the main schedule (where ill put all the data) then one for each of the employees. I've managed to link the tables no problem but it wont let me create and updating relationship. It keeps saying "no unique index found for the referenced field of the primary table". How do I fix this?

I want it to automatically update the date, time, location, customer name and description, if its changed on the main schedule for a certain appointment on the corresponding employees schedule.

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Tables :: Creating Relationship Between Two Tables

Dec 11, 2012

I created two tables, but i don't know what kind of relationship i should create.

In the first table, i would like to put all different tests (medical tests, such as EMG test, and so on), in the second table, i want to add the settingup for each test, say, recording site, stimulating site et.al, then i want to use one form to populate data into these two tables, what should i do?

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Tables :: Define Relationship Between Tables

Sep 19, 2013

I am trying to define a relationship between tables. However, the unique nature of my data doesn't seem to be allowing typical relationships. I am not sure if I need to somehow create a relationship (junction table?) or just keep things as they are. Do I need a Foreign Key? FYI, I am only querying the data - no updates.

I have two tables that I am able to join by using a field in Table1 tied to a portion of a field in Table2. No other columns in either table can reliably relate the two tables. For example:

Table1.ColA has a 5 character string.
Table2.ColA has a 10 character string.

I need to match Table1.ColA to Table2.ColA where the first five characters in Table2.ColA match Table1.ColA.

This match, produces 1 to Many results (for every Table1.ColA string, there are 1 to many Table2.ColA records that match.

IMPORTANT FACTORS:
- Table1 contains data at a SYSTEM level.
- Table2 contains the parts that make up the "SYSTEM" in Table1
- The PARTS in Table2 can be in 1 to many SYSTEMS from Table1
- Table1.ColA is not unique by itself (it's part of a composite PK in Table1).
- Table2.ColA is not unique by itself (it's part of a composite PK in Table2).

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Deleting Records And A One To One Relationship.

Mar 19, 2007

Hello all,

I have 3 tables:
1. customer
2. DVD collection
3. Borrow

The aim of this system is to create a home borrowing system.

The customer table has a one to many relationship with the borrow table, while the dvd collection has a one to one with borrow. I can create a new book with no problem, and even view these on a form. Here my proble arises.

I ahve another form to return a DVD. I view the records from the borrow table, and once found what i want there is a button which deletes the record from the borrow table. Sadly, when i press this button, not only does it delete the record in the borrow table, but it will also delete the record from the DVD collection table.

I have tried everything i can think of, and i don't want to change to change the design as i have found this mnethod very easy to generate reports and the like. Any help??

Thanks

EDIT: the button i used was from the wizard that comes up when you create a button.

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Relationship Between Two Tables

Jan 17, 2006

Hi,

I have a db with two table.
Table1 Trade has the following among other fields: RefNo (autoNo) PK, TradeDate, HostName, Methodology, etc.

Table2 Market has the following among other fields: MarketDate as Date ( ), USD/EUR_Rate, USD/CHF_Rate, USD/BRL_Rate, etc.

I need to link both tables so that the TradeDate correspondes to the MarketDate. what is that say on TradeDate if it is on 15/01/06 I can see what the Market values for the MarketDate corresponding to that TradeDate.

I tried to link MarketDate as PK on Market table2 to TradeDate on Trade Table1.
It seems to work but it does not seem right as sometimes I get errors in entering data, etc on the Market table2.
The MarketDate is unique meaning only one data of values for a given date, they can be modified but not duplicated.

Can anyone help, on the best solution for the links to work?

Thanks
dfuas

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Two CBO's And Tables Relationship

Feb 27, 2008

I feel confused about something and I have the need for assistance because solving this small thing would make my life easier. I very much appreciate you taking the time to read this.

I'll focus in on a small part of my database:

----------------
| tblBreakpoint|
----------------
| BreakpointId |
| Remarks |
| ... |
----------------

each Breakpoint can have only one Module and a Module can have many Breakpoints

----------------
| tblModule |
----------------
| ModuleId |
| ModuleName |
| .... |
----------------

each module can have only one Function and a Function can have only one module

----------------
| tblFunction |
----------------
| FunctionId |
| FunctionName |
| ... |
----------------


I want to normalize my database as much as possible.

I will make a make a form for Breakpoint containing two comboboxes. The top combobox will contain all Modules and I want the second combobox to contain only the Functions that are related to the selected Module from the first combobox.

I know this can be programmed, that's how I do it now: in the onChange-event of the first combobox, I load the content of the second combobox.

However: what I would like to know specifically 3 things:
--> what is a common way to solve this?
--> Is there a way to solve this using just table-relationships? (drop 2 cbo's on the form and with correct relationships access populates the second and/or the first automatically)
--> What are the correct table relationships for this and therefore what missing ID's (used for relationships) have to be filled in in the above 3 tables?

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Relationship Between 2 Tables

Oct 23, 2005

Hi:

Tables:
I have 2 tables, there are same fields: Name, Date, and Invoice #

I make a relationship between 2 tables, connect Name, Date, and Invoice #
And click "Enforce Referential Integrity", "Cascade Update Related Fields", and "Cascade Delete Related Records".

One-to-One.

After that, I go table 1, create a record, then close it, then open table 2, the record I created in the table 1 is NOT over there. Does the relationship create record? It only update and delete. What about Add ?
Please let me know about it. Thanks.

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Update Records With A Circular Many To Many Relationship

Feb 27, 2006

Hi Foks,

I'm sure this has been asked and answered many times but I'm not having much success in searching for it as I can't think what to put in the search engine. My apologies in advance for the longwindedness of this posting.

Anyway, I have a database for tracking projects. As the projects evolve, they are sometimes amalgamated, split, dependant on other projects or implemented under a common contract with one or more other projects. Thus, a project can have none-specific relationships with multiple other projects.

To accomodate this:

I have a juction table, tbl_Related_Projects, with fields Project_ID and Related_Project_ID set up as a joint PK.

The PK of tbl_Prj_Details has 1-to-many relationships to both of these fields to create a "circular" many-to-many relationship between the tbl_Prj_Details.Project_ID field and itself.

A comment field in tbl_Related_Projects describes the nature of the relationship between the projects.

;) I hope I you're still with me and following this!;)

On my fdlg_Prj_Details, I have a subform for tbl_Related_Projects. A user can select related projects from a drop down list (Combo Box). So far so good.

Here (finaly :eek: ) is the question: When a user selects a related project (Project B) on the related project subform for Project A, how do I get the reverse relationship to show for Project B i.e. Project A is to appear in the related projects subform of the Project B record, along with the same comment?

I can't even begin to think how to achieve this but as it is a relationship issue, it must be what relational databases are all about and have been solved many times.

Currently a user must select the appropriate project in the related project subform for each record and enter the comment twice. The possibility and liklihood is that the relationship will not always be noted for both ends i.e. A will be related to B, but B not related to A.

:cool: Small caveat for any helpers here, I can copy, cut, paste and stumble/modify code, but at this early stage in my database carreer (ha!), I cannot write it from scratch - too many traps for beginners.

Having re-read this a number of times before posting, it is occuring to me that this is a more complicated problem than I thought it was. Many thanks in advance for any help and advice.

Regards,

Keith.

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2 Tables, No Relationship, Need To Join

Dec 20, 2004

First time user!!!

I work for the school dist. and we have 2 tables for 2 different groups.
I need to pull data from them both and create a new Query.
Example
Table 1:
Name, address, phone

Table 2:
Name, address, phone

(No similarities in ether database, and we'd like to NOT export data)

I'm hoping it's an easy fix that I've overlooked.
Michelle

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Is This Probem With My Tables Or Relationship !!!!

Jan 22, 2006

Hi guys i know this is a simple one but i have been struggling for ages now i would very much love some help. I have a customer database that has a number of tables customer, quotes and materials. I keep getting errors all the time from the database when i try enter information im not sure whether it is my relationships or my tables setup.

The first table that will be displayed is the customer one once all the information has been entered into that one then the customer database should be linked to the quotes table and then from the customers database it drops down into the quotes with the little + sign and then the user enters all the information to do with the job but the field Materials must call a dropdown box, and then display the contents from the materials database, but only the material name.

If anyone can help please do as i have been struggling with this for over a week now and have tryed to solve it myself but with no joy Thanks in advanced i have included the database link below:

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