Modules & VBA :: Code To Take To A Duplicate Record
Aug 13, 2013
I have a form based on a query and have written code to display a msgbox if a duplicate entry is inputted in the NHS_Number field in the form. I have also added code "me.undo" to clear the form so that it is not saved. I am looking for a piece of code that will display the duplicate record. Here is my code thus far:
Private Sub NHs_Number_BeforeUpdate(Cancel As Integer)
Dim dbs As Database
Dim rst As DAO.Recordset
Dim x As Integer
[Code]....
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Jun 12, 2014
I have a table which has duplicate records so I want to write down the code so that when the user click on a button then it should remove the duplicate records from the table.
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Oct 21, 2014
How to give a VBA code for duplicate records is without entry in Subform datasheet. I just used in the screenshot code but that is not working properly. how to change a vba code for without entry duplicate names.
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Oct 3, 2013
I have two tables in my Access database. Table 1 has three columns, First Name, Last Name and Phone Number. Table 2 has just 2 columns, First Name and Last Name. What I would like to do is write a VBA macro to consolidate Table 2 into Table 1 and insure any duplicate First Name-Last Name combination is removed.
Table1
Code:
F.Name L.Name Tel.N.
John Smith 12345
Larry Miller 12344
Tony Woods 12333
Table2
Code:
F.Name L.Name
Albert Black
Larry Miller
John Bush
Table1 Post-Macro
Code:
F.Name L.Name Tel.N.
John Smith 12345
Larry Miller 12344
Tony Woods 12333
Albert Black
John Bush
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Jun 15, 2014
If expression to determine if a duplicate records has been entered.
DateAte is a date
MealType is a list box (text)
All I want to do is prevent two lunches, etc. from being entered on the same date. Code that results in the message box every time, regardless if a duplicate record or not.
Private Sub MealType_AfterUpdate()
Dim strDA As String
Dim DA As Date
DA = Me.DateAte.Value
strDA = "[DateAte]=" & "#" & DA & "#"
If DCount("[MealType]", "tblmeals", strDA) > 1 Then
[code]....
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Nov 29, 2013
I am trying to create duplicate records from a main form frmManagers which has a subform frmSubMeasure. I have placed the duplicate button on the main form. It creates a duplicate of the main form data and gives me the option to add new record to the sub. I want the duplicate to be created on the sub form for me to just edit the scores.
I don't know how to pass the sub form data to be duplicated I thought the append query which I used would update the tblSubMeasure table which created the subform frmSubMeasure.
In the sub the append query do update the form with the new MeasureID from the mainform and the form is available to enter new data. I want the subform data to be duplicated as well
In the query I included all the fields from the tblSubMeasure table and this is appended to the same table tblSubMeasure and I place a tag on the MeasureID using "[Forms]![frmManagers].[Tag]"
Code:
Private Sub btnDuplicate_Click()
Dim dbs As DAO.Database, Rst As DAO.Recordset
Dim F As Form
'Return Database variable pointing to current database.
Set dbs = CurrentDb
Set Rst = Me.RecordsetClone
[Code] .....
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Jul 25, 2013
I need to be able to produce an error on a form where the user attempts to create a new user that already exists. The error needs to be produced when the save button is clicked.
See below for the existing code on my save button which exists in form, 'frmAddEditUser':
Private Sub cmdSave_Click()
If IsNull(cboManagerID) = True Then
MsgBox "Please select a manager", vbExclamation, "Details Missing!"
Me.cboManagerID.Requery
[Code] ....
Currently, if I attempt to create a user with the same Payroll ID as an existing user, my 'User details saved' message box is displayed and to the user it looks like a new record has saved successfully which isn't the case.
I need a message box to appear displaying something like "Payroll ID n already exists" where n is the 'PayrollID' of the duplicate record. (Is it possible to combine a value from a certain control and ones own custom text?)
Note: PayrollID is a combination of letters and numbers, i.e. two letters, followed by 5 numbers, e.g. JD12345.
For reference, the table/field and and control are called, '[tblUser].[PayrollID]' and 'txtPayrollID' (on 'frmAddEditUser') respectively; it is from this field and control that I want the error to be produced if the user is entering the same values which are existing in 'tblUser'.
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Sep 5, 2014
So I have a form which is showing the current record and you can scroll through these and make modifications to them from the form as opposed to using a table.
The form has the following fields populated from the main table
Customer name (Can appear more than once)
Status
Date
Servers
Positions
In addition it has several buttons for next record, previous record, first & last record, new record, delete record and update record.On this form i have a text box that i want to be able to use to search for a record using the customer name when you press the search button associated with it. I've got some code and it is mostly working but it seems to be moving the text entry cursor to the date box of the record for some reason.
What I want it to do is take the text from the search box and find it and move the form to that record.
Code:
Private Sub btn_cstmr_srch_DblClick(Cancel As Integer)
On Error GoTo HandleError
Dim strFindWhat As String
strFindWhat = Me.txt_cust_search.Value
[code]....
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Aug 14, 2014
I have the following code:
techid = Forms!Main!txtCurrentUserID
Task = 2
note = "Work Instructions"
strSQL = "SELECT *"
strSQL = strSQL & "FROM [tblTracking] "
strSQL = strSQL & "WHERE ([EmpID]=" & techid & ");"
Set rs = CurrentDb.OpenRecordset(strSQL)
[code]....
For whatever reason, this code will move to the last record that was entered in YESTERDAY, but I want it to move to the last record that was entered in TODAY. If I change the code to only records that are dated today, it claims there are no records (EOF), when there clearly are. why the code will not move to the last record of the table, it is only moving to the last record that was entered yesterday.
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Sep 4, 2014
I am using a datasheet view with dbl click code to open a form to a selected record. I was able to use pbaldy's code and it worked perfectly.
DoCmd.OpenForm "Asset Status", , , "[Project Number] = '" & Me.Project_Number & " ' "
Then I realized I really want to be able to go to other records after I have gone to this form and tried this:
Dim rs As Object
Dim lngBookmark As Long
'set variable to the current record
lngBookmark = Me.Project_Number
'open new form
[code]....
But to no avail. Project_Number is a text field.
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Apr 28, 2015
I'm changing a record source on a form when the user clicks a "save" button.
I'm doing this to store a value from the current form in a table that is not part of the default form query.
This works fine.
I have a separate button on my form called "Home", when the user clicks this button it requerys the current form which triggers the before update event to run, this in turn brings up a message box which asks the user if they want to save or not. If they click yes then it runs the SaveButton click() code.
For some reason when the user presses the save button and then exits, everything works but if a user presses the “home” button which triggers the save button then it brings up the “2107 The Value you entered doesn’t meet the validation rule defined for the field or control.” Runtime error and stops on the change recordsource command.
Why triggering the same code directly from a button or indirectly from a before update event has two different outcomes.
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Nov 20, 2013
i have a database which has new customers added daily (currently we post all documentation)
when a new record is filled in the customer receives:
cover letter/invoice(report), book page(report) and a book (pdf, always the same) the reports are created from the record
rather than post all these documents i would like to email them to each customer in 1 email with the reports in pdf format.
Example:
CC (email feild from the record)
Subject (pre filled with "Stop Bullying Now! Books 4 Schools order")
Body (pre filled with "Dear ([Contact]if possible) Please find enclosed your documentation for your recent telephone order bla bla bla and our logo.jpg if possible)
then i would like to attach to the email the cover letter/invoice(report), book page(report) and the book (pdf) from the hard drive (r.eports changed to pdf)
if i can press a button on the form to send it that would be good.
if i could link it to a query to send a batch of them that would excellent.
The Database is Named: b4s.mdb
The table is called: Main Table
The input form is called: Client
The letter/invoice report is called: b4sletinv
The Book page report: b4sbook
The pdf book is located at c:Documents and SettingsAdministrator4sfinal.pdf
The query for the batch is called: coverlet&proforma
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Sep 18, 2005
Hi
Please help. I have create the below code in red but what is the mistake.
If DCount("[product_code]", "PRODUCT MASTERLIST", "[product code]"= " & Me.Product_code& "'") Then
MsgBox "This Product Code has already exists!!"
Cancel = True
Me.Undo
Exit Sub
Else 'Do nothing
End If
Thank you
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Feb 19, 2013
I have a table that has 1335 records in, and columns names, Title, First Name, Surname, Address, Address2, Town/City, County, Postcode.I want to know how to write a SQL code, which will locate all the duplicates that match the First Name, Surname and Postcode and delete them, but keeping 1 copy of the duplicate.I have created a query to locate the duplicate records, and I have put the SQL code there. I tried changing this, however it would delete all the records, so I am not to sure what to try...
SELECT SurnameSearch.Title, SurnameSearch.[First Name], SurnameSearch.Surname, SurnameSearch.Address, SurnameSearch.Address2, SurnameSearch.[Town/City], SurnameSearch.County, SurnameSearch.Postcode
FROM SurnameSearch
WHERE (((SurnameSearch.[First Name]) In (SELECT [First Name] FROM [SurnameSearch] As Tmp GROUP BY [First Name],[Surname],[Postcode] HAVING Count(*)>1 And [Surname] = [SurnameSearch].[Surname] And [Postcode] = [SurnameSearch].[Postcode])))
ORDER BY SurnameSearch.[First Name], SurnameSearch.Surname, SurnameSearch.Postcode;
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Apr 8, 2014
I have a database with customers/orders etc. I need to create a form or something which will show if a duplicate customer is entered. I know about the duplicate records query wizard, but I also need an easy way to consolidate and delete records. When a duplicate customer is found, move the customers order/s [OrderNumber] to the existing customer and delete the new/latest customer record.
Customers are in tblCustomers, their orders are in tblCustomerOrders, [CustomerNumber] is the joining field.
I was thinking of just a date/time field for [DateCustomerEntered] with default value Now to keep track of the later customers?
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Apr 12, 2005
I have a database with a table that uses a numeric field as a PK. If I use the built in "Duplicate" Command button on a form it creates an exact duplicate of the record, which then Access won't allow because the PK is no longer unique.
Does anyone know of a way that I could make the number be the max number + 1 when I click the "Duplicate" Button?
Thanks
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Mar 11, 2006
Hi All,
I have a recored set and i dont want a duplicate of the record set in the same table.
Say if my table name is businessskills and contains three fields(columns) and their names(Email , B_code, Rating) highlighted in red with data are as below
Email B_code Rating
hugh@hp.com b001 1
hugh@hp.com b002 3
hugh@hp.com b005 2
ston@hp.com b002 3
ston@hp.com b007 3
I have 5 recordsets in my table as shown above and i want to prevent any e duplicates.
Is this possible to implement to with excel vba code or directly in Access Database, either ways is fine with me.
Can any one please help me with this.
Thanks in advance
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Dec 21, 2006
I'm trying to make a simple DB that we can enter our time for working on projects.
So far I have a Form with the employees name and the date in it. Then below that is a subform with the project number, name, client name, and hours.
I want to use this whole "sheet" for one days worth of work for 1 employee. New sheets will be used for each day.
When I try to make a new sheet I get an error that it cant change the table because it would be creating a duplicate entry.
How do I solve this?
Also, should it be difficult to be doing what I'm trying to do?
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Jul 13, 2007
The access table has one primary key StudentID which is indexed with no duplicates. (StudentID consists of schoool ID + an auto increment #)
When a second student is entered with the same name and birthdate into the table but with a different studentid the record cannot be saved as there is a duplicate value. If the birthdate is removed the record can be saved. If another character is entered after the first name with the birthdate the record can be saved.
I have tried adding time to the record, that did not solve it. I tried changing name and birthdate to index yes duplicates okay that did not solve it.
The only relationship is on studentid, I cannot understand why the birthdate is the problem when there is no relationship or primary key on that value.
Has anyone experienced this issue and can explain why access views this as a duplicate record when in fact it is not!
Thanks
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Aug 17, 2005
hi everyone,
i have a form that i'm trying to create a button to duplicate the record. i'm using the control wizard which produces the following code:
Private Sub DuplicateRecord_Click()
On Error GoTo Err_DuplicateRecord_Click
DoCmd.DoMenuItem acFormBar, acEditMenu, 8, , acMenuVer70
DoCmd.DoMenuItem acFormBar, acEditMenu, 2, , acMenuVer70
DoCmd.DoMenuItem acFormBar, acEditMenu, 5, , acMenuVer70
Exit_DuplicateRecord_Click:
Exit Sub
Err_DuplicateRecord_Click:
MsgBox Err.Description
Resume Exit_DuplicateRecord_Click
End Sub
When i try to execute the code via a comand button, i get an error and the duplicate record operation does not occur. one thing i noticed is that i have a lot of lookup fields (i.e. FK's to lookup tables one-to-many relationships) in underlying table being populated by the form. i've created combo boxes on the form to populate the FK's in the underlying table. the error that occurs when trying to use the above code produces a "paste errors" table and in that paste errors table instead of the bound column values from the combo boxes (i.e. PK values from the lookup tables) it shows the display values from the combo boxes. i'm not sure if this has do with anything, but i couldn't figure out why it was doing this.
does anyone have any ideas how i could get this duplicate record procedure to work?
many thanks for any help or suggestions.
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Dec 2, 2005
I have a form (with subform in it) and i fill it with different values. After some time, i need to fill another record (new one), with similar values.Is it possible to make a duplicate of my previous record, and put it in the "new record" so that i won't have to fill all fields again, only change excisting ones to different values.
Thanks
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Mar 13, 2014
On my form I've got an afterupdate event that checks if the information entered already exists and this works absolutely fine. However what I would like is the option to go to the existing record if one is found, but I can't get it to work.
This is my code currently;
Code:
Private Sub Job_No_AfterUpdate()
If DCount("*", "PACKING", "[Job No>]='" & Me.[Job No] & "'") > 0 Then
If MsgBox("Job Number already exists! Go to record?", vbYesNo, "DST PLANNER") = vbYes Then
Dim rs As Object
[Code].....
The check for the Job Number works fine but when I click Yes on the message box, the form stays on the current record instead of moving to the existing record.
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Mar 17, 2013
I am having trouble duplicating a record on a form. It gets tripped up on the phone number field ?????
The phone field has an telephone input mask. The error message is:
"The value you entered isn't appropriate for the input mask '99/99/0000;0_' specified for this field"
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Mar 12, 2007
dear all
i managed to get checking for duplicate record by ONE field ie member_no
code :
If DCount("*", "runner", "member_no = " & Me.member_no) > 1 Then
MsgBox " This member is already exist!" & vbCrLf
Me.c_memberid.SetFocus
Else
DoCmd.CancelEvent
End If
how i want to get checking duplicate record by TWO fields ie member_no and run_no ?
thanks in advance
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Aug 4, 2005
I have a search form passing text from unbound controls to a query. These two fields (AuthorName & Title) of the query are from two different tables (Authors & Papers) set up in a many to many join. The 3 dummy records I am using are as follows:
Record 1
AuthorName: Smith (Author 1)
Title: SmithTitle
Record 2
AuthorName: Smith (Author 1)
AuthorName: Jones (Author 2)
Title:SmithJonesTitle
(i.e. two authors for this record)
Record 3
Author: Jones (Author 2)
Title: JonesTitle
If I stick in 'Jones' into the Author field and 'JonesTitle' in the Title field I correctly get 1 result from the query (record 3). However, oddly, if I put in Smith and SmithTitle I get two records (2 x record 1)!!!!! There aren't two records!!! Similarly if I leave both blank I get all the records and again there is a duplicate of the Smith record (and only this one is duplicated!)
The query criteria are:
[AuthorName] Like [Forms].[Search]![Author] & "*"
[Title] Like [Forms].[Search]![Title] & "*"
Any ideas???
Thanks
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Sep 1, 2005
Hi,
I have table tblSample (IdNo, SCode, StaffNo) where IdNo is AutoNumber. This is sample of data,
IdNo SCode StaffNo
10 ABC 50424
11 DEF 50424
12 GHI 50424
21 ABC 50424
22 DEF 50424
23 GHI 50424
26 ABC 50424
27 DEF 50424
28 GHI 50424
Is it possible for me to delete records from IdNo 21-23 and IdNo from IdNo 26-28. Any idea? Thanx in advance..;)
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