Modules & VBA :: Email Only Going To First Recipient When There Are Multiple

Dec 12, 2013

I have created a database that auto emails and works well, my problem now is that though there are multiple emails to send to it is only sending to the first one. The way I have set this up is I have created a qry to combine all emails using Allen Brownes concatrelated in below

Code:
SELECT DISTINCT Left([Copy Of tbl_Depot]![Depot],3) AS Port, ConcatRelated("[Copy Of tbl_Depot]![ContactEmail]","[Copy Of tbl_Depot]","[Copy Of tbl_Depot]![Port]=""" & Left([Copy Of tbl_Depot]![Depot],3) & """") AS Email
FROM [Copy Of tbl_Depot];

I then link this to an append qry which becomes my data source

Code:
INSERT INTO tbl_dptem ( [Empty Return Location], [Container], ContactEmail, DepotEmSent )
SELECT qry_emdepot1.[Empty Return Location], ConcatRelated("[qry_emdepot1]![Container No]+chr(13)+chr(10)","qry_emdepot1","[qry_emdepot1]![Empty Return Location]= """ & [qry_emdepot1]![Empty Return Location] & """") AS [Container], qry_Portem.Email, qry_emdepot1.DepotEmSent
FROM qry_Portem RIGHT JOIN qry_emdepot1 ON qry_Portem.Port = qry_emdepot1.[Empty Return Location]
GROUP BY qry_emdepot1.[Empty Return Location], qry_Portem.Email, qry_emdepot1.DepotEmSent;

Below is the code I use to auto send emails and when I check it shows all email addresses in sent email but it is only going to the first recipient.. not sure what I need to do so all of them get it.

Code:
Sub EmDepot()
Dim Notes As Object
Dim Maildb As Object
Dim MailDoc As Object
Dim objNotesDocument As Object
Dim objNotesField As Object

[code]...

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I have been able to create code to send email for my ticket system but now have a need to add an additional recipient. I would prefer this recipient to be add in the CC field. This email address will come from its own table. I have tried to figure this out myself but I can't get anything to work for me . I am fairly new to VBA and all of my experience is just through trial and error (mostly error). I have attached my original code below ....

Private Sub cmdMailTicket_Click()
On Error GoTo Err_cmdMailTicket_Click
Dim stWhere As String '-- Criteria for DLookup
Dim varTo As Variant '-- Address for SendObject
Dim stText As String '-- E-mail text

[Code] ....

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I have the following code (which everyone uses) but I have a challenge.

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Code:
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Code:
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[code]...

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Can someone help me try and figure out how I can get my code to not just pull the first email based on a dlookup from a table...

I am looking to enter information in a form and have outlook populated with to specific email addresses based on a groupid in the table. Right now this code works fine but only returns 1 email address not all with the same GroupID.

Private Sub Command27_Click()
On Error GoTo Err_Command27_Click



Dim stWhere As String '-- Criteria for DLookup
Dim varTo As Variant '-- Address for SendObject
Dim stText As String '-- E-mail text
Dim RecDate As Variant '-- Rec date for e-mail text
Dim stSubject As String '-- Subject line of e-mail
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Dim stDelBidPrice As String '-- Delivery Bid Price
Dim stOverBidPrice As String '-- Override Bid Price
Dim stOverMeanPrice As String '-- Override Mean Price
Dim stOverOfferPrice As String '-- Override Offer Price

'-- Combo of names to assign price change to
stWho = Me.GroupID
stWhere = "ClientServices_tbl.GroupID = " & "'" & stWho & "'"


'-- Looks up email address from ClientServices_tbl
varTo = DLookup("[ClientEMAIL]", "ClientServices_tbl", stWhere)

RecDate = Me.Date

stSubject = ":: Price Change Request :: " & RecDate

stCusip = Me.CUSIP
stDelBidPrice = Me.DeliveredBidPrice
stOverBidPrice = Me.OverrideBidPrice
stOverOfferPrice = Me.OverrideOfferPrice
stOverMeanPrice = Me.OverrideMeanPrice

'-- Evaluators employee who assigns ticket
stEvalEmp = Me.EvalEmpId.Column(1)

stText = "A price change has been requested by Evaluators Department." & Chr$(13) & Chr$(13) & _
"This price change has been requested by by: " & stEvalEmp & Chr$(13) & _
Chr$(13) & _
"Price Change Details:" & Chr$(13) & _
"Received Date: " & RecDate & Chr$(13) & _
"CUSIP: " & stCusip & Chr$(13) & _
"Delivered Bid Price: " & stDelBidPrice & Chr$(13) & _
"Override Bid Price: " & stOverBidPrice & Chr$(13) & _
"Override Offer Price: " & stOverOfferPrice & Chr$(13) & _
"Override Mean Price: " & stOverMeanPrice & Chr$(13) & _
"This is an automated message. Please do not respond to this e-mail."


'Write the e-mail content for sending to assignee
DoCmd.SendObject , , acFormatTXT, varTo, , , stSubject, stText, -1

Exit_Command27_Click:
Exit Sub

Err_Command27_Click:
MsgBox Err.Description
Resume Exit_Command27_Click
DoCmd.GoToRecord , , acNewRec
End Sub

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Im using the code below to send information by email. BUT:

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The code is:

Private Sub cmdMailTicket_Click()
On Error GoTo Err_cmdMailTicket_Click

Dim stWhere As String '-- Criteria for DLookup
Dim varTo As Variant '-- Address for SendObject
Dim stText As String '-- E-mail text
Dim RecDate As Variant '-- Rec date for e-mail text
Dim stSubject As String '-- Subject line of e-mail
Dim stTicketID As String '-- The ticket ID from form
Dim stWho As String '-- Reference to tblUsers
Dim stHelpDesk As String '-- Person who assigned ticket
Dim strSQL As String '-- Create SQL update statement
Dim errLoop As Error

'-- Combo of names to assign ticket to
stWho = Me.cboAssignee
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varTo = DLookup("[strEMail]", "tblUsers", stWhere)

stSubject = ":: New Help Desk Ticket ::"

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RecDate = Me.txtDateReceived
'-- Helpdesk employee who assigns ticket
strHelpDesk = Me.cboReceivedBy.Column(1)


stText = "You have been assigned a new ticket." & Chr$(13) & Chr$(13) & _
"Ticket number: " & stTicketID & Chr$(13) & _
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"Received Date: " & RecDate & Chr$(13) & Chr$(13) & _
"This is an automated message. Please do not respond to this e-mail."

'Write the e-mail content for sending to assignee
DoCmd.SendObject , , acFormatTXT, varTo, , , stSubject, stText, -1

'Set the update statement to disable command button
'once e-mail is sent
strSQL = "UPDATE tblHelpDeskTickets SET tblHelpDeskTickets.ysnTicketAssigned = -1 " & _
"Where tblHelpDeskTickets.lngTicketID = " & Me.txtTicketID & ";"


On Error GoTo Err_Execute
CurrentDb.Execute strSQL, dbFailOnError
On Error GoTo 0

'Requery checkbox to show checked
'after update statement has ran
'and disable send mail command button
Me.chkTicketAssigned.Requery
Me.chkTicketAssigned.SetFocus
Me.cmdMailTicket.Enabled = False

Exit Sub

Err_Execute:

' Notify user of any errors that result from
' executing the query.
If DBEngine.Errors.Count > 0 Then
For Each errLoop In DBEngine.Errors
MsgBox "Error number: " & errLoop.Number & vbCr & _
errLoop.Description
Next errLoop
End If

Resume Next


Exit_cmdMailTicket_Click:
Exit Sub

Err_cmdMailTicket_Click:
MsgBox Err.Description
Resume Exit_cmdMailTicket_Click

End Sub

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Jan 30, 2007

hello once again
Scenario:
I currently have a form that the users can browse through listings of items for sale. While going through the records, they can mark with a checkbox of which items to include in a report to send in an email. The check box is currently part of the listings table, and i then run a query to pull items with the box checked, then put those in to a report, then they can email.

Problem:
about 5 users use this database, so if one user is selecting items that they want it's going to cause a problem for another user to select only the items he wants since it is all updating to the same table. Ex, if I select items 2 and 3 and another person selects items 4 and 5, when I click to show the report, its going to show items 2,3,4,5. Make sense?

Solution:
Since there are only 5 users, I made them all aware of this, and also created a reset selected email checkbox button, that sets the checkbox back to unchecked so the next person can select their own items and email. There has to be a better way to fault proof this, I just can't think of one. Any ideas would be greatly appreciated!

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Dec 18, 2007

Hi,

I'm not sure which Form topic this post should go under ...

I have an Access Database which contains contact information including email addresses in a number of tables. Each table is a reference group of individuals interested in a particular topic and has three fields (contactID, name and Email). All tables relate back to a master address list.

This allows me to have different (or multiple) people from within the same master address as contact persons for different reference groups. When I am doing labels, or printed reports for labelling I simply combine the address from the master list with the conact from the reference group list.

I would like to be able to replicate this approach for e-mail messages.

Ideally the databse would create distribution lists and export these to outlook global address list where they would be available to all users.

Alternately, I would write a module that automatically generates a new email message with all the Email Address entries from a user selected table in the To: field. The user would then edit the email message and press send.

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Have found some code that originated from this forum, and have modified it to suit my needs. There's one form with all the information, that has multiple buttons and subsequently multiple functions to generate emails, with each button/email to generate a different format and content. The first use of a button works fine, but trying to use the next button right after does nothing. If you exit the form and re-enter, you can then use the next email button, but that's a pain and the users won't like that. Can anyone help? I've pasted a sample of the code that is being used below, it's duplicated and changed slightly for the other buttons. I currently have the button linked to a macro that does other things like saving, and setting dates and then running the function.

Thanks,
Don
-----------------------------------------------------------------
Public Function AckEmailNew()
On Error GoTo Err_cmdMailTicket_Click

Dim varTo As String '-- Address for SendObject
Dim stText As String '-- E-mail text
Dim stSubject As String '-- Subject line of e-mail
Dim stTicketID As String '-- The ticket ID from form
Dim strSQL As String '-- Create SQL update statement
Dim errLoop As Error

varTo = Me.ClientEmail
stTicketID = Me.STSITicket

stSubject = "Ticket/numéro de référence: " & stTicketID


stText = <<My text goes here>>

'Write the e-mail content for sending to assignee
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On Error GoTo Err_Execute

Exit Function

Err_Execute:

MsgBox Err.Description
Resume Exit_cmdMailTicket_Click

Exit_cmdMailTicket_Click:
Exit Function

Err_cmdMailTicket_Click:
MsgBox Err.Description
Resume Exit_cmdMailTicket_Click

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Aug 1, 2006

Hello to all the Users!
I am new at Access and new to programming.
I have created an Access form that has four labeled control buttons each one with an individuals name. I have the corresponding code:

Private Sub Email_PersonOne_Click()
DoCmd.SendObject acSendNoObject, , , "personone@yahoo.com", , , "Work Request", "A new work request has been submitted."
End Sub

When I have one button and one code the email function works. I want the users to be able to select one out of four people who they want to notify upon completion of the form. So I have four buttons and changed the email address and the names on the buttons but now none of the buttons work.
The code is on the same page separated with just a line between each section.

Does this make sense?
Any input would be greatly appreciated.
Thanks in advance for your time and help.
Sincerely,
DebraF

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