Modules & VBA :: How To Send Different Attachments To Different Recipients
Jul 22, 2015
I currently have a code set up which sends an attachment from a drive on my computer to all the email addresses in a certain query. I would like to change the code so that I can add a button that will allow me to send an email with a specific attachment depending on their individual code in a table, e.g each person will receive a specific attachment. At the moment, the attachments are saved with the same file name as the person's specific code.The code I am currently using is:
Private Sub Command9_Click()
Dim MyDb As DAO.Database
Dim rsEmail As DAO.Recordset
Dim qdf As DAO.QueryDef
Dim prm As DAO.Parameter
Dim strEmail As String
Dim strMsg As String
Dim oLook As Object
[code].....
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Sep 18, 2013
I am trying to send emails using CDO to an array of recipients loaded from a query. I have made this work using Lotus Notes so i know the first part of my code is correct, and the current code I have works when I input an actual email address. But when I try to add the Array name into the 'To' field I get a data mismatch error.
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Jul 31, 2013
What is the best way to send a single email to multiple recipients?
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May 27, 2014
I am working on a database that will notify technicians if they have orders that have been placed on back order. The technician can enter two kinds of orders, one for a specific job and one to replenish the stock in his truck. My manager has asked that I create separate reports for each kind of order and e-mail them to the technician. Is there a way to program Access to send an e-mail with two separate attachments?
I would also like the e-mail to send without the user needing to click the Send button. Is that possible? The database will be sending twenty plus e-mails each time the button is pressed, and I would like to avoid needing the user to click the Send button that many times.
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May 15, 2014
I have a database which has several records with at least 5 documents needing to be attached to each record. Using attachments or OLE would cause considerable bloat, so I opted for hyperlink fields for all the document types necessary to save with each record. However, now I am faced with an issue. It is easy enough to write code to open the files by following the hyperlinks, as well as write code to send an email, but how would I go about combining the two? I need to write a code that will attach these documents to an email, as attachments and not as hyperlinks. I know with excel documents, I could follow the hyperlink and send the document by email through excel, but I also have images converted to pdf's that need to be sent as attachments.
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Apr 6, 2014
I have some code that attaches any files that are in my attachment field on the current record in to a email this is great but I m starting to realise that this is take up way to much space as it hold a copy in the database and can t afford to go down the sql sever route so what I have done is added some new fields called path1, path2 ,path3 ,path4 and path5 now the user can add the files location to these text box instead of add them via the attachment field also I can now limit number attachments to each record
Code:
Private Sub cmdEmail2_Click()
Dim appOutLook As Outlook.Application
Dim MailOutLook As Outlook.MailItem
Dim OutlookAttach As Outlook.Attachment
Set appOutLook = CreateObject("Outlook.Application")
[Code] ....
Some how I need to change this so it checks fields path1 path2 path3 path4 path5 on the current record and see if anything is entered in these textbox's and follow the paths and attach the files to email
How to make command button . How to add a file path to a text box
1. add new field to your table e.g "path1"
2. add the new field to your form
3 create new command button call it addpath
4 add code below to click on event
Code:
Private Sub addpath_Click()
Dim fDialog As Office.FileDialog
Dim varFile As Variant
' Clear listbox contents. '
Me.Path1.Value = ""
' Set up the File Dialog. '
[Code] ....
This will now save file location path to the path1 text box. To open file path
1.add another command button call it "pathopen"
2. add code below on click event
Code:
Private Sub pathopen_Click()
Application.FollowHyperlink Me.Path1
End Sub
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Feb 3, 2014
I have created a database that generates a report with customer debts. I have a lot of customers and in a report each page is a different customer with individual debts info. What i would like to do is to create a button and distribute individual report page as pdf to individual customer by email. I'm using Lotus notes. I have searched the forums i found something but it was not what i was looking for.
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Aug 15, 2013
In a form I have a button which creates (in preview) an outlook message with a pdf report. It opens and displays just as I want it to, but if I chose to save that message in outlook and either send or cancel (i.e. allowing user to save to drafts and send later) then MS Access crashes.To ensure this wasn't to do with any compile / corruption within my full application I mirrored the process in a very simple 1 table / 1 form / 1 report db and still the same - access crashes after saving the outlook message and either sending the message or cancelling out the message.
Form code is as follows;Private Sub Command0_Click()
On Error Resume Next
DoCmd.SendObject acSendReport, "Table1", acFormatPDF, "someemaddress", , , , "REQUEST FOR INFORMATION"
DoEvents
On Error GoTo 0
End Sub
In my main application this process is embedded within a loop to send various filters of the report to different recipients, which works fine if 'save' is not used within Outlook..
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Sep 9, 2015
Below code is working good, but want to add one more code like
DoCmd.SendObject acSendTable, "SM_Main_Output", acFormatXLS, rs("Email Address"), rs("CC"), "", "SM Sales & Availability Report for " & rs("SM"), "Dear Sales Manager, Please find attached Sales and Availability Report. If you have any query regarding your Structure/Area Please contact your Sales coordination department", 0, False
I want to send backup data as well.
Private Sub Command9_Click()
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim eml As String
[Code] ....
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Sep 18, 2013
How do I add multiple recipients to the '.To' line in the code below?
Dim appOutLook As Outlook.Application
Dim MailOutLook As Outlook.MailItem
Set appOutLook = CreateObject("Outlook.Application")
Set MailOutLook = appOutLook.CreateItem(olMailItem)
With MailOutLook
.BodyFormat = olFormatRichText
If Me.txtDepartment = "IT" Then
.To = "my email"
End If
.Subject = "hi"
.HTMLBody = "hi"
.send
End With
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Jul 19, 2013
In an Access 2007 module, is there a way of sending an email to a list of people stored as a list in a table in the database, rather than having to put all the names into the function?
I have a function I'm using to generate and send out an email to certain people, but the list is constantly growing so I'm looking for a better way to manage it! The main issue is having to kick users out of the database every time I need to update the recipients list... because it's stored in the code.
If I create a simple table containing all the names, how could I then ask it to use that instead?
This is the function I'm using currently - found on here and adapted to my own purposes
Syntax to use for the function: SendNotesMail "recipients", "Body Message", "Additional Text", "Subject"
Code:
Public Function SendNotesMail(strSendTo As String, strBody As String, strExtraText As String, strSubject As String)
'This public sub will send a mail and attachment if neccessary to the recipient including the body text and additional comments from the Active record
DoCmd.OutputTo acOutputReport, "REP09emailnotification", acFormatRTF, "x: endersgroup tendering databaseTenderUpdate.rtf", False
Dim Subject As String
Dim Attachment As String
[Code] ....
So I guess my question is: how do I get my recipients from a table into the strsendto?
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Aug 7, 2013
I've got a form which emails out a report when a new record is added to my database but I'm stuck when it comes to making it send it to more than one recipient.
I came across this on the web... which suggests I should be using an array but I don't know anything about arrays.
For multiple email addresses you just set MailDoc.sendto to an array of variants each of which will receive the message. So
Code:
Dim recip(25) as variant
recip(0) = "emailaddress1"
recip(1) = "emailaddress2" e.t.c
maildoc.sendto = recip
My problem is I'm not sure how to implement it? My 'recipients' are being pulled from a query... how do I get that into the array of variants?
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Jan 12, 2015
I'm working on a database for work that email's the current record after the form is completed. I have a attachment field in the table called Photo and some record's have a photo attached and other's don't. The code below works great with records that have a photo attached, but I get a path not found if I try to email a record that does not have a photo. I know that I need to put some form of code to check the photo field for a attachment, but I'm having a brain fade as to just what the code is.
Code:
Private Sub eMail_Report_Click()
Dim oFilesys, oTxtStream As Object
Dim txtHTML As String
Dim appOutLook As Outlook.Application
Dim MailOutLook As Outlook.MailItem
[Code] ....
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Jun 12, 2013
First, I'm developing both the Front End and Back End in Access 2007, and I intend to distribute the application using the Access Run Time. The powers that be will not let me use SQL Server.
The database is required to house attachments. Initially, I had created a separate back end database to store the attachments, but the file would quickly grow beyond the 2GB limit - roughly within 3 weeks. Instead, I decided to save the "attachments" in folders (named after the parent records PK ID) on the network. Using VBA, I would populate a list, based on the parent record, from which the user could select the file, do what needs to be done, then save it.
Unforunately, we're running into data security issues - all of the attachments will have private personal information - SSNs, Loan Numbers, Account Numbers etc., so they need to be stored in a location that's not universally accessible. All of the users have different permissions based on their department, acting as a very basic security level (i.e., Department 1 users will not be able to view any parent records associted with departments 2 or 3).
So I need a way for my back end to take a file located in a separate directory not normally available to the Front End User, then move that file (or save a copy that will be overwritten when re-attached to the record) to a location that IS accessible to my Front End User.
Can I create/use modules stored on the back end?
My first thought is to let the back end store the record in a temporary attachment table that is deleted when the user is done with it, but I've noticed that Access has trouble reclaiming the space when the attachment is ultimately deleted once the user is done using it, and I'll run into my 2GB limit again.
Alternatively, I could create a new .accdb file each time the record's attachments need to be accessed, and then delete that database once it's done and the attachments are returned to the secure location, solving my limit problems.
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Jul 15, 2013
I have a Database with a field that holds several attachments. I want to make a command button for a form that will open the attachment window that pops up when you double click on the attachment in the table. attach_fig7(1).gif.. I'd like the above window to open when I click the command button.
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Jun 16, 2013
I am making a new database. And I want to confirm that I can do all the following in Access 2007 and how is best to do it.
1) A form where I can define:a unique Email Number starting at 1.
a directory eg "C:UsersPaulDesktop101 - Brick House"
an email address.
a Recipient Name
a Category for the email. Choosing either "Working" or "Complete". This would be part of the email subject.
2) a button which onclick lists all the files in the defined directory to a box on the form.
3) a button which onclick exports a report containing the list of files to PDF. Then attaches a zip of these files and the PDF report to an email in Outlook for revision before sending.
4)In Outlook the subject would be:
"The Directory Name" - "The Category" - "The Email Number"
"101 - Brick House - Working - Email 1"
5)In Outlook the body would simply be the subject of the email followed by the filenames of the 2 attached files, ie the PDF report and the zip.
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Feb 2, 2015
The code works only for tables and not query.
Code:
Dim dbs As DAO.Database
Dim rsQuery As DAO.Recordset
Set dbs = CurrentDb
Set rsQuery = dbs.OpenRecordset("myQuery")
Set rsImage = rsQuery.Fields("Images").Value
While Not rsImage.EOF
rsImage.Fields("FileData").SaveToFile "C:UsersmyNameDesktop"
rsImage.MoveNext
Wend
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Nov 5, 2013
i want to crate a continuous form where i can add a button to export all of the attachments in that current record, i can create a folder and name it same as the selected record but how I can export all of the attachments in that record
Code:
Dim strUserName As String
Dim Location As String
strUserName = Environ("UserName")
Location = "C:Documents and Settings" & strUserName & "Desktop" & Me.ID
If Dir(Location, vbDirectory) = "" Then
MkDir Location
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Jun 27, 2013
I'm trying to store files on a linked SQL Server table, much the way I would using the Attachment data type in Access. (I couldn't use the Attachment data type, though, due to size restrictions - we're storing about a gig a week.)
Almost everyone says to store the attachments on a file system and save the location - I can't do that because of varying permissions. The files HAVE to be stored in the SQL Server table for security reasons.
So how do I do it? I've tried converting the files to binary and updating the recordset that way, but it always comes back as null. I'm not sure what I'm doing wrong.
Code:
Public Function Test(strFile As String) As Boolean
Dim rsAtts As dao.Recordset
Dim ifilenum As Double
Dim btAR() As Byte
Set db = CurrentDb
[Code] ....
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Jun 13, 2015
Currently, I'm taking my unread emails, storing them in a table then sending any Excel files to a specified folder I've modified some code I found while surfing and it works great but I'd really like to send the attachment name and file path with the email recordset. It's been a long day so maybe it's super simple. Below is my code. Office 2010 Windows 8.1
PHP Code:
Function ReadInbox()
Dim TempRst As DAO.Recordset
Dim OlApp As Outlook.Application
Dim Inbox As Outlook.MAPIFolder
Dim Atmt As Outlook.Attachment
Dim InboxItems As Outlook.Items
[Code] ....
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Jun 15, 2015
How to add attachments to a email using a sub form were I store the attachment paths
E.g I have a main form called frmteaminfomer with various fields and continuous subform called attachmentssubform in the sub form I have a field call txtaddress . I have some code that I can pick a file then put its file path into txtaddress field and also have a check box call add to email. so what I trying to do is loop through all the records in the subform and if the check box is true add the files as attachment on the email.
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Feb 11, 2014
I have the code for sending an email but I only want to send a single email when there are records in a query and only when the database is first opened.
I hadn't considered this in my design so what structural requirements would it require if any?
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Jul 26, 2014
Since my old DB had hyperlink (web pages) either starting with http:// or not, and the users were complaining that they couldn't easily edit the field, I converted all the fields to text. Then I tried the following code on doubleclick:
Dim WebLink As String
If Me.WebPage2 <> "http//" & "*" Then
WebLink = "Http://" & Me.WebPage2
Else
WebLink = Me.WebPage2
End If
Debug.Print WebLink
Application.FollowHyperlink WebLink, , True
The above works fine if there is no http:// but if there is one already in the text, then I get run time error 5 that it cannot locate the page. On checking what is happening, the code is adding http:// again even if it already there.
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Nov 17, 2013
I use this to send email msgs through gmail, found it on the net somewhere, adapted a bit and it works.
Code:
Private Function fSendGmail() As Boolean 'Returns True if No Errors are Generated
On Error GoTo Err_ErrorHandler
fSendGmail = True
Const conStrPrefix As String = "http://schemas.microsoft.com/cdo/configuration/"
Const conCdoSendUsingPort As Integer = 2
[Code] ....
Err_ErrorHandler:
If Err.Number <> 0 Then fSendGmail = False etc, etc
End Function 'fSendGmail
I'd like to send report attached to this as pdf or rtf. How should I go about it. I know how to create pdf and save it.(DoCmd.OutputTo acOutputReport, "My Report", acFormatPDF, strPath, True) But where do I attach that here? Is it necessary to save the file first?
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Jan 8, 2015
I use a macro that attaches a document automatically to an e-mail address ready to send this report is governed by a query of which the criteria is " loss order number " this is in a pdf format of which I need if possible
The problem I have is the same pdf file keeps attaching itself to the e-mail no matter which loss order number I select. The reason I think is because the report is called NCR so it is not changing from the previous one. What I think can solve it but not sure and don't know how to do is get the " loss order number " within the report name.
If I just send the report to a file direct it does work as I am prompted for a file name
Can the loss order number get into the file name within a macro/vba
Code:
Name="EMailDatabaseObject
Name="ObjectType">Report
Name="ObjectName">SEND NCR
Name="OutputFormat">PDF Format (*.pdf
Name="To">=[E-mail Address] & IIf(Nz([E-mail Address
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Apr 28, 2015
Is it possible to send several form's OpnArg as Array ? Now I'm using a long text string including || as divider so I can split them later into Array.
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