Modules & VBA :: Import Word Form Data

Nov 26, 2013

I am using the follow code to import data from a Word form into my MS Access 2010 DB:

Code:
Set dbs = CurrentDb
Set rst = dbs.OpenRecordset("tmpSIRs", dbOpenDynaset)
With rst
.AddNew

[code]...

On the Word Form, these two fields are drop-downs with three options: blank, No, and Yes. If the users leaves them blank, then Access ignores them--which is what I want. However, if the user says yes or no, Access puts a "-1" in the database. Both the Word form and Access field are text.

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Please see the attached file !

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I have some data in an array that I need to normalize, remove duplicates, and import.

Original Table

Every record in the array has a person, all but a few have an address, most have a phone, and some have an email.

Person----- Address ----- Phone ----- Email
Tom ----- 10 A Ln ----- 789... ----- e@a
Sue ----- 20 B Ln ----- 256... ----- _____
Sam ----- 30 C Ln ----- _____ ----- _____
Dan ----- 40 D Ln ----- 478... ----- _____
Jan ----- 40 D Ln ----- 567... ----- e@d
Stu ----- 50 E Ln ----- _____ ----- _____
Syd ----- ______ ------ 224... ----- _____

New Data Structure

I want to group the data by HouseHold; which Address will serve to define for this import.

tblHouseHold
hhID
tblAddress
adrID, hhID, Address
tblPerson
prsID, hhID, Person
tblPhone
phnID, hhID, Phone
tblEmail
emlID, hhID, Email

I've been working on a procedure to step through the recordset and add the data one record at a time so I can get rid of the duplicates.

I've tried a few approaches, but this is where I'm at now.

Code:

Dim rs As DAO.Recordset
Dim rsHH As DAO.Recordset
Dim rsPhone As DAO.Recordset
Dim rsEmail As DAO.Recordset
Dim rsAddress As DAO.Recordset
Dim rsPerson As DAO.Recordset
Dim db As DAO.Database
Set db = CurrentDb

[Code] .....

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Code:
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Code:
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Thanks to some of the threads here, I have managed to automate inputting form data from a record into bookmarks in a word document template (a letter). What I am trying to do is to lock the letter allowing modification only to the form fields in that template. If the original template is locked (allowing entry only in the fields), the data does not flow through. So I was trying to accomplish this through the "ProtectedForForms" property. However, it does not work. The letter gets locked before the information flows through. Here's the code I am trying to use (borrowed from one of the users here):

Private Sub cmd_letWarn_Click()

' Check for empty fields and unsaved record.
If IsNull(occupant) Then
MsgBox "Occupant Name cannot be empty"
Me.occupant.SetFocus
Exit Sub
End If

If IsNull(propad_no) Then
MsgBox "Building Number cannot be empty"
Me.propad_no.SetFocus
Exit Sub
End If


If IsNull(prop_ZIP) Then
MsgBox "ZIP Code cannot be empty"
Me.prop_ZIP.SetFocus
Exit Sub
End If

If Me.Dirty Then
If MsgBox("Record has not been saved. " & Chr(13) & _
"Do you want to save it?", vbInformation + vbOKCancel) = vbOK Then
DoCmd.RunCommand acCmdSaveRecord
Else
Exit Sub
End If
End If

' Create a Word document from template.
Dim WordApp As Word.Application
Dim strTemplateLocation As String

' Specify location of template
strTemplateLocation = "T:PlanningPlanningEnforcementLogsuppfiles emp warn.dot"


On Error Resume Next
Set WordApp = GetObject(, "Word.Application")
If Err.Number <> 0 Then
Set WordApp = CreateObject("Word.Application")
End If
On Error GoTo ErrHandler


WordApp.Visible = True
WordApp.WindowState = wdWindowStateMaximize
WordApp.Documents.Add Template:=strTemplateLocation, NewTemplate:=False

' Replace each bookmark with field contents.
With WordApp.Selection


.Goto what:=wdGoToBookmark, Name:="ownername"
.TypeText [occupant]

.Goto what:=wdGoToBookmark, Name:="bnum"
.TypeText [propad_no]

.Goto what:=wdGoToBookmark, Name:="stname"
.TypeText [propad_street]

.Goto what:=wdGoToBookmark, Name:="zipcode"
.TypeText [prop_ZIP]

.Goto what:=wdGoToBookmark, Name:="pbnum"
.TypeText [propad_no]

.Goto what:=wdGoToBookmark, Name:="pstname"
.TypeText [propad_street]

.Goto what:=wdGoToBookmark, Name:="ppn"
.TypeText [parcel_no]

.Goto what:=wdGoToBookmark, Name:="ordinance"
.TypeText [code_sections]

.Goto what:=wdGoToBookmark, Name:="orddesc"
.TypeText [complaint_typ]

.Goto what:=wdGoToBookmark, Name:="ownername2"
.TypeText [occupant]

.Goto what:=wdGoToBookmark, Name:="officer"
.TypeText [officer_name]


End With

DoEvents
WordApp.Activate
WordApp.ActiveDocument.ProtectedForForms = True


Set WordApp = Nothing
Exit Sub

ErrHandler:
Set WordApp = Nothing

End Sub

Thanks in adavance for any help.

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Hi all,
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I am having the strangest results with my automated mailmerge. Basically it does work, but not all the time. The basic idea is to allow the user to dynamically create a query that produces a result list which fills a temporary table. The use then selects a prebuilt merge template and merge is executed against the temp table. The merge template are of the .doc type, but sme have been converted to .docx; the .doc files tend to work most often, but all of the will eventually get a Table is locked message... However if I run in test mode with code breaks and manually step through the process it always works... here is the heart of the code ...

Err_Pos = 10

Code:
DoCmd.SetWarnings False
' if tmp tbl left over from last run kill it
DoCmd.RunSQL "Drop table Word_Merge_Tmp_TBL"
Err_Pos = 12

[Code].....

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For keeping record of provient fund, I have made a access/(or excel) database with many fields like ID, Name,contribution for months eg March, April,..to..,Feb,etc.It contains 50 records.

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The problem is that the first time it encounters a 'bad' file after another, instead of going again to the Error handler, the command

Code:
DoCmd.TransferText acImportDelim, , "Activitate", filename, True

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Here's the code:

Sub ImportActivitate()
Dim strFile As String 'Filename's
Dim strFileList() As String ' File Array
Dim intFile As Integer 'Number of files
Dim filename As String, sFullName As String, sFilename As String
DoCmd.SetWarnings False

[code]....

Also, how can I make the routine stop cycling through the files after I renamed them all?

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Nov 22, 2006

Hi guys,
Iīm a unexperienced user of access and itīs my first post in this forum. Hope to make myself clear.

I have several tables. My problem is rather simple but I didnīt find out to solve it. I searched on the forum but didnīt find it. I might not have the appropriate vocabulary yet to perform an efficient search.

My problem is that I have a form to fill a sales table (Salg). For each entry I need to fill the postnumber and the location. On another table (Poststed) is registered the Postnumber and the location name. On the form I did a combobox to get the post numbers. Then to get the location, In another box, which should come automatically after the "Postnr" has been selected, it should display the "location name". I did a "DLOOKUP" for that:

=DLookUp("[Poststed]";"Postnummer";"[Postnr] ='" & Skjemaer!Salg!Postnr & "'")

and it works fine. The name come automatically.
However, when I validate the "post" then all the data in the boxes are register in the destination table, but not the "location nam". It seems it is not bound to the table because the DLOOKUP function is in the source field.
Does anybody knows how I can bound it to the table.
Or if I should use another way to do the task, Iīm open to any suggetions.
I hope I made myself clear enough.

Thanks for taking the time reading my post

Frederik

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