Modules & VBA :: Lookup Function To Use In Multiple Queries

Jul 24, 2015

I have a database with various tables containing information about students, timetabling, assignment submission dates and multiple tables with grades for various assessments. All grades are held as percentages.

In a large number of different queries / reports I want to output the grade as an item from verbose scale with 17 points (excellent first, high first etc.). I've set up a table called 17pointscale which contains fields called 17pointscale (with the verbose names), lowerlimit (number) and upperlimit (number).

I have a query in SQL (which works) to take the percentage grade from one of my grade tables AssessedWorkGrades.Grade and return the text on the 17 point scale.

SELECT AssessedWorkGrades.Grade, [17PointScale].[17PointScale]
FROM AssessedWorkGrades LEFT JOIN 17PointScale ON ([AssessedWorkGrades].[Grade]
>= [17PointScale].[LowerLimit]) AND ([AssessedWorkGrades].[Grade] <= [17PointScale].[UpperLimit]);

Is there any way of converting the SQL to a custom vba function which would enable me to use this as a lookup in a large number of queries.

I think that it should be possible to set up a function called ScaleGrade and in any query Expression: ScaleGrade(XXX) will take XXX and return the 17 point scale.

I think that AssessedWorkGrades.Grade needs to be replaced by a variable that is inputted on use of the function but am not sure how to accomplish this.

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Queries :: Lookup Using Multiple Fields

Jun 5, 2013

I have a query that based on certain codes in a record does multiple joins to pull in other codes... I want the query (based on these pulled in codes) to do a lookup in another table to extract 1 field that has a description...

Can I do this in one query??? Do I need to do a Make Table to first pull in the codes and then do a second query with a DLookup based on those fields???

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Queries :: Lookup Multiple Values And Use Both Separately

Jun 24, 2014

I have two tables one with all the personnel (tblPersonnel) I'm tracking, another with different report names (tblReports).

For each report, there are different years that it's valid for.

On the reports table, I have three columns, ReportID, Report_Title, and Years_Valid

I'm using a lookup on the personnel table that stores the report name as the ReportID.

What I want to do is in a query use the Years_Valid column to automatically generate review dates bases on dates already in the database.

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Queries :: Multiple Table Database - Lookup For Some Fields And Display Records

Mar 23, 2015

My colleague has a multiple table database and uses lookups for some fields. The simple query was to extract 3 fields and display all records from those fields. The result of the query was that the selected fields were listed first followed by all other fields which are usually not displayed.

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Modules & VBA :: How Can Function Return Multiple Values And Not Re-run In Query

Jan 11, 2014

Trying to run a query where each 4 fields calling a custom function will not just re-run the same custom function over and over again for each field in a single record.

A Function has a huge amount of multiple queries and logic to perform.The Function returns a Integer, Integer, Integer, and optional Integer. Each integer requires a DLookup to lookup a String description value for each individual integer (in each of 4 fields).

The problem is, the DLookup in each column that runs against each of the integers re-run the same function.The result is that a single record, each of the 4 columns returning a single of the 4 values, the complex function is re-run 4 times.

The function is huge, part of a Business Rules Engine. Depending on the Rule-Meta data - it might launch up to a dozen queries and perform logic steps for each record. This is not the ordinary SQL Query.

Imagine if one record (for 1 field) takes 0.1 second to run. By referencing the function in 4 columns, this same function is re-run 4 times (0.4 Seconds) Against 50,000 records - this duplication of re-running the function for each column can really add up.

Possible Solutions: Researched Class Modules - There is a comment that the property Get, Let actually reduce performance. There are huge advantage of code documentation, documentation and centralization.It doesn't claim class modules reduce execution as each propery is returned. It also describes that Class Modules can't be called directly in a Query - unless each property is wrapped in a function.

Function Returns one String with delimiters: e.g 34;54;55;1 This single column goes into a Make Table (runs function one time per record) Then the D-Lookup is run against static local data. This pevented the function from being run over and over across the network linked data.

Final Solution: Eventually, the many hundred lines of VBA code for the Rules Engine will be converted into SQL Server T-SQL Functions on the server.For a Rule Engine development, Access has been great for a rapid protoype development and testing. The TSQL will be a final big step requiring re-coding. It is not currenty my option for the delivery time frame.

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Jun 11, 2013

I have multiple reports that use similar IIF statements as the controlsource for four textboxes. Naturally, I don't want to have to update twelve controlsources if any of the calculations change, so I thought I'd make this a public function. However, I don't know how to pass along multiple textboxes as variables. Here's what I have so far:

Code:
Option Compare Database
Public Function txtColor(ByRef textbox As Control)
Dim str1, str2, str3, str4 As String
'The IIf statement is simplified for this example. It's not important.
str1 = "=IIf(IsNull([Inquiry start date]),'W',IIf([txtInquiry]<1 And IsNull([Inquiry end date]),'R'))"

[Code] ....

And this is in the report (where ??? is what I'm asking about)

Code:
Private Sub Report_Load()
Call txtColor(???)
End Sub

The error I get is "Runtime 424 Object Required"

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Modules & VBA :: 1 Function For Multiple Buttons / And Using Arrays For Button Colors

Mar 4, 2014

Question 1:

I am attempting to make a macro to pull information based on a clicked button to provide information to another form. While my example below will be rudimentary, I am attempting to create so that it can be applied to 450 buttons, hence the need for it to be a macro and not simply code per button.

For example if I have 3 buttons, captioned: red, green and blue. If I click on the blue button, it will open another form with a text-box that will say 'blue'. Likewise, if I click the red button the text-box will be changed to 'red'.

In the code below the section that I need to change is: Command1.Caption. Using this data I can pull from the one button to create the value, but I need it to be based on an OnClick or something in order to pull the value from the right button.

Example:

Function Macro1()
On Error GoTo Macro1_Err
DoCmd.OpenForm "Form2", acNormal, "", "", , acNormal
Forms!Form2!Text0.Text = Forms!Form1!Label0.Caption
DoCmd.GoToControl "[Text2]"
Forms!Form2!Text2.Text = Forms!Form1!Command1.Caption

[code]...

Question 2:
I am trying to use a query to change button colour on the basis of values stored in a table.What I want to do is change the button background after comparing the button name to the same variable in a table, and determining another variable.

IE:
Button1, Button2. In table: Button1, Val = Y, and Button 2, Val = Z

Pseudo Code:
Array: From Button1 to Button2
Query for Button1 against table
If Val = Y, Button1.background = red
Else if Val = Z, Button1.background = blue
Else Button1.background = black
End if

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Queries :: Querying Multiple Tables - Aggregate Function Error

Feb 27, 2014

how to query data in my database based on a number of different criteria.I have reached a stage where I can get all the data I need from one query, however I can't figure out how to further query this data to return records from a table with the most recent date only. I have searched the forum, googled and experimented myself but I am running into "Aggregate Function" errors.In this scenario there are 3 tables. tblJobs, tblEquipment and tblInspectionLog. Each tblJobs record can have multiple tblEquipment records attached to it, and each tblEquipment record can have multiple tblInspectionLog records attached to them.

I would like to query the database for what tblEquipment records have been assigned to a tblJob ID and also return only the tblInspectionLog record with the latest Inspection_Date field.At the moment I am able to see tblEquipment records attached to tblJobs, however duplicate records appear due to multiple InspectionLog records associated with the equipment.

I have tried to filter records from tblInspectionLog using the "Max" criteria under Inspection_Date field in my query. This however returns an "Aggregate Function" error.

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Table Lookup Function

Mar 21, 2005

Hi,

I have a table with the following 3 fields (these are the ones i'm having the issue with but there are others).

ID, Country, City

The ID is an auto number.

The Country Field is a lookup with the following lookup properties

Display Control: Combo Box

Row Source Type: Value List

Row Source: "England";"Spain";"France" etc


:confused: Now the problem...

I also want a lookup in the City field which changes to reflect what was selected in the Country field.

E.G

If in the Country Field Spain is selected then in the City Field I should have the option of selecting Barcelona, Madrid, Valencia etc.

Is this possible in the lookup of a table???


Thanks. :)

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Form Lookup Function

May 16, 2006

Hi there, please excuse my poor access skills, I've searched the forums but can't really find what I'm looking for......I have two basic tables in my db, one is an inventory listing all the stock in the company, and this is linked to a tracking table, which contains all the different movements for this stock item......this is a simple one to many relationship, what I want to do is lookup the value of the 'In/Out' field in the last tracking record for every item, and set the quantity of that item in the inventory table to 0 or 1 depending on the value......how would i best go about this and where should i put the code.....? Any help is much appreciated.

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Mar 22, 2005

I have a table with the following 4 fields (these are the ones i'm having the issue with but there are others).

ID, Country, City, Date

I enter data into this table via a form

The ID is an auto number. The date is simply enetered.

The Country Field is a lookup (in the table itself) with the following lookup properties

Display Control: Combo Box

Row Source Type: Value List

Row Source: "England";"Spain";"France" etc


Now the problem...

I also want a lookup in the City combobox (on the form) which changes to reflect what was selected in the Country field.

E.G

If in the Country Field Spain is selected then in the City Field I should have the option of selecting Barcelona, Madrid, Valencia etc.

I was told to use the following code in the afterupadate of "parent combobox":

Private Sub ComboCountry_AfterUpdate()
Select Case Me.ComboCity
Case "Test"
Me.ComboCity.RowSource = "A;B;C"
End Select
End Sub

Ive tried it but as always i get an error when i use the country drop down...

A pop up box with:

Compile error:
Method or data member not found

and visual basic opens with the top line of the code "Private Sub Country_AfterUpdate()" highlighted in yellow, and the ".RowSource =" is highlighted in blue.

These are the properties of my form

My Country Combobox is called - "Country"
My City Combobox is called - "City"

I have put the above code in the after update of the "Country" combobox as below:

Private Sub Country_AfterUpdate()
Select Case Me.City
Case "England"
Me.City.RowSource = "London;Manchester;Leeds"
End Select
End Sub


Anyone know where the error in the code is? Obviously i have reduced the code to include only one case.

Attached is the DB

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Aug 30, 2004

Hi there

I have created a simple query to subtract field B from field A and store this value in field C, however now I need the query to lookup the value from field C in the previous record and store it in field D in the current record. I'd appreciate your HELP

Regards

Boertjie

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if possible, I do not want to hard code the query multiple times i.e.

Code:
DoCmd.OpenQuery "qryCreate_1"
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DoCmd.OpenQuery "qryAppend_1"
DoCmd.OpenQuery "qryAppend_1"

etc

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Nov 9, 2004

Apologies - i'm a "rookie" at Access - but i have searched for a while now on the site for the answer to my question... I'm sure there is a simple solution somwhere here but i cant find it!

I am putting togther an venue database - with all the usual fields: Name, Address, Capacity etc... of which i have set up YES/NO, Free Text and Number fields. No problem!

I have also set up various lookup lists which work fine, apart form the venue "Suitability" lookup list.

The choices are:

Corporate
Private
Drinks Reception
Dry Hire
Music Event
Conference

Now, some venues may be suitable for SEVERAL of these uses - so how do i select multiple uses from this list as opposed to just one?

Many thanks in advance for your help - im learning fast! :rolleyes:

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Code:
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Feb 6, 2007

Hi

Is there a way you could look up multiple number in a query were the column will be a series of numbers/calculations?

E.g.

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13001 * 269
13002 849
etc
etc

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Apr 4, 2006

Hi,

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