Modules & VBA :: Match Partial Text String And Update Record

Jun 13, 2013

I am provided a spreadsheet that contains multiple rows of similar data; each row/record represents a different stage in the process of financial transactions (requisition, purchase order, & voucher payment). Each financial transaction has these three records, with the amounts in one of three columns (pre-encumbrance, encumbrance, and expense), depending on the process.

What I am really after is the fuller, more detailed description that is apparently only available for the two records I don't want to import into the database (which is tracking only expenses and not the other two stages of the process). There is apparently no way to cross-reference these multiple rows due to the way the original database was designed (and we apparently have no control over this).

After importing the spreadsheet into Access, I would like to match the partial text string (truncated description) to the full description in another record, and update the record with the truncated description to the full description. To make mattes more complicated, I will also have to match values in the "pre-enc" or "enc" field with the "exp" field across these three records to make sure the correct descriptions are being matched because the truncated description will match multiple distinct records with the longer description.

TypeDescrPreEncEncExp
VOUJsmith-Instructor, 12/16/13$0.00$0.00$45.00
POJSmith-Instructor, 12/16/13, Course1, Parking($45.00)$0.00$0.00
REQJSmith-Instructor, 12/16/13, Course1, Parking$0.00$45.00$0.00
VOUJsmith-Instructor, 12/16/13$0.00$0.00$221.13
POJSmith-Instructor, 12/16/13, Course1, Lodging($221.13)$0.00$0.00
REQJSmith-Instructor, 12/16/13, Course1, Lodging$0.00$221.13$0.00

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Queries :: Return Records With Partial Match

Feb 14, 2014

I understand that a query can accept wildcards in the search criteria but this is different.

I have a form on which a user selects a [product] part number in an unbound combo e.g. "12345-V111".

I then need a subform on the form to list records where the relevant field matches the left most part of this part number but is not necessarily complete. e.g. records with "12345-V1" would be returned, records with "12345-V2" wouldn't. The number of characters recorded in this field will vary, but if the characters that are entered match, then the record should be listed.

In other words, the record entries themselves need to be treated like wildcard entries.

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Apr 9, 2013

I have a table with Part No. and their correlating descriptions. I have a second table with a Product Number and its assosciated Part No. I want to view all of my Part No. with descriptions and IF there is a match to the Part No on the second table, I want to see the associated Product Number. Below is the layout and SQL on my test tables.

Test_Items1 (My Table)
Part No = 1317667223606 Desc1 = ABC123
Part No = 1317667223614 Desc1 = ABC456

Test_Products1 (Customer Data)
Product Number = 14_01 Referenced Item = 1317667223606 1317667223735 1317667224517 1317667225406

SQL (Which isn't working for me)
SELECT Test_Items1.[Part No], Test_Items1.[Item SX Descrip1], Test_Products1.[Product Number]
FROM Test_Items1 LEFT JOIN Test_Products1 ON Test_Items1.[Part No] LIKE "*" & Test_Products1.[Referenced Item] & "*";

The Desired Results from my above scenario would be this
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Part No = 1317667223614 Desc1 = ABC456 Product Number = Null/Blank

The Part No from Test_Items1 may not always be the first string from the Test_Products1.Referenced Item. It may appear anywhere withing that group of Part Nos. The customer has them separated by spaces.

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May 11, 2006

This is probably dead simple, but I am brain dead today.

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and

Actuals with fiels (ID, Cust, Amount, Ref, Date)

Now,
if Requests.Ref is null, then update Requests.Ref = Actuals.Ref and Requests.Date = Actuals.Date if and only if
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Currently, I am just doing an inner join between the two tables, but if there are two requests with a given cust/Amount, but only one Actual, then both Requests will get the same Actual Ref and Date.

So how do I structure this SQL?

Thanks,
David

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Apr 8, 2008

Hi there,

I've successfully created, for the first time, a database with many attributes that is searchable by most of those attributes as well. I've finally gotten the swing of how tables, forms, queries, and macros link up and am understanding how MSA works.

I can't seem to find any information on here that tells me how to do wildcard searches. For my particular application, people enter items into the database in a nonstandard fashion, i.e. "oring," "o-ring," and "o ring." I need to enable the capability to search "ring" so my search functions are fully maximized.

Can anyone help?


Thanks!

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Oct 20, 2013

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-And I dunno where to start.

I don't like using the navigation bar, although that is almost what I'm after.Also, search functions I've seen on here that use combo box lists to display results seem like too much for me, as each number typed into my search box will be unique.

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Jul 22, 2013

I am currently trying to create an update query (building a SQL String in VBA for a command button click event) to update a variable's value into a table.

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So the basic idea is a user highlights a row in one table and this value is stored as a variable "NewJPNUM" . The user then highlights a row or rows in "OldTable" and the value from variable "NewJPNUM" is then written to field "NewJPNUM" in "NewTable" on command button click.

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Dec 4, 2014

I'm having problems with quotation marks in a sql statement. The string is an array separated by a semicolon.

120/80;70;5'6";125

this string represents patient vitals. I'm using the string to update a record. But I get hung up with the quotation mark.

I've tried: 120/80;70;5''6'"';125 which is a enclosing the quotation mark with apostrophies, but this does not seem to work. The sql still gets hung up. My sql statment looks something like:

original string: 120/80;70;5'6";125

strPreOpVits = "120/80;70;5''6'"';125"

mysql = "UPDATE mytable SET PreOpVits = '" & strPreOpVits & "' " & _
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docmd.runsql mysql

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Here is the code that I use to convert the original string

Public Function FixQuotesInSql(strToFix As String)
Dim lgth, y As Long
Dim strTemp, char2Add As Variant
'This routine fixes the use of apostrophe and quotation marks in an SQL sequence
'If the apostrophe is at the beginning or end of the string it replaces with 3 x "'" or "'''"
'If in the middle of the string then replaces with 2 x "'" or "''"

[Code] ....

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Nov 23, 2014

I have a column containing records of the timestamp of an event. I need to extract the date out of each of these records and put them in a separate table. The date and time of each record is contained within a bracket.

E.g.
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As you can see, the number of characters of each record are different, so I am unable to do the Left$ count thingy.

Is there any other way to do it? I only need the date and time contained in the brackets.

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Hi,

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I'm looking to build a query will compare the two and assign each description a category based on the partial match. It seems like this should be fairly easy to do, but I'm struggling to find anything to point down that path.

Any ideas?

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Feb 28, 2008

I’m trying to provide the users of my database with a text search facility.

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Sep 16, 2014

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Here's my code:

Private Sub txtGroupNr_KeyPress(KeyAscii As Integer)
Set RstRecSet = Nothing
Set db = CurrentDb
On Error Resume Next
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[Code] ....

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Jul 15, 2014

I'm currently in the process of moving from Excel to Access and am setting up a user table with 5 Fields (Full Name, First, MI, Last, Alias). I would like to only transfer the Full name and have the other field be calculated fields, so they automatically fill in. I was able to get the "Last" field to work, but the others are being tricky. Especially the "Alias" field which would need to take the first letter of the first name, MI letter and the entire last name, like (JPDoe).

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Sep 27, 2013

I have a simple select query , and I want to add a field that will take the value from another field and increment it based on a condtion.

i know i need a case statement but not sure how to go about this ..
column 4 is my desired result

i want to increment the text string from column 3 based on column 3 and restart the increment based on column 1

values of A would increment in the following manner 01,11,21,31,41 etc
values of O would increment 02,12,22,32,42,52,62

i'd also like the option that if a new value were introduced to increment it

values of x would increment 80,81,82,83,84

Example data .. apples and oranges ..

column1 column2(name) column3(type) column4
mary braeburn A 01A
mary blood O 02A
tom cortland A 01A
tom fuji A 11A
tom navel O 02O
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[Code]...

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Apr 21, 2015

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rs.Addnew
rs("Letter")= myarray??
rs("corNumber")= myarray?
rs.update
rs.movenext

Something like this.

But I cannot define and Setup the Array, which should be the best way for doing this.

The Array does not change its Content nor its Dimension.

Both, letters and numbers are strings.

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Jul 2, 2014

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With code at the bottom I create a SQL-string which is stored in variable strSQL. If I execute the SQL-string directly in a MS SQL 2008 Query Window, the record is inserted and the MS SQL 2008-result pane shows a column "ID" with the primary key of the newly added record.

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Code:
Private Sub cmdSave_Click()
dim cn As ADODB.Connection
dim rs As ADODB.Recordset
set cn=New ADODB.Connection

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I am trying to search for a partial number in the primary key field. I have based my search off Allen Browne's search form [URL]

I have posted my full code below. I am having trouble with the portion searching the Member_ID field.

My first version:

I would get a Run-time error '3464':

Data type mismatch in criteria expression.

Code:
If Not IsNull(Me.txtMember_ID) Then
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My second Version: (I was searching for 54)

I would get a Run-time error '3075'

Syntax error (missing operator) in query expression '([Member_ID] = Like "*54*")'

Code:
If Not IsNull(Me.txtMember_ID) Then
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Version 3:

If I use this the search works when the Member_ID matches exactly

Code:
If Not IsNull(Me.txtMember_ID) Then
strWhere = strWhere & "([Member_ID] = " & Me.txtMember_ID & ") AND "
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Code:
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'Purpose: Build up the criteria string form the non-blank search boxes, and apply to the form's Filter.
'Notes: 1. We tack " AND " on the end of each condition so you can easily add more search boxes; _
we remove the trailing " AND " at the end.
' 2. The date range works like this: _
Both dates = only dates between (both inclusive. _
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End date only = all dates up to (and including this one).

[code]....

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Jul 16, 2014

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I believe i need to run this as an on click event procedure but cannot identify the code to enable the data to be copied accross to the other table.

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MS-Access VBA code to separate numbers and string from an alphanumeric string.

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Output Required: 598790

Source: 5789065432abcdefghijklT
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right I have auditing system in my database that tracks any changes made to any records. it logs it on a separate table and i show it on a continuous form.

right my problem is that I have loads of check boxes and text boxes on my main form on the form that records the main form I have a field call "new value" this is a text box but if I change a checkbox on the main form it will show -1 or 0 in the new value field on the recording form but I would like it to say yes or no I have tried the following

Code:

Private Sub New_Value_AfterUpdate()
If [New_Value].Value = -1 Then
[New_Value].Value = "yes"
End If
End Sub

this only works if I enter -1 manually but the data is entered automatically after the record is saved on the main form ...

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