Modules & VBA :: Reset Autonumber After Record Deletion
Jul 16, 2015
We need to reset the autonumber after the last record is deleted.
For example:
2006
2007
2008
if 2008 gets deleted, we want the autonumber to reset back to 2008 rather than move to 2009.
Is this possible? This is the code we are using but cannot get the string to recognize the variable. If the variable is replaced with a number, it works, but it defeats the purpose of adding the plus 1 to the last autonumber.
Code:
Private Sub Command0_Click()
Dim RLMax As Integer
Dim Statement As String
RLMax = DMax("[id]", "Table1")
RLMax = RLMax + 1
strSQL = "Alter table table1 Alter Column Id Autoincrement(RLMax,1)"
DoCmd.RunSQL strSQL
End Sub
I realize we don't want to depend on the autonumber for anything other than a row identifier, but the table is setup that it is important for the rows to be sequential if the last record is deleted. Only if the last record is deleted.
I have a Microsoft Access database with SQL Server backend with 10000 records in my table, I have a autonumber field and in my database the purpose of the autonumber field is just to keep the record sequence (not to treat as a unique identifier) and I don't want to use a number field to manually enter the sequence. Whenever the record is deleted or the user won't save the record, it put gaps in the record sequence, Is there any way to refresh the autonumbers automatically "After delete confirm" event or "After Insert/update" even.
I'm using this stardard piece of code on a button that deletes a record from a simple continuous contact form.
Code: If MsgBox("Do You Want To Delete This Record?", vbQuestion + vbYesNo + vbDefaultButton2, "Delete?") = vbYes Then DoCmd.RunCommand acCmdSelectRecord DoCmd.RunCommand acCmdDeleteRecord End If
If the form is called "CONTACTS" with a field called "Contact_Name", what code do I use to have the relevant Contact_Name appear in the MsgBox to be sure that I'm deleting the correct record ...... something like this .....
Do You Want To Delete The Record Called Paul Quinn ?
I have a autonumber function in my form, but i have deleted all the records and want to start again but the autonumber has not reset back to 1, is there a way to do this??
I have an inventory split database. It has been working fine. I noticed when I try to enter a new record, it will not let me as it would create a duplicate record. It has actually started to use the autonumbers in the pk again reusing numbers that already exist starting at 1 and moving up sequentially.
How can I make it continue from where it left off or at least not duplicate any of the existing records. This database has many tables with a bunch of relationships. Thanks! Bill Hesson :confused:
just a small question. I have a database that assigns a unique 'audit id' to each entry. the ID is in the form of : DEA-[client prefix]-autonumber. Everything is working fine except the autonumber part. I have gaps in the numeric sequence. Ex: DEA-AAA-1, DEA-AAA-2, DEA-AAA-8, DEA-ABC17, etc.
is there a way that I can reset this autonumber so that it may look like this: Ex: DEA-AAA-1, DEA-AAA-2, DEA-AAA-3, DEA-ABC4, etc.
1. Month (date field that shows only the current month only, ex: 04) 2. ItemNumber (created autonumber using =Dmax("ID","Table")+1 to retrieve the number from the previous record)
What I would like to do is everytime the current month changes I want the ItemNumber to reset to one.
I tried an If statement in the on current of the form If Month <> Date() Then ItemNumber = 1 Else ItemNumber = Null
However it resets for every new record created, which by the code makes sense. Is there any way to have do this one time until the change of date or is there another way to go?
Hi I am trying to make a database, In which I have a table linked with the form. There are two fields in the table 1.Serial Number & 2. Current Year I want the serial No. field to be incremented after every record is added & Also the numer should start from "1" again as the Current Year Changes. Can somebody help me in this. I am learning new things in access & not that proficient. But i love to work in access.
So I have decided that I want my ID's to be AutoNumbers, but at the moment they are currently set as Numbers. I have already inserted data, to test, which has been deleted, however I am now unable to change the ID field back to AutoNumber.
How can I duplicate the tables so that this field can be changed again?
I have like 10 tables with heaps of feild, so remaking them will take long, but I know there is a way using queries, I am just not sure how...
I wanted to get the autonumber ID before a record was saved to the table. My fields are on a form that is linked to the table. Maybe my solution is not the most elegant but it seems to work.
I messed around and came up with this solution: it creates the next record and captures the autoID then increments it and creates the record we will actually use. Since we know the current autoID we know 100% the next will be the current+1
Code:
' Code by Witchcraftz ' Button event to add new record Private Sub cmdAddRecord_Click() Dim strID As String
I am wanting to create a new record in a table copying the majority of the data from another record in the table. I am using the following code which creates new records but the data isn't being copied.
This is the section of code:-
' Return Control object variable pointing to list box. Set ctlList = Me!lbStudents ' Enumerate through selected items. For Each varItem In ctlList.ItemsSelected ' Get the info to get the enrolment record intClientID = Me.lbStudents.Column(7, varItem)
I have a form with a sub-form and a sub-sub-form :p If I try to delete the record being viewed in the sub-form using With DoCmd .DoMenuItem acFormBar, acEditMenu, 8, , acMenuVer70 .DoMenuItem acFormBar, acEditMenu, 6, , acMenuVer70 End With
Then I here a ding (like you do when you try to delete a record) but I see no record delete confirmation box come up, if I hit enter, it deletes. So its there, but I can't see it, it's not behind the form either. Any ideas? Cheers
i have a subform which won't allow me to delete a record unless i'm in the datasheet view. is there anyway to change this. the properties have been set to allow deletions.
The user wants all of the records in the database to have continuous numbering. I have used AutoNumber in the past but if you delete a record, it produces gaps in the numbering.
I was wondering if there is a way to number the records so they are always numbered continuously (1,2,3,etc.) even if some record is deleted.
I have tried using the following:
Set db = CurrentDb() Set recordlist = db.Openrecordset("SELECT Max(tblContactHistory.ItemID) AS MaxID FROM tblContactHistory")
ItemID = (recordlist!MaxID + 1)
recordlist.Close Set recordlist = Nothing
but I still cannot get the records to have continuous numbering after a record is deleted.
I want to create a custom sequence when deleting a record but I'm having a problem.
What I want to do is prompt the user for the reason he/she is deleting the record and then archive this so it can be viewed in a log at a later time. This extra step is not as easy as I thought it would be.
What I did was put some coding into the On Delete event of the form. The code opens a form with a text box. The user can enter the reason for the delete in the text box and click OK or click cancel to abort the deletion.
My problem here is opening another form from the On Delete event. As soon as the form is open, the code just passes to the next step of the sequence and deletes the record.
There are 2 approaches that I've thought of but I'm not happy with either.
Approach 1: In the On Delete event, set Cancel to True. That way the deletion is not handled by the delete sequence but rather by the new form that opens. The problem is that deleting a record from another form is not that simple. What I've tried is to execute a SQL statement that grabs the ID of the record from the open form and delete it. The problem is that although the record is deleted, all the fields on the form say #Deleted in them which is not that pretty. (Maybe there's some other way to do the deletion without this problem that I'm not aware of...?)
Approach 2: Use an Inputbox. Unlike a custom form, the Inputbox delays execution of the code so the code can determine from the results (i.e. should it cancel the delete if the user clicked Cancel). The problem with Inputboxes is that they are not very flexible in the layout, they look pretty "packaged" (i.e. they look to me like the programmer didn't bother creating a means to enter a value). There's no way to place the buttons where you want or have it do better validation (e.g. I want the FORM to check that there's at least a few words describing why the user is deleting the invoice rather than have the form with the record get the input message passed back and then give an error and then pop open the Inputbox again)
I think that especially when you're creating an application with anything financial, you'll want to log a deleted invoice including the date, amount, possibly the client's name, invoice number, reason for deletion and the login name of the person doing the deletion. All of these are easy to record other than the reason.
I have a form and a subform. There are a number of buttons on the form, allowing me to add, update, delete, etc. records from the subform. The process is that I select a record on the subform, its details are displayed on the form, then clicking on <Delete>, for example, removes it.
Each of these processes work fine on their own and also if carried out one after the other, for the most part. The one problem I'm finding is when I delete a record.
Firstly, the subform appears to refresh and the record is no longer shown. However, if I then try to select another row from the subform, I get a message saying 'record is deleted'. I click on <OK> to remove this message and I can then select the same row or another row without any problems.
Secondly, if I now try to add a new record (the code behind the button is just 'DoCmd.GoToRecord , , acNewRec'), I get a message saying that I can't go to the selected record.
If I close and reopen the form between each activity, all works fine, suggesting that something isn't refreshing properly. I've tried putting 'Me.refresh' and 'Me.requery' immediately after running the deletion, but to no effect.
I have a table whose key is two fields. I am having no luck in selecting a given record from a form and deleting it. No problem in a table with a single field key.
I'm having trouble executing a SQL command in VB... I want it to find the the value of the input box in TBL-Purchases and Delete all related values. Here's my code.... I get an error on the line I've highlighted in green...
Private Sub Command31_Click() Dim Message, Title, Default, MyValue1, MyValue2 Title = "Sell Stocks" Default = "" MyValue1 = InputBox("Which stock ticker name would you like to sell?") MyValue1 = UCase(MyValue1)
I have 2 tables. 1- customers table with 2 fields : customername,customerno 2-conversationstable with 4 fields: date,customername,customerno,details
The conversations table is for keeping memo of telephone conversations with the customers.
I built a simple form deriving from the conversations table. And added to it a combobox with 2 columns from customers table to select the customername an customerno for the form.
While deleting the record in the conversations table,through the form, I saw that the customername and customerno in the customers table of that particular customer record are deleted also. I made no links between both tables.
What I would like to do it take all 'RoleTitle' from RolesList, all 'CourseID' from courselist and show them as a pivot table/matrix with a checkbox that creates or deletes entries from the RoleRequirements table. So, if it exists in the RoleRequirements table then it should appear a checked, unchecking it would delete it from the table.
I am using access 2010 with a SQL server 2005 backend.
Been experimenting on some code to prevent deletion or changes to records that meet certain conditions.
The problem I am having is the code is contradicting each other preventing some of the records to be locked down.
Code: Private Sub Form_Current() 'Code 1 - Prevent edits if 21 day period has lapsed If TestDate2(Me.txtStartedHidden) > 0 Then MsgBox "Editing NOT allowed - 21 day time period has been reached" Me.txtBasic.Locked = True
[Code] ....
Rules are:
Edits allowed if invoice date not reached Edits allowed if within 21 day but NOT if invoice date is reached
Edits prevented if invoiced date reached and if records still within 21 days Edits prevented if invoiced date reached & records past 21 days
hi i have a database with hyperlinked images in a sub form that show a new image for every record. on this sub form i have a zoom in and zoom out button which is VB coded. the problem i have is that when i zoom in and then go to the next record the new image is still enlarged and has not reset to the size of the image box. any idea as to what i need to do to correct this. i think i need to put some VB code on the on current event but not sure what. any help would be appreciated
