Modules & VBA :: Split Table Record Into Multiple Records / Rows In A New Table
Nov 10, 2014
In a situation where I imported an excel file with so many columns and split them into two temp tables and they are linked using a key.
the data has a fixed part lets say
Field1....Field2.....Filed3.....Field4...then Field5.....Field6.....Field7....Field8 is the same data range as Field9...Field10...Field11...Field12. I would want to split this data into multiple rows like this
Field 1 Field2 Field3 Field4 Field5 Field6 Field7 Field8
Field 1 Field2 Field3 Field4 Field9 field10 field11 field12 and so own...
What is the best approach?
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Sep 20, 2014
I am building a simplified re-order point system - if inventory position drops below a certain level (the yellow level is this case) one or more purchase order lines has to be created in another table.
I have one table with the following field and data:
ItemId Red Yellow Green Multiple Inventory position
0001 10 30 50 5 45
0002 5 40 47 5 23
0003 11 20 30 10 5
I would like to generate new records (in another table) based on the above fields and three records.Basically the end result should look as the following:
ItemId Qty Start inv Aggregated inventory Prioritization
0002 5 23 28 Yellow
0002 5 28 33 Yellow
0002 5 33 38 Yellow
0002 5 38 43 Green
0002 5 43 48 Green
0003 10 5 15 Red
0003 10 15 25 Yellow
0003 10 25 35 Green
The logic is quite simple - if inventory position is less than the yellow value new order lines should be created in multiple qty (based on the multiple field) until the aggregated value (in table 2) is above the green value.The priotization value should be based on the start inv (in tbl 2) compared to the values in red, yellow and green in tbl 1.
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Mar 10, 2015
I am trying to assign teams to players. I have an import table with all of the players information listed. What I want to do is determine the count of players in a given city. For every 9 players I want to add a new record to the Team table and assign the team number (auto incremented for each team created). Then I want to add the players to the Players table with the Team Number that was created.
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Sep 8, 2014
I have a parent table (tblLabels) and a child table (tblRevision) where the revision history for the parent table is kept.
The parent table is populated via an excel import and may have several records imported at once. Instead of having the user manually enter a new record note in the child table for each record imported into the parent table, I've created a form that collects the necessary data (date, person who added the record, person who authorized the record, and notes) and then creates a revision history for each new record.
This is what I have so far:
Code:
Private Sub cmdAddNotes_Click()
Dim strSQL As String
Dim RevisionDate As String
Dim RevisionRevisedBy As String
Dim RevisionDesc As String
[Code] ....
When I run the code nothing happens. No error, no new records create, etc. My suspicion is that I may need to use an INSERT INTO query instead of an UPDATE query, but I'm not sure how to go about matching up the foreign keys if that's the case.
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Mar 14, 2013
I have a client who has data like this in an access table:
itemID
itemName
itemQuantity
1
Corvette
1
2
Mustang
2
3
Camaro
5
He wants to append the data to another table so it looks like this:
itemID
itemName
itemQuantity
1
Corvette
1
2
Mustang
1
2
Mustang
1
3
Camaro
1
[code]....
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Sep 3, 2013
I have an access table that looks like the below:
"field1", "field2, field3, field4, field5, field6, field7"
"field1~field2~field3~field4~field5~field6~fie ld7"
"field1~field2~field3~field4~field5~field6~fie ld7"
"field1~field2~field3~field4~field5~field6~fie ld7"
"field1", "field2, field3, field4, field5, field6, field7"
"field1~field2~field3~field4~field5~field6~fie ld7"
I've got a module which loads the data into a table, but it can't handle the records that are ~ delimited, so spits them out as a single field.
I know there is some VBA code that can be used to split comma delimited records, and I've seen bits of it floating around online and tried to alter it to work for the ~, but I get the feeling that what I've seen is only a part of the required code, how to put it all together to make something that actually works.
So, what I need to do is;
- Split some records in a table out into multiple fields where there is a ~ present
- Place these newly split fields into a table (I don't mind if it ends up in a new table or not)
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Nov 13, 2013
I have two tables :
Table 1: Mission_Id , Mission_Type, Customer_Name...
Table 2: Supporter_Name, Report_Date, Area, Unit, Issue_Type, Error_Status,Mission_Id
I have a form that the users enter data into and send a report each day. I would like that in a click of a button all the data I entered the day before and that have ="Open" will be entered into the tables with today's date. Is that possible?
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Jul 1, 2013
I have an Access Database and I want to split up one column into multiple columns. The one column has multiple rows that relate to one person, so for instance I have the following:I am taking information from both tables and I want to create a query but I need to separate out the mother, father, and guardian with the names attached
So from the Child table :
Joe Smith Address Phone
The query that I created is from two tables, the child table and the family table: ( I used the dashes just for it to be easier to read)
------Child Table/PrimaryKey --------Family Table---------------------
First Name--- Last Name--- First Name--- Last Name--- Relationship
Joe ----------------Smith ----------Jane --------Doe-------------Mother
Joe ----------------Smith ----------John---------Smith---------- Father
So in this scenario I need to get the name of the second parent in another column....meaning have all the parents appear on the same line for this child, and each child there after..
So I need it to look like this:
------Child Table/PrimaryKey --------Family Table---------------------
First Name------ Last Name------ First Name------ Last Name------ Relationship------ 2First Name------2Last Name------2Relationship
Joe----------------Smith------------ Jane-------------- Doe------------- Mother-----------John---------------- Smith------------ Father
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Jul 1, 2014
I am trying to determine the best method for how to handle this query using Access 2013. I have a clients table that contains the following:
clientID fName lName admissionDate dischargeDate
1 John Doe 05/06/2014 06/27/2014
2 Jane Doe 04/24/2014 05/15/2014
3 Steven Smith 05/15/2014 NULL/Empty
4 Chris Davis 06/12/2014 NULL/Empty
Then there is a WeeklyProgressNotes table that is there for the person that is responsible for auditing the clients charts. It does not contain the actual weeklyprogressnotes, it only contains a Yes/No field and a date field for the date the weeklyprogressnote was completed. Like below:
noteID completed dateCompleted clientID
1 yes 05/08/2014 1
2 yes 05/14/2014 1
3 yes 04/25/2014 2
I am creating a form that the auditor can open to determine what weeks she needs to check for each client to see if they have their weeklyprogressnotes completed that week. The weeks run Mon - Sun and there will be no record in the WeeklyProgressNotes table if she has not yet checked and confirmed for that week. So the form would basically look like this:
fName lName week completed date clientID(hidden)
John Doe 5/19/14-5/25/14 Checkbox Null 1
John Doe 5/26/14-6/1/14 Checkbox Null 1
John Doe 6/2/14-6/8/14 Checkbox Null 1
John Doe 6/9/14-6/15/14 Checkbox Null 1
John Doe 6/16/14-6/22/14 Checkbox Null 1
John Doe 6/23/14-6/29/14 Checkbox Null 1
Jane Doe 4/28/14-5/4/14 Checkbox Null 2
and so on.......
I have thought about creating an SQL statement to select all of the clients and then creating a function that determines their admission date within the specific week and their discharge date withing the specific week and then create a loop with another SQL statement with a BETWEEN clause for all the weeks and determine if there is an entry in the WeeklyProgressNotes table or not. If not then I would display out the above info. I'm not sure if there is an easier, less search intensive way of doing it. Maybe an SQL query that can cut done on some of the looping.
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May 7, 2014
I'm a new to Access, SQL. I need the following output:
Input:
PHP Code:
PO              Vendor       State
a, b             1,2            IL
c, d, e          3              TX
f                  5              CAÂ
Output:
PHP Code:
PO          Vendor   State
a             1,2        IL
b             1,2        IL
c             3          TX
d             3          TX
e             3          TX
f              5          CAÂ
I found the following SQL code from another forum, which splits entries in a cell separated by commas into 2 rows, output being:
PHP Code:
PO          Vendor   State
a             1,2        IL
b             1,2        IL
c             3          TX
d,e          3          TX
f              5          CAÂ
SELECT * INTO ImportedData
FROM (
SELECT PO, Vendor, State
FROM SourceData
[Code] ....
How to run a loop so that if a cell has n entries separated by commas, I want them to be split into 'n' number of rows.
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Oct 27, 2014
My boss made a satisfaction database that tracks satisfaction in 2 ways, so we have:
Table
ID
SatisfactionAType
SatisfactionAScore
SatisfactionBType
SatisfactionBScore
I'd like to make a query that would split these into two lines, one for A, one for B and then export it to excel.
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Mar 27, 2014
I'm using access 2010. I want to put some code behind a button that will allow the user to add selected products in a listbox to which ever operation is selected in a combobox by creating records for each product / operation combination in a third table:
tblProducts
tblOperations
tblOperationProductMM
- ProductID
- OperationID
I have a form with a combobox on top that allows the user to select the operation for which they want to add products. There is also a listbox that displays all records in tblProducts. The user can select one or more products and then the idea is that they can then press a button that will use the selected record IDs from the list box and the record ID from the combo box to create new records in the many to many table.
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Oct 5, 2013
the assignment is to delete rows in a table that consist of employee ids 202 - 205
I input the following code:
delete from sec0412_foods
where employee_id between '202'
and '205';
And then I come across this error:
Where am I making a mistake?
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Oct 16, 2006
HELP! I’m working for a charity in a small town Tanzania and there is not a soul for miles who knows anything about access.
I have created a database to track requisitions of Office Supplies. I have table full of the requisitions which contains multiple rows for each item we have in the store and the quantity requisition on each occasion.
What I want is a query that will calculate the total quantity of each item requisitioned in a month. Is there an easy way to do this??
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Nov 21, 2006
I have three tables, with the following data (fields separated by "-" here):
Unit - Customer Number - Customer Name - Type of A/R - Total A/R
Unit - Customer Number - Customer Name - Type of A/R - Total Overdue
Unit - Customer Number - Customer Name - Type of A/R - > 90 Day Balance
I would like to combine these tables into one table with the following field names:
Unit - Customer Number - Customer Name - Type of A/R - Balance
When I append the data, it comes out like this:
Unit - Customer Number - Customer Name - Type of A/R - Total A/R - Type of A/R - Total Overdue - Type of A/R - > 90 Day Balance
I would like this new table to include all rows from the original tables, sandwiched on top of each other. As far as I can work it, the Append Query only adds the data as add'l columns; not as add'l rows. I tried changing the field names entirely, so that the final field in each table is called "Balance." However, I still get the same result as above - the columns are added, instead of rows. I swear there's a way to do this, I just can't remember it!
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Dec 22, 2014
I have a table with multiple rows per member that I would like to convert to 1 row per member. I have a table that looks a bit like this:
Member_IDDiagnosis
10000Hypothermia
10000Frost Bite
10001Fatigue
10001Dehydration
10001Exhaustion
99999Exhaustion
99999Hypothermia
And I'd like to convert it to this:
Member_IDDiagnosis - 1Diagnosis - 2Diagnosis - 3Diagnosis - 4
10000 HypothermiaFrost Bite
10001 Fatigue DehydrationExhaustion
99999 Exhaustion Hypothermia
The columns don't line up well but I am looking for each diagnosis to move into one of the 4 columns, depending on whether it is the first, second, third or fourth diagnosis associated with the member.
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Sep 12, 2011
I am trying to copy multiple rows (150+) and then paste them into the same table below the original 150 rows.I can only seem to get 1 row at a time.
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Jun 21, 2013
I have a form for inserting invoices, and on the subform records I have a command button to print the labels, the label would contain the quantity of the product, so, if the quantity is ex. 11000 and package contains 2000 only.
so I have to print 5 labels with quantity 2000 and one label with 1000 qty
what I need to do, is when I click the label cmd button to insert the 6 records required to print the labels to temp table
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Sep 20, 2006
Hi,
I am using VB.NET 2003 and MS Access XP for a desktop application. While developing the application we have a reached a situation where we want to print a report which retrieves records from four tables. Till here it is easy to think that it can be done by a simple SQL JOIN query, but following is the complexity:
The first table stores a single row.
The second table stores multiple rows related to the Primary Key field defined in Table One.
The third table stores a single row related to the Primary Key field defined in Table One.
The fourth table stores a single row related to the Primary Key field defined in Table One.
The above SAVE RECORD option is performed when a user fills a Form of my application. As stated above, all the four tables are inter-related with a Primay Key field (TNo) defined in table one.
I also have a MS Access Report that will print information retrieved from all the four tables. The Report has some of the fields from each of the above table. The SAVE operation is performed in this way:
(1) A unique TNo is generated for a new record that is about to be created.
(2) All the entries are saved in their respective tables (mentioned above.)
(3) An access query will fetch the records pertaining to this TNo from all the tables to fill the report.
I want to know how to write such a query when I have to fetch multiple rows of a table in between. Is there any way that I can pass the TNO as a parameter to this query that is saved in MS Access?
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Dec 13, 2011
I have a split form (frmPatient Schedules) that shows me my records in the datasheet view at the bottom section of the form. My records have a field with a checkbox (ckbxHOLD).how can I get the records that don't have their checkbox checked to be copied as new records to a different table (tblHome Visits)?
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Apr 15, 2014
I have a table with the following columns: Task, Visa type, time it takes to perform the task. There are several taks that are performed for all visa types. I want to create a form to enter data to the table in which for the field visa type I have a list box that can allow multiple values, however, I do not to create a single line with the task and on visa type all the types of visas selected. I want to create a line for each type of visa with the information introduced.
I don't know if this is possible, the reason for which I want for the form to create several rows depending on the visas types is because then I have a query that sums all the types of visas. Can this be possible? I don't want the people to introduce manually directly to the table the data and also that for the same taks they have to enter manually 50 rows with values. I want it to be more simple and easier.
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Nov 10, 2014
I need to write a code that checks if every 6 lines in a table contains a string. If it contains the string, then carry on looping, but if it does not, it will delete the current line and the previous 6 lines before it. The program should then continue looping through the entire table.
For example,
Code:
Apple
a
b
c
d
e
Apple
f
g
h
i
j
Apple
l
m
n
o
p
q
Apple
.
.
.
I need to find the string "apple" in every 6 lines. So, that means that the first 2 Apples are fine, but for the third one needs to be deleted as it contains 7 lines instead of 6.
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Apr 8, 2015
I have a client that is using a split database. I am working on an update to the program and need to transfer a table to the backend that has the correct structure and information included in it. My thoughts are to make a one time use program that transfers the table to the backend. I have seen DoCmd.TransferDatabase and DoCmd.CopyObject as possible ways to go.
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May 19, 2015
I am trying to find the latest date in a table where the dates are in 2 separate columns and multiple rows. (there are business reasons why there are 2 dates per row they represent different but comparable activities)
I have a table "Assessment tracker" with the following structure
Name Type
Candidate short text
Unit short text
EV1 Date Date
EV2 Date Date
My Data:
Candidate Unit EV1Date EV2 Date
TH1 10 07/05/2015 25/05/15
TH1 10 07/05/2015 07/06/15
I have a query "Candidate AC Dates" that compares the 2 dates EV1 and EV2 and outputs a 3rd column with the latest date.
Query:
PARAMETERS [Candidate Name] Value;
SELECT [Assessment Tracker].Candidate, [Assessment Tracker].Unit, [Assessment Tracker].[EV1 Date], [Assessment Tracker].[EV2 Date], Max(MaxDate([Assessment Tracker]![EV1 Date],[Assessment Tracker]![EV2 Date])) AS Achdate
FROM UnitData INNER JOIN [Assessment Tracker] ON UnitData.Unit = [Assessment Tracker].Unit
[Code]....
Output:
CandidateUnitEV1 DateEV2 DateAchdate
TH11007/05/2015 25/05/201525/05/2015
TH11007/05/2015 07/06/201507/06/2015
It does this by using a function shamelessly copied from the web somewhere...
Function Maxdate(ParamArray FieldArray() As Variant)
' Declare the two local variables.
Dim I As Integer
Dim currentVal As Date' Set the variable currentVal equal to the array of values.
currentVal = FieldArray(0)
' Cycle through each value from the row to find the largest.
[Code]....
This is working well (I think)
I then want to find the latest date for the 2 records i.e. the Max value for the Achdate.
Query:
SELECT [Candidate AC Dates].Candidate AS Expr1, [Candidate AC Dates].Unit AS Expr2, Max([Candidate AC Dates].Achdate) AS MaxOfAchdate
FROM [Candidate AC Dates]
GROUP BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit
ORDER BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit, Max([Candidate AC Dates].Achdate) DESC;
But this is returning
Candidate Unit MaxOfAchdate
TH1 1025/05/2015
I expect it to return
Candidate UnitMaxOfAchdate
TH1 10 07/06/2015
It looks to me like MAX is considering only the day value rather than the whole date. I suspect this is because it is considering the results of the function in the first query as a short text rather than a date field. (I've tried to force this through declaring the variables as dates but don't know where else to force this. (I am UK based hence the DD/MM/YYYY format)
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Aug 1, 2013
I have two tables
tbl_Orders
Cust OrderNo OrdLne Prod Qty
ABC SO123 1 AA 15
ABB SO124 1 AB 10
tbl_StockLoc
Prod Loc Qty
AA ZX12 10
AA ZZ12 10
AA ZZ13 50
AB CW12 15
One product can have up to 10 locations in the tbl_StockLoc
I need to print the following report (up to LOC10)
Cust OrderNo OrdLne Prod Qty Loc1 Qty1 Loc2 Qty2 Loc3 Qty3 ....
ABC SO123 1 AA 15 ZX12 10 ZZ12 10 ZZ13 50
ABB SO124 1 AB 10 CW12 15
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Jan 25, 2015
I have a main form users enter info into then submit, which adds it to the table being displayed in the subform...
One of the options is a "Urgent" tick box, if they tick this box, once it has submitted to the table, i need that row to highlight red...
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