Modules & VBA :: Update Hourly Rates With Exceptions That Use A Different List Of Rates

Apr 4, 2014

tblTimeEntry records individual time slips for attorneys keeping track of their time. Each slip records the client, attorney, time, rate, and value (time * rate) of the slip.tblPeople holds all the timekeepers and their current rate. Their rates change once a year.tblCustomRate will hold the exceptions,

How I imagine tblCustomRate will be set up is as follows (and this may be how it's wrong):Columns for each timekeeper. Each record is a client entry. When a new time entry gets entered, as it gets saved into tblTimeEntry, it should check to see if the client number is one that has a record on tblCustomRate. If it does, it should find the column for the timekeeper and use that rate. could add columns to the tblPeople for each client that gets a custom rate and use IF statements to get it to add, but that's a lot of legwork and code for a few clients.

tblTimeEntry
TimeID (primary key)
ClientID
TKFN (Timekeeper First Name)
Rate
Value

tblPeople
PersonID (primary key)
TKFN
CurRate (Current rate)

If it matters, this is Access front end with SQL Express tables. It's few and far between that I set up new People and it would be few and far between that there would be any custom rates (currently, there would be 2 out of 2000). People's rates change, but the time slips they entered at their old rate should stay at their old rate. If they were only worth $100/hour in 2010, but now they're worth $200/hour, the 2010 slips stay at the $100/hour rate.

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Rates For Creating An Application In Access

Feb 22, 2005

Hello all

I got a chance to make some extra money outside of my usual job.

I am creating a billing system for a plumbing business. It's pretty easy and shouldn't take me long to do. The only thing is I'm not sure what to charge.

Anybody have any idea?

Thanks in advance

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I am using a basic Order form and Order Details subform to capture my information. Customer is selected, then Products and Quantities are filled in... the subform calculates the total price. This all works great. Then I have a problem.

I have some national customers that require shipping to multi regions. I would need to select the regions and it has to calculate a new case cost for each product for each area. Could be up to 100 (10 products x 10 areas) new calculated prices.

Then for other customers, I will use just the case cost for the whole order (multiple products) and add one shipping fee to cover the drop. 3 products and only 1 fee added to the total.

Currently, my Order Form uses a Tab page and the Order Details are on the first tab. I could put the Shipping Info on the second tab, I just don't know how to add up to 10 different shipping regions to generate 10 new prices or the one drop fee to the total price.

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Jun 20, 2014

Never tried complicated formulas in Access and at a bit of a loss... What I am trying to do is calculate a utility bill based on stepped rates.

For example:

Usage up to the first 500KHW is billed at .067 per KWH
Usage after the first 500KWH from 501 to 999 is billed at .044 per KWH
Usage from 1000 up is billed at .0318

So if my usage was 1200 KWH...

((500 x .067)+(500 x .044)+(200 x .0318)) = 61.86

I was assuming it would require an complex "if" function to split the 1200 into steps and then calculate charges per step?

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Apr 24, 2013

I have created a make table query and using expressions for two of the fields. I have set the field properties (format) to "Percent". The expressions are calculating rates based on two other fields. The expressions are currently as such:

PTD_CM_PGM_RATE: IIf((IsError([PTD_CM_REPT_PGM]/[PTD_CM_REPT_ER])),"0%",[PTD_CM_REPT_PGM]/[PTD_CM_REPT_ER])

I'm using the IIF function to avoid potential errors should one or both of the values ("PTD_CM_REPT_PGM" or "PTD_CM_REPT_ER") be zero.

However, when running the query, I am getting the "...type conversion failure is caused when the data in one or more fields doesn't match...." error.

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Jul 17, 2014

I am trying to make a report in which I can see the amount of money that I have to pay weekly to an employee. To explain myself clearer, I have different rates for each employee. For example:

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John Smith$15$10$15$30$8
Ken Jonson$10$8$10$20$8

I am doing this in a query. So what I want to be able to do is, for example, take 4 hours that the employee worked at NormalPayRate and multiply it. But if tomorrow the employee worked at a different rate, for example 3 hours overtime, I want those 3 hours multiplied by OvertimePayRate.

The way I saw it on my Google researches, is that they have only one rate and the amount will be [SumOfHours]*[Rate]. But how can I tell my query to skip, for example, one rate because the employee didn't work at that rate that day. So I can have different amount for the different rates.

By the way, entering the information I can divide at what rate the employee worked x day. So if the employee work 6 hours at regular, and later on 4 hours at standby, I have those information separated in my table.

Results that I am getting: I can easily get the amount in money multiplying the whole hours by a rate, so my result in my report will be multiplied by the same rate.

I am using Access 2013 ...

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Jun 23, 2013

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The fields showing in the query are First, Last, Add1, FLAGToMap, City, Prov and Sector_Name.

I want to add in there a choice to select only the records that have are TRUE (-1) in the FLAGToMap field - just like the ALL button, this would be an ALL Selected Button let's say.

I would not know where to begin as I copied and adapted the coding below from a sample database and don't understand - at all - how the query is generated. The only coding in the form is the one below.

Private Sub cmdOpenQuery_Click()
On Error GoTo Err_cmdOpenQuery_Click
Dim MyDB As DAO.Database
Dim qdef As DAO.QueryDef
Dim i As Integer
Dim strSQL As String

[code]....

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Sep 25, 2014

I have a combo box which gets its values from sql server using a query which is called "get_query_reason", which works fine. Now I want to update combo box values based on a user selection, st string. Have written the code, but does not work:

Dim qDef As QueryDef
Dim Query As String
Dim st As String
Dim rs As Recordset
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[Code] ....

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Generalities And Exceptions, Or Repetitive Data?

Oct 11, 2005

Hoping for some assurance and assistance....

I am needing a database that will help to manage employee leave (holiday) requests. I have one but the current design is a bit...... well, you know.

Leave Limits are (presently) applied by one table:-
tblLimit
-------
payWeek
workType (twentysix work types some common to all sites, some apply only to one or two sites)
LimitSiteA (three sites)
LimitSiteB
LimitSiteC
LimitAllSites

So, several "faults" are immediately apparent:

LimitAllSites is ALWAYS the sum of LimitSiteA+LimitSiteB+LimitSiteC so
clearly shouldn't be there, and I don't even want to talk about that....

Also , no primary key, repeating columns... uh-oh!
Therfore....
tblLimit
-------
limitID (PK)
payWeek (date/time - always a Wednesday, our payWeek begins on a Wednesday)
workTypeID (FK to new table tblWorkType)
siteID (FK to new table tblSite)
Limit (integer)


However....with just a brief investigation, it transpires that of the 1600+ rows in this (current version) table, there are only 69 unique sets of limits (ran a Unique Values query, excluding the PayWeek).

So, what I do want to talk about is not having to add in a table row for each WorkType for each PayWeek (for each site- with the improved design). I want to apply a general set of limits, with effectiveFrom and effectiveTo dates, per Site/workType combination, which should automatically populate out 80 weeks into the future (historical records are not required - it is just to help plan future leave) and then cater for the exceptions by "adjusting" the general limits in one of two ways:
1) every day over a date range (e.g. every day between 15NOV05 and 15DEC05, decrease the limit for worktype Z in Site A by 10 percent of the BASE* limit).
2) every nominated weekday over a date range (e.g. every Friday in December 2005, increase the limit for worktype Z in Site A by 20 percent of the BASE limit).

*the two adjustment types need to be independent, overlappable, and have a cumulative effect.

e.g. for the above, if the general limit for type Z of site A were 100
14 NOV --> limit 100 = 100 (no adjustment)
15 NOV --> limit 100-10 = 90 (adjustment per #1)
.
. - repeat concept as above
.
30 NOV --> limit 100-10 = 90 (adjustment per #1)
01 DEC --> limit 100-10 = 90 (adjustment per #1)
02 DEC --> (Friday) --> limit 100-10+20 = 110 (adjustment per #1 & #2)
03 DEC --> limit 100-10 = 90 (adjustment per #1)
.
. - repeat concept as above
.
15 DEC --> limit 100-10 = 90 (adjustment per #1)
16 DEC --> (Friday) --> limit 100+20 = 120 (adjustment per #2)
17 DEC --> limit 100 = 100 (no adjustment)
etc

It gets dirtier !
There are two broad types of leave - general - for which the limit is determined/applied at the (site+workType) level, and "long service" for which the limit is to be applied at just the site level (workType has no bearing).

I was OK up until it got "dirtier" - now I am not so sure....

I was thinking...

tblLimit (base limits)
-------
limitID (PK)
workTypeID (FK to new table tblWorkType)
siteID (FK to new table tblSite)
limit (integer)
effectiveFrom (date/time)
effectiveTo (date/time)


Does my base limit table store WorkTypeID, but as null when the record relates to "long service" leave, and as a valid WorkTypeID when the record relates to "general" leave ? If so, is it of sound design to derive the broad leave type from the "nullness" of the workTypeID, or is it recommended to store that separately?

Similar questions relate to the adjustment table, for both WorkTypeID and WeekdayID...

tblLimitAdjust
-------------
limitAdjustID (PK)
workTypeID (FK)
siteID (FK)
adjustFactor (double)
WeekdayID (FK)
effectiveFrom (date/time)
effectiveTo (date/time)

I was sort of hoping that writing this out may help clarify my mind on some of the points.... which it did, but only to a limited extent so....

Suggestions / corrections / Pointers ???

Regards

John.

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an 8-digit number
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Nov 8, 2005

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Any ideas, without divulging your well-earned salaries of course!

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Jul 17, 2015

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Sep 5, 2013

We recently have had a change to our hourly rate that we pay and now the Totals calculation is not adding up the numbers correctly.

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ExtendedTotal: CCur([Hours]*[Rate])

In the footer of the report: (Provides a Total for each Day)

Sub-Total: "Control Source" is: =Sum(CCur([ExtendedTotal]))

Report Footer: (Provides a Grand Total for the Month)
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Sep 30, 2014

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Oct 31, 2005

Hi

I am creating an input form to assign an engineer to a project for x days.

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I ideally want the user to select the Engineer Code and Project and the desired dates the engineer is to be assigned and add these to another table.

I have tried the following code but while the two Text Boxes update fine and the number of selected dates are added the dates themselves are not.

Can anyone see where I am going wrong and guide me in the right direction

Private Sub Command4_Click()
On Error GoTo Err_Command4_Click

Dim db As ADODB.Connection
Dim r As ADODB.Recordset
Set db = CurrentProject.Connection
Set r = New ADODB.Recordset

Dim var As Variant

r.Open "tblIM", db, adOpenStatic, adLockPessimistic

For Each var In Me.List0.ItemsSelected
r.MoveLast
r.AddNew
r.Fields("Date") = Me.List0.Value
r.Fields("EngineerCode") = Me.EngineerCode.Value
r.Fields("Project") = Me.Project.Value
r.Update
Next var

Exit_Command4_Click:
Exit Sub

Err_Command4_Click:
MsgBox Err.Number & " - " & Err.Description
Resume Exit_Command4_Click

End Sub

Thanks

JC

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Aug 19, 2005

Hi,

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I've also tried using an update query using the following code (before trying this I made the list box unbound):

UPDATE tblgroup SET tblgroup.Price = [Forms]![frmMain].[lstPrice].[value]
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Any help would be greatly appreciated, cheers.

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Mar 28, 2006

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Jun 7, 2006

I will try and describe my issues as best I can.
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Dim strSQL As String
Dim i As Integer
Dim Msg As String

'Exit this sub if the combo box is cleared
If NewData = "" Then Exit Sub

Msg = "'" & NewData & "' is not currently in the list." & vbCr & vbCr
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This worked just fine until I added an AfterUpdate Event used for Cascading Combo Boxes.




On Error Resume Next
Problem.RowSource = "SELECT DISTINCT TroubleShootingGuideTBL.Problem " & _
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When I add something that is not current in the recordsource for the combo I still get the msg box:
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I click yes and then I now get this error:
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As I said earlier the NotOnListEvent worked just great until I added the AfterUpdate Event. Any suggestions for me? Thanks in advance

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Sep 26, 2006

ok i have three tables..

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Passenger

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Address
Phone_No

Company_Staff_Table
Company_Staff_ID
Company_ID
Full_Name
Phone_No


each booking will only ever involve one company at a time

company 'A' will have several staff

person 'A' from company 'A' may book a job for themselves

person 'A' from company 'A' may also book a job for person 'B' from company 'A'


i have created a booking form

i have added a combo list displaying all the company names..(control="comp_combo")

i have also added a combo list displaying all staff names from all companies (control="staff_combo")


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eatc7402

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Jan 5, 2005

hello all
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thanks a lot

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