Modules & VBA :: Automate Generation Of Reference Number Incrementally By 1

Jul 29, 2013

I am trying to automate the generation of a reference number incrementally by 1.

In my main table (tblBooking) I have my primary key field autBookingID which is an autonumber.

In another table (tblBookingStops) I have the primary key as autBookingStopsID as the autonumber and then numBookingID linked to the above table (tblBooking). I have another field called txtGPSID so this is the number I would like to automate.

So for example:

tblBooking:
autBookingID: 1234
tblBookingStops:

[Code]....

I want to put the code that would populate the txtGPSID on a form in datasheet view and would like to put the code on the load event.

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Reference Number Generation

Oct 4, 2006

Hi Guys

Dont quite know if this is the right place to post this but here goes any way

Im creating a database where customers can submit a question, it centres around a form where a user enters various information such as initials, telephone number, and various selections from from down boxes.

I have placed a button at the bottom that saves the record, what i want is when that button is pressed for a box to pop up giving the user a unique reference number which is made up of the information they have entered, such as
FIRSTINITIAL-LASTINITIAL-DATE-INCREMENTALNUMBER
I want this number then to be stored along with the record so it can be searched for by this number.

I have done searches for similar questions but cant find one that matches what i want to do

Thanks in advance

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Using Access 2007..I have a table where the RecordID is an autonumber, and PK.To set this table up I have a load routine, (becuase I have done this multiple times for testing and further deveopment and I compact and repair the DB prior to loading) - the 690 records are correct numerically and autonumbered.This table has transactional data where existing records are updated and new records are appended.

I found the autonumber was not incrementally increasing - so no reseed the auto number (using ALTER TABLE 3IWSPLans ALTER COLUMN RecordID COUNTER (1000,1)) prior to starting the transactions.

New transactions will append correctly, up untill I amend a existing record (using a delete and append query via a staging table) - then the autonumber tries to reuse a number already in the table and because its not unique it errors.why the auto-number is not incrementally increasing correctly

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I just came across a problem that I didn't recognize before. I had an invoice table and corresponding form that had an autonumber for the invoice number. The problem now is that I would like the invoice number to begin at 256 and then increase incrementally, because I had some previous invoices from my books. How to go about doing this.

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Sep 11, 2006

Hi guys, im new to all this so take it easy

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Cheers

Dave

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Sep 25, 2006

Hello,

I have this query:
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Thanks for your help
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Jun 18, 2015

I want Access to automatically generate a reference number for a record based on the values in on two other fields for a given record using a form.

The first field is called Operation Number.

The second is Bag Number.

The reference number needs to be in this format: 19C.3.1

Where 19C is the Operation Number, 3 is the bag number, and 1 is automatically generated. Additionally I need the last number --the automatically generated one--to go back to 1 if with each new bag number.

This is kind of like library catalog numbers. Not sure how to do this.

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May 5, 2005

:confused:
Hi,
I would like how I can generate automatic Id in a table with following structure. billid number, billdate date& time.

I don't like to use AutoNumber built in feature.

Regards.
Soumen.

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Nov 13, 2012

I want to input a number value in [field1], then i want [field2] to generate an auto number BUT i want it to increase based on [field1] THEN combine them into [field3] creating a unique SKU for every item I have.

EXAMPLE1: I will type in [field1]: "001234". [field2]will enter "000001" because it is the first occurrence of "001234" in [field1]. [Field3] will then have a value of "001234-00001"
EXAMPLE2: I will type in [field1]: "002468". [field2]will enter "000001" because it is the first occurrence of "002468" in [field1]. [Field3] will then have a value of "002468-00001"
EXAMPLE3: I will type in [field1]: "001234". [field2]will enter "000002" because it is the second occurrence of "001234" in [field1]. [Field3] will then have a value of "001234-00002"

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May 30, 2014

I have a query where I need to incrementally count the repetition of column values and add that value in a new column.

Example:
"Column One" and "RepeatCounter" are fields in a query.

Column OneRepeat Counter
Value 11
Value 21
Value 31
Value 12
Value 13
Value 32

I want to create the outcome in the field "Counter" in an Access Query. I am a novice in Access VBA. I found I can do it in Excel with the formula CountIF. I am unable to do it in Access.

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Jan 16, 2015

I have a Paycheck form with a subform on it. The goal is to not have to click on the check field for every paycheck, instead use a Batch procedure. When you click in the subform (field) (CCheckNo) which gets the focus by default it advances to the next check number and performs other code operations. If you have a lot of checks this is not very user friendly. I created a command button on the subform to try and auto ate this process. Below is the code for this. It gives no errors but does nothing. The db is very complex. The form opens to the first record but can't be sure when the user could run the Batch procedure.

The idea was to try and use the OnClick procedure to run the event code. The field in question is CCheckNo which advances the check number.

frmBonusReimbursementChecks is the Main form.
(Check) form is a Subform
CCheckNo field gets focus on Load which is the Subform.

Code Below is on a Command Button on the Subform.

If MsgBox("Are you sure you want to Assign All Checks?", vbYesNo, "All Checks Confirmation") = vbYes Then
End If
If IsNull(Me.CCheckDate) Then 'If no Check Date, Assign One.
Me.CCheckDate = Date
End If
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[code]....

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Dec 8, 2005

The title probably doesn't give an idea of what I need, so here goes.

We currently have reference #'s for our bills that include the date requested in mmddyy format, the first 3 letters of the customer, the initials of the order taker and finally a sequential number to show the sumber of bills that day.

example: 120705SEAGMM02 2nd order taken by GMM for Seagate on 12/7
120705SEARLH01 1st order taken by RLH for Seagate on 12/7

I want to generate this number automatically based on the date entered and the initials given of the user. We only deal with one customer at our desk so that will always be "SEA".

I have a query that generates the first portion (date, customer, and initials):

SELECT Format([REQDATE],"mm") AS [Month], Format([REQDATE],"dd") AS [Day], Format([REQDATE],"yy") AS [Year], Format([REQDATE],"mmddyy") AS [Both], [Both] & "SEA" & [PickUpReqData]![INITIALS] AS REFNO
FROM PickUpReqData;

But I can't seem to get my head around the part of generating the number. I know I had done this in a database I created 2 jobs ago but all my files were flooded out in Katrina. (I have since relocated to Atlanta, although I'm not looking for sympathy. But I will take what I can get!)

Anything to point me in the right direction will be appreciated. I am looking to have this on a form and feed the REFNO field in the PickUpReqData table.

Thanks.

Gary

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I am a novice who is will to try to do what it takes to get this going properly. I cant find anything online relating to Access 2010.

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Aug 29, 2006

Hi guys/gals

My primary key, RefNumber, is a sequentual Autonumber field. I want to creat my own Custommade autonumber field, but the catch is:
My autonumber field should have any of the following (selectable by the user from a combo box from a Form) attached in front of the number: DPR,DPZ,DFE,DGL,DMI,DGJ or DPE.
ie: the autonumber is at 14. The user selects DFE, but this is only the seconde choice made of DFE.

So the end product should be: RefNumber = 14
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Help please?
Thanks in advance

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Apr 26, 2007

Hi, very new to Access and wanted to check something was possible before i proceed with it,

basically i want to assign a reference number to my records automatically based on data that has been entered by the user, looking something like this

AE/13MAY07/01

AE is a standard thing and will never change.

13MAY07 is 13th May 2007, which is a date which has been entered by the user for when a specific piece of work is to start. There will be a Yes/No box next to where they enter the date saying whether or not they want a new reference number assigned. If they select Yes, the reference number will be populated with the date specified.

01 will be a number which goes up in increments of 1 based on the MAY07 detail. The number will start at 01 for every month/year, eg

MAY07/01
MAY07/02

JUN07/01
JUN07/02

MAY08/01
MAY08/02

Hope someone can understand what im trying to do and can help.

Thanks in advance :)

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Dec 7, 2007

Hi there

Just a quick problem i need a solution to.

I just created a database, but i want it to automatically created reference number for example. LAPSS001 n continue creating

any tips pls?

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Oct 19, 2005

Hi there,

I'm making a document control database where the a unique reference number is automatically generated from 2 tables and updates a 3rd table.

xxxx or yyyy/lookup in 2 table/autonumber

I have been trying to do this is a form but because the control sauce is a calculation 'Text1&Text2&Text3' I am unable to update the 3rd table with the combined reference number.

I have limited knowledge particularly of VBA coding

Any help much appreciated

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Jul 20, 2005

I am new to this and i may be going about this the wrong way but what i am doing seems to do the job until now.

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The idea is that the first thing a user does is to select a name form the combo box. this name is then stored as a sring and used to set the forms record source and then the subform's (called window) source object. the string is slightly modified during the process to do this. That part works fine.

The problem arose when i included text boxes to show infomation from the selected Query thatisant show in the window (subform).

After the user selects a name and the name is used to set up the record source and the source object for the text boxes.it then displays in the text boxes the records extra data. however it only displays the first row extra data.And when other rows in the query table are selected the data in the text box stays set as the first row.


I know that this is because i haven't programed in an event that makes the text box data update when the user selects a new row.

i also realise that i would need to have some way of know what row of the quiery table the user is looking at to be able to update the text boxes.

my questions are

Is there a way to tell what row of a query table in the subform is selected ?

Is there an event similar to on selection of row or something like that that i could use to reload the text boxes?

and finaly

am i going about this the right way?

Any input on this would be greatly appreciated :)

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dec 17 morning.....reference no: THS-03 (3rd print)
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Example

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--------------------------------
1 | 7/4/2015 | 1001
2 | 8/4/2015 | 1002
3 | 9/4/2015 | 1003
4 | 10/4/2015 | 1004
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