Modules & VBA :: How To Send Attachments Using Path Instead Of Attachment Field
Apr 6, 2014
I have some code that attaches any files that are in my attachment field on the current record in to a email this is great but I m starting to realise that this is take up way to much space as it hold a copy in the database and can t afford to go down the sql sever route so what I have done is added some new fields called path1, path2 ,path3 ,path4 and path5 now the user can add the files location to these text box instead of add them via the attachment field also I can now limit number attachments to each record
Code:
Private Sub cmdEmail2_Click()
Dim appOutLook As Outlook.Application
Dim MailOutLook As Outlook.MailItem
Dim OutlookAttach As Outlook.Attachment
Set appOutLook = CreateObject("Outlook.Application")
[Code] ....
Some how I need to change this so it checks fields path1 path2 path3 path4 path5 on the current record and see if anything is entered in these textbox's and follow the paths and attach the files to email
How to make command button . How to add a file path to a text box
1. add new field to your table e.g "path1"
2. add the new field to your form
3 create new command button call it addpath
4 add code below to click on event
Code:
Private Sub addpath_Click()
Dim fDialog As Office.FileDialog
Dim varFile As Variant
' Clear listbox contents. '
Me.Path1.Value = ""
' Set up the File Dialog. '
[Code] ....
This will now save file location path to the path1 text box. To open file path
1.add another command button call it "pathopen"
2. add code below on click event
Code:
Private Sub pathopen_Click()
Application.FollowHyperlink Me.Path1
End Sub
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Jun 15, 2015
How to add attachments to a email using a sub form were I store the attachment paths
E.g I have a main form called frmteaminfomer with various fields and continuous subform called attachmentssubform in the sub form I have a field call txtaddress . I have some code that I can pick a file then put its file path into txtaddress field and also have a check box call add to email. so what I trying to do is loop through all the records in the subform and if the check box is true add the files as attachment on the email.
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Jul 22, 2015
I currently have a code set up which sends an attachment from a drive on my computer to all the email addresses in a certain query. I would like to change the code so that I can add a button that will allow me to send an email with a specific attachment depending on their individual code in a table, e.g each person will receive a specific attachment. At the moment, the attachments are saved with the same file name as the person's specific code.The code I am currently using is:
Private Sub Command9_Click()
Dim MyDb As DAO.Database
Dim rsEmail As DAO.Recordset
Dim qdf As DAO.QueryDef
Dim prm As DAO.Parameter
Dim strEmail As String
Dim strMsg As String
Dim oLook As Object
[code].....
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May 27, 2014
I am working on a database that will notify technicians if they have orders that have been placed on back order. The technician can enter two kinds of orders, one for a specific job and one to replenish the stock in his truck. My manager has asked that I create separate reports for each kind of order and e-mail them to the technician. Is there a way to program Access to send an e-mail with two separate attachments?
I would also like the e-mail to send without the user needing to click the Send button. Is that possible? The database will be sending twenty plus e-mails each time the button is pressed, and I would like to avoid needing the user to click the Send button that many times.
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May 15, 2014
I have a database which has several records with at least 5 documents needing to be attached to each record. Using attachments or OLE would cause considerable bloat, so I opted for hyperlink fields for all the document types necessary to save with each record. However, now I am faced with an issue. It is easy enough to write code to open the files by following the hyperlinks, as well as write code to send an email, but how would I go about combining the two? I need to write a code that will attach these documents to an email, as attachments and not as hyperlinks. I know with excel documents, I could follow the hyperlink and send the document by email through excel, but I also have images converted to pdf's that need to be sent as attachments.
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Feb 14, 2015
I want to do it bring up a form from which the user can send an email, and on the form is an unbound text box [Text1] in which the user can paste the attachment path.
Code:
Dim olApp As New Outlook.Application
Dim mItem As Outlook.MailItem ' An Outlook Mail item
Set olApp = CreateObject("Outlook.Application")
Set mItem = olApp.CreateItem(olMailItem)
' Add the To/Subject/Body to the message and display the message
[Code] ....
So, when I paste the file location into Text box [Text1] I get the Run Time error that the path does not exist or is not valid. Yet when I use the next line which is the same path, all is OK.
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Feb 4, 2015
I have a button when pressed that it sends an email from lotus notes and inputs relevant text etc, however I seem to be struggling on how to have an attachment sent with the email. So everytime the button is pressed it will attach a word document.
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Nov 18, 2013
What I'm try to do is attach any files from the attachment field from the current open record to email i have some code i have manage to get files from the open record to save to destination /temp folder to work so outlook can attach the files but outlook is not opening or putting them in to email also have problem's that i have highlighted in the code in red.
Code:
Private Sub cmdEmail2_Click()
Dim outlookApp As Outlook.Application
Dim outlookNamespace As NameSpace
Dim objMailItem As MailItem
Dim objFolder As MAPIFolder
Dim strAttachementPath As String
[Code] .....
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Aug 27, 2014
Saving attachments to shared drive.
I have a order database and i receive invoices from suppliers and there are different users updating the records. I want to save the invoices in shared folder so all of the users can view/access the invoices.
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Feb 3, 2014
I have created a database that generates a report with customer debts. I have a lot of customers and in a report each page is a different customer with individual debts info. What i would like to do is to create a button and distribute individual report page as pdf to individual customer by email. I'm using Lotus notes. I have searched the forums i found something but it was not what i was looking for.
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Sep 9, 2015
Below code is working good, but want to add one more code like
DoCmd.SendObject acSendTable, "SM_Main_Output", acFormatXLS, rs("Email Address"), rs("CC"), "", "SM Sales & Availability Report for " & rs("SM"), "Dear Sales Manager, Please find attached Sales and Availability Report. If you have any query regarding your Structure/Area Please contact your Sales coordination department", 0, False
I want to send backup data as well.
Private Sub Command9_Click()
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim eml As String
[Code] ....
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Dec 8, 2006
I have the following code to send a email with outlook, what I need is to automatically collect a attachment named commissions located in C:document and settings/Documents/...
Private Sub cmdSendEmail_Click()
DoCmd.SendObject acSendNoObject, , , cboEmail.Value, , , "Commission Request", "A new commission request has been submitted."
End Sub
How can I do it??
Thanks
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Sep 20, 2006
I have been searching the forums about how to send an email using a mail merge Word document with attachments and have not found a way to accomplish this. There are numerous posts on haw to send email using the SendObject function with attachments but I really need to use a Word mail merge to satisfy the requirements set forth by my superiors.
The database uses a query to pull the list of recipients. The query contains the name, email address and a few other informational items that need to be put in mail merge. I also need to attach a second 5 page Word document. At this point, I don’t care if I have to deal with the Outlook security or not, I only have about 20 a day to send but if there is a way to get around it, that would be cool.
Would it be possible to create a Report that looks the same as the mail merge document and send it to each of the recipients from the query and attach the document to that email?
I am running up against a deadline that is fast approaching and any help would be greatly appreciated.:(
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Apr 20, 2012
I am trying to send out request-for-quote sheets to vendors and i need to send the image of the product as well. when i send emails for data collection, the attachment is not included. how can i attach images?
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Dec 4, 2011
How to create a new folder through the MkDir function, but my problem is, I then need my report to go to the new folder I just created.
For example:
the path is = "VAIOUsersDocumentsTownship" & Me.[Owner Name].Value
When I try to send the report there.. it only goes to "VAIOUsersDocumentsTownship" and not the new folder created titled with the owner name... the Me.[Owner Name].Value ends up getting set as the name of my report, in addition to the report name which is defined as the number.
My actual code is listed below:
Private Sub cmdFileReceipt_Click()
Dim strMyPath As String
If Me.cboMun.Value = "C-Town" Then
strMyPath = "VAIOUsersDocumentsC-Town" & Me.[Owner Name].Value
[Code] .....
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Jul 11, 2012
I want to copy the file stored on a attachment field (.jpg), so i can use it on a Word document as a picture.
I've tried it with bookmarks but no success:
' 'Paste the photo.
.ActiveDocument.Bookmarks("EidPhoto").Select
.Selection.Text = GetPath & "RE EIDPicture" & OwnerFullName & "_eid.jpg"
Then I only get the path of the file, Is there a control that i have to use?
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Jul 25, 2013
I'd like to send a query result via email attachment daily without user intervention. Is it possible?
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Apr 9, 2014
I have Access 2007. I have a form where I can attach PDFs, Word documents, etc with an command button. This atachment is then put into a field in a table which has the email address and works fine.
The attachments are there in the field with the paper clip in the field title.I have a command button with an embedded macro that opens OUTLOOK and the email form with the email address and all the other information inserted perfectly. How do I get the OUTLOOK email to grab the assoiated attachment(s) from the record in the table and send them with the email? I can send the email without the attachment just fine.
The attachments cannot be located in a common path. They must be in the field in the associated record and each attachement will be different from one record to the next.
The emails are sent one by one, not as part of a group.
The form name is TASK DETAILS.
The email command buttin is called E-mail
The table is called TASKS
The attachment command buttin is called Attachments
What do I need to do this?
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Feb 14, 2012
Send an email form Access code with attachment..
I am able to export data to excel file, I would like to send the excel file created to the customer, is there a sample code I can use to do this in a module.
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Jun 20, 2013
I am currently using SendObj method to send an Outlook email and selected report as an attachment using the current form's data. This is triggered by a button click.
This is working well apart from having to use 'ClickYes' to outwit the Outlook 2012 security system.
However I now need to selectively send an extra pdf file with some of the emails based on a Yes/No field on the form. This is a fixed file on my local C drive.
I think I have to use automation to do that but I can't find a method of specifying the report I currently use in the SendObj method in the .Add.Attachment line.
Do I need to run the report and then save it so that I can specify the path and name in the .Add.attachment line followed by code which will delete the file? or is there a means of combining the code I currently use in SendObj to create the pdf object with automation option?
I have working code for both attachments at present but they send separate emails and I would prefer to combine them if possible.
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Feb 12, 2013
I would like to automate the current process of sending an e-mail with a PDF attachment that is unique to each recipient; it is their test results. I'm sending an e-mail one at a time (which was fine when the number of folks being tested was small, but now I'm up to approximately 200 e-mails and growing each year)
System Environment:
Windows 7 SP1 (64 bit)
Office 2010 Professional
Access environment and Process:
1. A qry object/letter is built based on 4 tables (test results, result averages, a global employee list and location)
2. The Report has both static and dynamic text. Examples include: "Dear" [qry-Letter. F_name] and Address Information
a. =[qry-Letters.F_Name] & " " & [qry-Letters.L_Name]
b. =[qry-Letters.Position]
c. ="Dept " & Right([qry-Letters.Dept],3) & ", " & [qry-Letters.City]
3. The report also includes the employee's results, the session averages (testing is conducted at multiple locations each occurrence is a session) and companywide averages.
4. Report Process: Run the report, entering primary key Emp_ID, report is populated saved (overwritten with the next Emp_ID and printed as a saved PDF.
5. MS Outlook: create a new e-mail, text body is common to all e-mails e.g. "attached are your test results" the PDF is attached and the e-mail sent to the recipient (the e-mail address follows the corporate standard, =Trim([qry-Letters.F_Name] & "." & [qry-Letters.L_Name] & "@abc.com")
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Sep 5, 2014
I have a table with an attachment field called email, where a .msg file is stored for each record. Looking for code to save this contents of this field in a folder in my drive.
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Jan 12, 2015
I'm trying to work out how to attach a word doc to the attachment field of a table when I add a new Record. The following code work's fine if I add it to the On Load Event on the Form, but the doc is attach'd to the first record. When I add the code to the Add New Record button, I get the error msg: "File already part of the Multi-Valued Field" and nothing in the attachment field.
Code:
Private Sub Add_Record_Click()
DoCmd.GoToRecord , , acNewRec
Me.Description.SetFocus
On Error GoTo Err_AddImage
Dim db As DAO.Database
Dim rsParent As DAO.Recordset2
Dim rsChild As DAO.Recordset2
[Code]...
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May 26, 2014
Till now I managed to publish and save all in C:Reports. What I'm trying to do is Save to path specified in Path. DB attached.
Private Sub PrintAll_Click()
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim MyPath As String
Dim MyFileName As String
[Code] ....
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Jan 12, 2015
I'm working on a database for work that email's the current record after the form is completed. I have a attachment field in the table called Photo and some record's have a photo attached and other's don't. The code below works great with records that have a photo attached, but I get a path not found if I try to email a record that does not have a photo. I know that I need to put some form of code to check the photo field for a attachment, but I'm having a brain fade as to just what the code is.
Code:
Private Sub eMail_Report_Click()
Dim oFilesys, oTxtStream As Object
Dim txtHTML As String
Dim appOutLook As Outlook.Application
Dim MailOutLook As Outlook.MailItem
[Code] ....
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Jun 12, 2013
First, I'm developing both the Front End and Back End in Access 2007, and I intend to distribute the application using the Access Run Time. The powers that be will not let me use SQL Server.
The database is required to house attachments. Initially, I had created a separate back end database to store the attachments, but the file would quickly grow beyond the 2GB limit - roughly within 3 weeks. Instead, I decided to save the "attachments" in folders (named after the parent records PK ID) on the network. Using VBA, I would populate a list, based on the parent record, from which the user could select the file, do what needs to be done, then save it.
Unforunately, we're running into data security issues - all of the attachments will have private personal information - SSNs, Loan Numbers, Account Numbers etc., so they need to be stored in a location that's not universally accessible. All of the users have different permissions based on their department, acting as a very basic security level (i.e., Department 1 users will not be able to view any parent records associted with departments 2 or 3).
So I need a way for my back end to take a file located in a separate directory not normally available to the Front End User, then move that file (or save a copy that will be overwritten when re-attached to the record) to a location that IS accessible to my Front End User.
Can I create/use modules stored on the back end?
My first thought is to let the back end store the record in a temporary attachment table that is deleted when the user is done with it, but I've noticed that Access has trouble reclaiming the space when the attachment is ultimately deleted once the user is done using it, and I'll run into my 2GB limit again.
Alternatively, I could create a new .accdb file each time the record's attachments need to be accessed, and then delete that database once it's done and the attachments are returned to the secure location, solving my limit problems.
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