Hi guys,
I've seen different log in forms and tips on multi-user use but can't seem to find info on the following...
We have 6 people at work and I'd like to assign which user updated a form or created a new record...this would be particularly useful on the sales part of the database to track who made a call to a particular customer...
Best ideas anyone?
dazza61
I have taken the Access Tasks template and modified a bit. It now captures and saves the time and date a record is modified. The database is on a network folder and is shared among our team users.What I would like to do next is make it,
1- capture and record on my Tasks table the user name of who created the record by using the fOSUserName() function. I have the table fields "Created by" and the VB code in a module. This would happen only once when the record is created.
I would also like to do this with the machine name for which I have the module too. fOSMachineName()
and,
2- capture and record the user name of who modified a record. For this I also have a field in my task table "Last Modified By" and i hope i can use the same fOSUerNmae() function.
I got to the point where I put an unbounded text box with the =fOSUserName() in it and it does show the user name but how do i get to record to my task table?how the template removes the tasks that are completed from the task list as soon as it is updated to completed? how can I make this happen with a cancelled option after I add it to the drop down list?
I have a multi user database in Access 2000 that is on a server. The individual users have shortcuts pointing towards the server instance. One user and one user only when opening the shortcut gets the error "you do not have exclusive rights to the database" .
All other users can enter the database with no error box. I have checked the advanced setting under options and they are correct. Ironically if you go to start and open access then navigate to the database shortcut. It opens with no error.
I keep thinking this is so obvious I shouldn't have to ask, but....
I have a database, the back end sits on the network. Forms in the front end are bound to the data in the back end. This is certainly not optimal, but it has worked.
I'm guessing other uses of the network have increased, though, cause now, Access occasionally chokes when trying to open the forms.
So I need to unbind them.
Okay, I know how to do that. Trouble is, how do I deal with multiple users accessing the same record at the same time. With bound forms, Access may not handle it as elegantly as possible, but at least it does try to handle it.
Every example of unbound forms I have ever seen have grabbed data, used it to populate the form. Then if the record is edited, throw the changed data back to the back end. But what if someone jumped in between when the data was grabbed and when the changes were written back? How do I handle that?
To make matters worse, my users absolutely want to be able to continue to search and filter the forms. Plus, the form has detail data in continuous sub-froms.
I am thinking of accomodating that by up front having them select a subset of records, either all for a given customer, or hopefully, just a given invoice. I plan to copy that to a table on the front end, and bind the form to that copy.
When they change the beginning filter value, I would write the data back. But that could be hours later. Lots of time for the data to become stale.
Any suggestions on how to deal with these issues? Pointers to where is has been discussed before? (Hey, I did look, but all I found were vague, "you have to watch out for...." but never a way to handle it when it does happen.)
Thanks,
David
All,
Bottom line I'm in bit of a pickle, work has moved forward the migration of Office97/NT4 to Office2003/XP by 2 months (clever lot) and was hoping not have to cram for this question until at least 3-5 weeks.
I'm looking for pointers/suggestions because I now have to test in Access2003 Runtime on MONDAY!!!!
What it is, is:
I have a query which is a list of items that need to be worked out of 65,000.
Of that 65,000, 20,000 end up in the query (Actually do need looking at after an Automated process)
(it's adapting the query/process I think I need)
Query:
EntID - UniqueID for a household
Applicant1 - Number lookup value for Applicant 1
Applicant2 - Number lookup value for Applicant 2
Qualifies - 1 = Yes, 2 = No, Null = Not worked.
That's basic building block of the Query which is Drives the main Form.
What I would like is a scenario similar to this:
Person A opens record 1
Person B opens record 2
Person C opens record 3
Person C finishes record 3
Person B finishes record 2
Person C opens record 4
Person B opens record 5 (he/she took a little break)
Now that's the way I would like it to work, but there will be other factors and this is where I'm all ears for anyone who is used to this type of system.
The problem I can't figure out is that the Main Form has several subforms, but none of the data is to be edited, it is there for visual purposes only.
The users will be creating records via the Main Form through code, but not directly into any tables/queries with which I can use conventional record locking, that I can see.
My thoughts are that Person A calls up a record based on Min EntID and somehow locks it so the Person B looks for Min EntID Where not locked.
--------------------------------------------------
Question Time:
Please, please can someone point me in the direction of how to do it and more importantly the correct order of events?
I have tried doing the Min EntID and locking the record, but while Person A is running the Min Query, Person B is running it also so they end up with the same record as B has the record on screen while A is locking it.
Also,
In the real world Person B might open record 2 and think, nah I can't be bothered.
I would like a proffessional opnion on whether C opens record 2 or should B be made to deal with it.
I think not given the huge time constrants landed square on my lap, I would get there with smaller questions, but I've spent the last 10hrs writing a Function, to get it ready for the testing lab, where the owner has changed the requirements 7 times and my head isn't working.
All or some help given will be GREATLY received.
Any further information needed, just ask.
Hope you can help.
Cheers,
Ian Mac
I have a database that was created in Access 2003. I'm using this MDB in Access 2010.I need to change a user created menu. The update involves changing an existing entry and adding a new menu item. The menu looks like:
Project
Time Entry
Time Spread
I need the "Time Spread" to change to "Time Spread Daily" with a changed macro name. After that a new menu entry is "Time Spread Monthly". This menu will run a new macro that will display a form.I think the only way to do that in 2010 is to use VBA.
I have a list of inventory (SR #s) in a excel under column A. And also there are 20 users using ms-access accessing by their user names. If a user completes one item, the next item from the excel should automatically goes to the next available user. After the item allocated to the particular user, under column B the user name should come and in column C there should be a comment saying "Done" Can i have a code for this in SQL or VBA.
View 2 Replies View RelatedHi,
I was wondering how difficult it would be to do the following:
1. A user opens up a form.
2. The user uses a combo box to select his/her name.
3. There is a date combo box on the form and by default, it is set to today's date. So when the user selects his/her name, the records for today are displayed. Changing the date will show only the records for the date shown.
4. The user will have the ability to add and delete records specific to the criteria chosen in the text boxes. Adding new records will only add records for the date chosen in the combo box. E.g. if he/she adds a record for today, it will only be seen when today's date is selected.
Will a subform have to be used for something like this? Or could it be done with one form using filters?
Any thoughts and/or approaches on this would be greatly appreciated.
TIA.
I have a database for mutli users which is split. Front end is available separately for 3 users. These users make data entry in the same form from their front end form. This particular form has combo box that retrieves data based on selection in combo box and the use starts filling the data in the subform. Upto this, form is Ok, no problems seen.
But when the second user opens the same form from the split database front end stored in his computer, and once the second user selects another record from the combo box, first user's record also changes immediately to the record of Second user. Both users now have the same record even though the form is separately accessed from front end.
I have read a lot about if multiple users want to share an MDB, they have to create BE and FE and split the database.
I understand having to do that if all those users want to write to the MDB simultaneously.
I have a situation where one person will do data entry (write access), and two other users will just want to view and perhaps just search the database (read).
If only one person is writing at any time, do I have to do all that splitting and FE/BE configuration?
I've create a form with subform that work like a charm, now they want in a multi user environment. What is the best way to achive this?
View 6 Replies View RelatedI plan to create a multi-user application on access 2000. There would be more than 20 users simultaneously logging in the database. The database would be kept in Server with high config. The users would work on the database (server) from their workstations. Forms/Queries/Reports ... are in the workstation (client). The database may growup to 70 MB every 3 months. The application will run on the database for 3 months which will be replaced with a new one after that period. Is it a good plan to do so on Access 2000. Am worried about the network traffic. Will the users face it as a very slow application ???
(SysConfig workstation: Win2K Pro/ 128 MB RAM/ 40GB HDD/Pentium-4)
Any suggestion is appreciated. Thanx in advance.
Prodigy.
Hi
If I want several users to access a database from their network pc's, should I place the access database .mdb file on the server and set the Sharing properties, then install the access application on each of their stations.
They need to each be able to use the database when they need to and read or add data, reports etc.
I am using access 2003.
Thanks
Dave
I maintain a database that is used by several people in my office. Only about 4 different people actually use the database but I would like the database to have multi-user support. As of right now the tables, forms, modules, etc. are all in a single mdb file. Can someone recommend a method for making this database accessible to several users at once? My main concerns are accuracy (changes commiting in the proper order) and low chance of corruption.
View 1 Replies View RelatedHey everyone,
I am in desperate need of your help. I have a split database that I am trying to enable multi users access to the database. I created a folder on the share drive with the front end and a folder on share (BEN) with the backend. I have changed the settings via options, advanced options, and checked that shared box however it will still not allow everyone into the database at the same time. Is there something that I am missing? Should I then right click and copy and paste the front end to local PC since the tables are split and still on the share drive???? I plan on using security in the future will this cause a problem???Thanks
Hi,
I need to allow my MDB to have 15 users accessing at the same time. They will be updating different parts of the same table using different forms. The system will also do an automatic update from another system in 15 mins interval.
Is it possible? If so, how do I configure my access database?
Please help.
Thanks!!!
I would like your opinion on this; I have a ms access database that will be used in a multi-user environment, across different Teams. Data will be loaded from text files several times a day in a MS Access table, users will retrieve the data from the tables and displayed in a form. Their job will be to add comments and select drop down boxes for actions they have taken. Since the data is downloaded in the tables and retrieved from the user instead of the user keying in the data from scratch I would like to know how to best design this. I’m thinking of having a query run to display the data in the user form but is there a way that I can have the data refreshed every so often so that users can be presented with the new records that are being downloaded. What best practice should I use to avoid conflicts like example splitting the database or using record locking options
Any help is appreciated! Thanks
:Hi,
At the moment I'm writing a production database for work, which include parts in/out, production planning, kitting lists and other forms. What I'm after is a way that when the database opens it asks for a password and depending what it is, is what you can do. Administrator can do all, Stores can only enter parts and scheduler can only enter planning and so on.
How easy is this? :o
1) I develop my application(Ms-Access 2k) and put into company network directory.
2) The problem here is only 1 user allow to access per time.
3) Is there any setting I miss out?
Hello Everyone! I have a project that is driving me crazy!! :mad:
I have a form on a database that retrieves data from a query; this database is in a multi-user environment. What I am trying to accomplish is to allow the form to bring up the next available record that has not/or is NOT being worked on yet. The form I built does a re-query every time the user goes to the next record and looks for anything that has not been worked on yet. It does this by looking at the timestamp the user has placed once completed the record on the form. I also placed my record locking option to Edited Record. However when the users sign on simultaneously they still get the same item on their screen. Is there a way to create some sort of locking mechanism that would allow the form to display to the user the next available record that has not been or is not being worked on by a user at this time? Theoretically I am looking at something like this: Once a user opens the form and the record is displayed on the screen, lock the record and avoid any user from viewing or editing this record. All other users should be directed to the next available record, every time the user hits the next button move to the next available unlocked record and immediately lock it from viewing or editing from everyone else.
I appreciate any help you can provide me on this!!
Hi everyone,
can anybody help me on this. I have two PCs connected and i am trying to execute an Access file from the client PC. This appears to be possible but the problem is that i cant save any new record and Active X or OLE seems to be the problem according to the message box appeared when i execute a form. The file works normally when executed from the server.
Any ideas?
It appears that the problem comes when Vba Code is executed for example i can save records from the tables but not from the forms where VBA code is attached
Hi all, question about using a table for temporary storage. When a user clicks a button after selecting critiera, a form is displayed with fields bound to a TempTable. On this form is a subform which pulls 3 peices of data from a table called QuestionsTable. As a user clicks through the subform, two fields are populated by the user and get stored in the QuestionsTable.
Once done, the user clicks a button and a SQL statement grabs the data from the main form (TempTable) and subform (QuestionsTable) and shoves it into the Archive table. A SQL statement then runs to delete the contents of the TempTable, and Delete the *modified* data in the QuestionsTable (by simply setting the 3 fields which will change to " " or Null).
Now my problem. If two users are in the same form and one clicks save, the SQL statements eraase everything... so the 2nd user will be mid process and their data will poof.
I want to assign a Session ID each time the main form is loaded. This is set via AutoNum in the TempTable. My question is, how can I copy 3 fields (Question, Comment, Result) from the QuestionsTable and insert them into the TempTable, then have the subform load the 3 fields from the temptable (so in essence, everything is loaded from TempTable).
Did that make sense? Sorry if it didn't, I'm reaching my deadline on this and have a bad cold
I have a form "log_file" that I am going to be placing a nework. All I have done is create a new DB, create a table, and create a form. Now I want to make it so users open up the DB file and only see the form and cannot access/edit the table. Basically, It is okay if they go back and forth through the records and change those, but I don't want them to be able to edit the form either.
I'm just not sure where to go from here. If there is more info I should provide please let me know.
Thanks in advance.
i am looking for an outlook style planner in Ms Access for a booking sytem i am trying to put together, can anyone point me in the right direction of how best to tackle this please.
I have scoured the net for samples, and have come back to the most helpful place on the net for more assistance on where to go with this...
What i am looking to do is to set up something like this..
Click here to see example picture
how hard would this be to do?
Cheers
Andy
I run a multi-user system of over 200 users. The only facility I have for advising an office-wide logout is required is the email system. However, staff either don't read their email or forget so I have to run around like a headless chicken trying to get everyone to get out/stay out of the system while I perform maintenance etc. Is there a way to enforce a logout and keep users logged out until a requested time without spending a fortune on new software?
Any advice would save me a lot of hair pulling (not mine :)).
I am currently attempting to setup a database that will be used by many people. I have the database setup and it is split into a backend (tables and data) and a front end ( forms, queries, etc) which the users will download and use off their own machines. I'm attempting to house the backend on our webserver.
The backend is on our webserver and I'm attempting to link the tables from the front end to this location. I typed in the webaddress into the open menu after selecting the Get External Data --> Link Tables menu item. I am sure that this web address is correct because I copied from my browser (from which I was able to download the database from). After I put in the web address into the open box, I get an error about not a valid file name. Is there something I'm not thinking about? What could be my problem? Is it permissions maybe? Does there need to be something special setup with the backend or my webserver? Any ideas as to do with the problem would be greatly appreciated.