Multiple Files Into One Table
Jan 7, 2005
Hi, I'm new to Access, but I think I've been doing fairly well. At my job, we use multiple Word tables and excel spreadsheets to keep track of information on journals we subscribe to. (I work in the periodicals/serials department of the university library.) We have a LOT of journals and a lot of information on each one.
I have already imported our "superholdings" file, which includes the names of the journals and a few bits of information on each one. What I want to do is import other bits of information from the other files into that same table. I tried importing the files into the existing table, but rather than merging all of the data for each journal title, it simply added the new records to the bottom. I tried importing the files as new tables and joining the tables with the title fields, but that didn't do what I wanted.
Really, I just want to merge all of the data. If the Title's match exactly, then I want all of that information in one record for that title. I have been VERY consistent with field names.
I'm new to Access, but I learn fairly quickly. I notice on this forum (I've read a LOT of the posts looking for answers to this question, and got answers for other questions) that most of the solutions involve coding or programming of some sort. I have NEVER done this in access. If the solution to my problem involves this, please tell me where I'm supposed to type those commands. I'm somewhat familiar with softcode (from a mux (talker environment) I started frequenting in college), but never have programmed anything. (Not since basic on our old IBM XT!!)
Okay, an example is forthcoming, once I figure out how to do it in this little window.
Thanks,
Siena
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Jul 19, 2005
I have been given the task of setting up a database which will store data which I will receive on a month basis, I have managed to import some csv files however, I will be receiving well over 200 csv files each month. Is there a way to import these multiple file.
The filename save structure is as follows: areacode-Jul 05data.csv
areacode represents each different area.
below is a copy of the csv file.....
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Mar 19, 2008
Hi guys. I'm a bit of a noob with Access. I have a table which is 15 rows by 250,000 columns. So there are about 3.75m records.
What I need to do is to get access to export a number of csv files automatically from this table.
I need each csv file to contain all the data in the table for a certain range of rows. This is determined by a value in a particular column. This is a sample of the table.
http://i30.tinypic.com/aljf5s.jpg
Basically Store_Nbr represents a UID for a particular store. All the data is currently in one big table, and I need a single csv file for each different store_nbr (so it contains all the data in the table for each unique store). Also, for each store_nbr, there are different Year Month of Surveys. For each store_nbr, I need a different csv file for each Year Month of Survey. This will probably divide up the 250,000 long table into about 200 csv files, as there are about 50 different Store_nbrs, and there are 4 surveys for each individual store.
Sorry if I've not made myself perfectly clear.
I'm sure there's a simple way of doing it, but I really do suck with access and was wondering if you guys had any idea.
Many many thanks!!!
Cheers
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Dec 18, 2004
Hello everyone!
Here is my problem:
I have an Access database that contains a table with three columns (A & B & C). Field A is for code values and field B is for the value for that particular code. Field C holds the case number. I have a folder that contains the information for over 5000 case numbers. Each case number needs to be placed inside of the table. Considering there are 5000 case numbers, I dont want to use the import wizard 5000 times.
Furthermore, the text file only has two columns (for A and B).
I am trying to create a VBA that will append rows to the table by going into each file and placing the information into the table. The first row for each file contains the case number. So when the VBA runs, it should open the text file get the case number from the first row (field B on the text file) and place that in the case number field of the table for the entire file; and then repeat this action for all of the files in the entire folder.
Any help that can be provided will be greatly appreciated.
Thanks.
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Mar 25, 2014
I have a lot of Excel files and each of them has 3 sheets that I would like to import in Access 2010. How can I import them without having to do one by one?
I always get error on
Code : Application.FileSearch
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Jan 23, 2008
Hello,
I have some data in excel which I am importing it into MS Access 2002. Each excel file (one worksheet per file) is imported into separate tables.
I want to combine all my imported tables into one table. Is that possible, if yes then how and if no then what can be done to get single table after impoting data from various excel files.
Cheers,
Mandeep
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Jul 12, 2015
some code I've come up to in order to import multiple excel files each of them with a different number of worksheets into an access table. The procedure is called from an Access database. The problem I have with the code is that when it encounters a workbook with only one worksheets (e.g. Sheet 1) it gives the error that "Sheet 2$" is not a valid name. When geting to a workbook with 2 sheets it says that "Sheet 3$" is not a valid name and so on and so forth. Is there a way to "check" the number of sheets in the workbooks and when it has only one sheet to transfer it and go to the next file?
Below is the code:
Code:
Sub ImportExcelFiles()
Dim strFile As String 'Filename's
Dim strFileList() As String ' File Array
Dim intFile As Integer 'Number of files
Dim filename As String
Dim path As String
DoCmd.SetWarnings False
path = "D:Tranzactii"
[Code]...
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Oct 30, 2014
i'm in the process of creating an Access database to import data in text files and then export the data as fixed width text files, this is now working fine
My next step is to be able to setup an "Archive" Table which will hold all the data i have imported across multiple import proceudres for the last 30 days, i then want to be able to "De-Dupe" any files i import against this to ensure i never load duplicate data.
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Nov 11, 2013
I have to write a code for my database,i have folder with files "pending Review" and a table with column "tblExcelLocation". when i run my database all the files from pending review folder goes to "tblExcelLocation" on a click of button.But,if the files already exists it should not insert those files and insert the rest.For this i tried to write a code but i think i m unable to do that .
Code:
Loop through files in folder
folderspec = "O:QA FilesQC ReportingPending Review"
Set fs = CreateObject("Scripting.FileSystemObject")
Set f = fs.GetFolder(folderspec)
Set fc = f.files
[code]...
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Sep 20, 2014
I made a database that in one of the forms, I like by clicking on a button the user be able to select 5 excel files with different file names (in the same directory) and then based on the imported file's names, it be stored in 5 different tables.
At the moment by using the bellow code, I can import multiple files (with the same formats) only into one table . My vba code comes as follow:
Function GetAllFiles()
Dim fd As Object
Dim strFilter As String
Dim lngItems As Long
Const msoFileDialogOpen As Long = 3
Const msoFileDialogViewDetails As Long = 2
[Code] ....
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Aug 1, 2013
I am trying to build a newer database 2010, based on an older one,2000, that has been locked tight and I cannot see the modules to kinda get a reference of where to start. I am trying to find a VBA code that will allow me to import a several text files to one table. The text files are all in the same format but I cannot remove the page headers and footers to get the table to look right. I have attached an example of the text file i am trying to import but it is a stripped down version for information protection.
Also, it appears in the old Database Table once imported as:
J.Smith 1234 01 ABCD ABCD HGJV 2345 ABCDE ABC6 Qual Date Date
J.Smith 1234 01 ABCD ABCD HGJV 2345 ABCDE ABC6 Qual Date Date
J.Smith 1234 01 ABCD ABCD HGJV 2345 ABCDE ABC6 Qual Date Date
J.Adam 1234 01 ABCD ABCD HGJV 2345 ABCDE ABC6 Qual Date Date
J.Adam 1234 01 ABCD ABCD HGJV 2345 ABCDE ABC6 Qual Date Date
J.Adam 1234 01 ABCD ABCD HGJV 2345 ABCDE ABC6 Qual Date Date
If I could import the text files and end up with a table like this, it would be all i need as i could run all the queries i need from this.
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Nov 14, 2005
Does anyone out there know how I might do the following:
I have a main folder which contains many sub-folders. In turen, each subfolder contains several files. I am interested in creating a text file that within each sub-folder will list certain files in that sub-folder. Example:
"Main Folder"
"Sub-folder 1"
FileA
FileB
FileZ
"Sub-folder 2"
FileA
FileB
"Sub-folder 3"
FileA
FileB
FileZ
Pseudo-code:
Read Main Folder
Do While Sub-folders exist
Do while selected sub-folder contains files
If selected sub-folder contians FileZ then
Write selected sub-folder name to text file
Write time/date stamp to text file
else
loop to next ub-folder
end if
end do while
end do while
Close input and output
Any help offered is greatly welcome. Thank you!!
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Jan 30, 2008
I think this was covered a while back and I did a search and couldn't find anything on it; Is there a way to attach and send multiple report .snp's to one email. I've been using SendObject.
thanks -
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Mar 10, 2008
Hello All,
I am trying to export a query to multiple .csv files.. For example...
Export1.csv = rows 1-1500
Export2.csv = rows 1501-3000
Export3.csv = rows 3001-4500
and so on until all rows have been exported...
Anyone have any idea what the best way to approach this is?
I'm sure many people will find this usefull because some exports can be over the 65000 limit of ms excel.
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Apr 4, 2014
We've got a software that is creating a mdb file with one table and 10 columns. Every day we have around 30.000 entries in the table. At the end of the week we have 7 different mdb files and usually we copy/paste them into one single file to do the base research. Everything is fine until the mdb's file size is 2GB. I understand that mdb files start behaving strange with files over 2GB of size. Therefore after a couple of months we have several 2GB mdb files. When doing a history research we have to open each and every file to check and search in that file. That can take a lot of time if you have 20 or more mdb files.
What I am asking is ... if there is a possibility to merge all the 2GB files into one or maybe more so that the research wouldn't take so much time.
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Feb 8, 2006
We've had a problem for quite a while with regards to multiple users being able to view/run, queries/reports at the same time.
If someone is running a query/report, and then someone attempts to use any other query/report that’s already using the linked .txt file they get the error message:
The Microsoft Jet database engine cannot open the file ". It is already opened exclusively by another user, or you need permission to view its data.
I've read various posts with regards to user rights to the folder which the DB is stored, which isn't the problem in this case (we have tested and set user access to all read, write, delete etc).
I've also read that .txt files are managed in a different way than most other file types, in that DOS controls user access rather than jet?
So my question is:
Is there a way round this issue with linked tables that use .txt file as there source?
Thanks
Darren
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Mar 3, 2006
Hi I have a few .csv files that i would like to upload into an access db. I saw an example for DTS, but since i dont have sql server i can't go that route.
Since i have some .csv Files where the file name changes on a daily basis, is it possible to upload them all with some wild card function. there is already a table with the fields already predetermined, and all i basically have to do is just load them all up at once.
please let me know if you have a solution.
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Aug 1, 2006
I am trying to import several txt from a directory.
The following code is on a button in a form:
Private Sub ImportData_Click()
Dim myfile
Dim mypath
mypath = "G:FinanceAccountingRoyalty2006exports3rd QTR 06JUL 06 est"
Do
myfile = Dir(mypath & "*.txt")
DoCmd.TransferText acImportFixed, "import_data", "tbl_import_tables", mypath & myfile, False, ""
myfile = Dir
Loop Until myfile = ""
End Sub
The problem is this causes a infinite loop
Can anyone help?? Thanks
PS This code was from previous posting, where the transfer was excel files.
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Jan 16, 2008
Super new to the forums and hoping I can find an answer here.
After looking for an hour or so on Microsoft's site, I gave up and decided to venture into new resources.
My ultimate goal is to create a form that will prompt a user to select a Microsoft Excel file and then run a macro. The macro should import the Excel file into a single table based off of what form is being run. The idea is to have a single form for each employee of a specific department and have the form import information that is stored on our phone server into access. I've set up most of the macro but the argument section of the filename is what's hanging me up.
So finally my question;
Is there a way to have a macro run to specify what file you want to import when using an additional macro? Am I going about this the completely wrong way and should stick to VB Code?
I look forward to your responses, thank you in advanced!
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May 15, 2014
Basically what I am trying to accomplish is uploading multiples file automatically into server. The code I am trying to use works great if the user wants to upload a single file manually because the code prompts you to choose the file and I am wondering if there is a way to tweak the code. here is the code I am using
Code:
Private Sub Form_Load()
Dim objFTP As FTP
Dim strfile As String
[Code].....
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Jul 8, 2013
My report has tens of pages and I need to save each page as separate file with ID as filename. PDF prints with ID but all in one file. I use this code.
Option Compare Database
Private Sub tisk()
Dim cesta As String
Dim kod As String
Dim Sql As String
Dim rs As Recordset
[Code] ....
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Sep 7, 2013
I've been asked importing about 50 - 60 .DBF files into an Access database daily - and processing the data in Access to specs I don't have yet.
I'm pretty comfortable doing whatever once I have the data in the Access Database.
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Jun 22, 2007
I have 100 or so 2-sheet excel workbooks. I need to import them all into an access table for analysis. They are all exactly the same format/layout etc but obviously have different data in them (they are customer satisfaction surveys). I only want to export 1 out of the 2 sheets on each workbook (the other is a front end, the data sits behind in sheet 2).
So, at the moment I have to go to 'get external data' > 'import' > select excel and then double click each file individually and then go through the import wizard. Now, I can get them all into one table but it's clearly time consuming.
Is there anyway of doing a batch import of multiple excel files to cut out the manual work described above? Or can anyone suggest a lateral get around?
Any help much appreciated. I should say that I am running excel 2003 and access XP (2002)
Matt
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May 25, 2007
Thanks to a previous post, I was able to adapt the below code to call up a browse window in my project. However, the browse window only allows one file to be called up at a time. I would like to find a way to select multiple files in the browse window and call them all up at once. Please help
'***************** Code Start **************
'This code was originally written by Ken Getz.
'It is not to be altered or distributed,
'except as part of an application.
'You are free to use it in any application,
'provided the copyright notice is left unchanged.
'
' Code courtesy of:
' Microsoft Access 95 How-To
' Ken Getz and Paul Litwin
' Waite Group Press, 1996
Type tagOPENFILENAME
lStructSize As Long
hwndOwner As Long
hInstance As Long
strFilter As String
strCustomFilter As String
nMaxCustFilter As Long
nFilterIndex As Long
strFile As String
nMaxFile As Long
strFileTitle As String
nMaxFileTitle As Long
strInitialDir As String
strTitle As String
Flags As Long
nFileOffset As Integer
nFileExtension As Integer
strDefExt As String
lCustData As Long
lpfnHook As Long
lpTemplateName As String
End Type
Declare Function aht_apiGetOpenFileName Lib "comdlg32.dll" _
Alias "GetOpenFileNameA" (OFN As tagOPENFILENAME) As Boolean
Declare Function aht_apiGetSaveFileName Lib "comdlg32.dll" _
Alias "GetSaveFileNameA" (OFN As tagOPENFILENAME) As Boolean
Declare Function CommDlgExtendedError Lib "comdlg32.dll" () As Long
Global Const ahtOFN_READONLY = &H1
Global Const ahtOFN_OVERWRITEPROMPT = &H2
Global Const ahtOFN_HIDEREADONLY = &H4
Global Const ahtOFN_NOCHANGEDIR = &H8
Global Const ahtOFN_SHOWHELP = &H10
' You won't use these.
'Global Const ahtOFN_ENABLEHOOK = &H20
'Global Const ahtOFN_ENABLETEMPLATE = &H40
'Global Const ahtOFN_ENABLETEMPLATEHANDLE = &H80
Global Const ahtOFN_NOVALIDATE = &H100
Global Const ahtOFN_ALLOWMULTISELECT = &H200
Global Const ahtOFN_EXTENSIONDIFFERENT = &H400
Global Const ahtOFN_PATHMUSTEXIST = &H800
Global Const ahtOFN_FILEMUSTEXIST = &H1000
Global Const ahtOFN_CREATEPROMPT = &H2000
Global Const ahtOFN_SHAREAWARE = &H4000
Global Const ahtOFN_NOREADONLYRETURN = &H8000
Global Const ahtOFN_NOTESTFILECREATE = &H10000
Global Const ahtOFN_NONETWORKBUTTON = &H20000
Global Const ahtOFN_NOLONGNAMES = &H40000
' New for Windows 95
Global Const ahtOFN_EXPLORER = &H80000
Global Const ahtOFN_NODEREFERENCELINKS = &H100000
Global Const ahtOFN_LONGNAMES = &H200000
Function GetFile()
Dim strFilter As String
Dim lngFlags As Long
strFilter = ahtAddFilterItem(strFilter, "Access Files (*.mda, *.mdb)", _
"*.MDA;*.MDB")
strFilter = ahtAddFilterItem(strFilter, "dBASE Files (*.dbf)", "*.DBF")
strFilter = ahtAddFilterItem(strFilter, "Text Files (*.txt)", "*.TXT")
strFilter = ahtAddFilterItem(strFilter, "All Files (*.*)", "*.*")
' MsgBox "You selected: " & ahtCommonFileOpenSave(InitialDir:="C:", _
Filter:=strFilter, FilterIndex:=3, Flags:=lngFlags, _
DialogTitle:="Hello! Open Me!")
GetFile = ahtCommonFileOpenSave(InitialDir:="C:", _
Filter:=strFilter, FilterIndex:=4, Flags:=lngFlags, _
DialogTitle:="Find File")
' Since you passed in a variable for lngFlags,
' the function places the output flags value in the variable.
'Debug.Print Hex(lngFlags)
End Function
Function GetOpenFile(Optional varDirectory As Variant, _
Optional varTitleForDialog As Variant) As Variant
' Here's an example that gets an Access database name.
Dim strFilter As String
Dim lngFlags As Long
Dim varFileName As Variant
' Specify that the chosen file must already exist,
' don't change directories when you're done
' Also, don't bother displaying
' the read-only box. It'll only confuse people.
lngFlags = ahtOFN_FILEMUSTEXIST Or _
ahtOFN_HIDEREADONLY Or ahtOFN_NOCHANGEDIR
If IsMissing(varDirectory) Then
varDirectory = ""
End If
If IsMissing(varTitleForDialog) Then
varTitleForDialog = ""
End If
' Define the filter string and allocate space in the "c"
' string Duplicate this line with changes as necessary for
' more file templates.
strFilter = ahtAddFilterItem(strFilter, _
"Access (*.mdb)", "*.MDB;*.MDA")
' Now actually call to get the file name.
varFileName = ahtCommonFileOpenSave( _
OpenFile:=True, _
InitialDir:=varDirectory, _
Filter:=strFilter, _
Flags:=lngFlags, _
DialogTitle:=varTitleForDialog)
If Not IsNull(varFileName) Then
varFileName = TrimNull(varFileName)
End If
GetOpenFile = varFileName
End Function
Function ahtCommonFileOpenSave( _
Optional ByRef Flags As Variant, _
Optional ByVal InitialDir As Variant, _
Optional ByVal Filter As Variant, _
Optional ByVal FilterIndex As Variant, _
Optional ByVal DefaultExt As Variant, _
Optional ByVal FileName As Variant, _
Optional ByVal DialogTitle As Variant, _
Optional ByVal hwnd As Variant, _
Optional ByVal OpenFile As Variant) As Variant
' This is the entry point you'll use to call the common
' file open/save dialog. The parameters are listed
' below, and all are optional.
'
' In:
' Flags: one or more of the ahtOFN_* constants, OR'd together.
' InitialDir: the directory in which to first look
' Filter: a set of file filters, set up by calling
' AddFilterItem. See examples.
' FilterIndex: 1-based integer indicating which filter
' set to use, by default (1 if unspecified)
' DefaultExt: Extension to use if the user doesn't enter one.
' Only useful on file saves.
' FileName: Default value for the file name text box.
' DialogTitle: Title for the dialog.
' hWnd: parent window handle
' OpenFile: Boolean(True=Open File/False=Save As)
' Out:
' Return Value: Either Null or the selected filename
Dim OFN As tagOPENFILENAME
Dim strFileName As String
Dim strFileTitle As String
Dim fResult As Boolean
' Give the dialog a caption title.
If IsMissing(InitialDir) Then InitialDir = CurDir
If IsMissing(Filter) Then Filter = ""
If IsMissing(FilterIndex) Then FilterIndex = 1
If IsMissing(Flags) Then Flags = 0&
If IsMissing(DefaultExt) Then DefaultExt = ""
If IsMissing(FileName) Then FileName = ""
If IsMissing(DialogTitle) Then DialogTitle = ""
If IsMissing(hwnd) Then hwnd = Application.hWndAccessApp
If IsMissing(OpenFile) Then OpenFile = True
' Allocate string space for the returned strings.
strFileName = Left(FileName & String(256, 0), 256)
strFileTitle = String(256, 0)
' Set up the data structure before you call the function
With OFN
.lStructSize = Len(OFN)
.hwndOwner = hwnd
.strFilter = Filter
.nFilterIndex = FilterIndex
.strFile = strFileName
.nMaxFile = Len(strFileName)
.strFileTitle = strFileTitle
.nMaxFileTitle = Len(strFileTitle)
.strTitle = DialogTitle
.Flags = Flags
.strDefExt = DefaultExt
.strInitialDir = InitialDir
' Didn't think most people would want to deal with
' these options.
.hInstance = 0
'.strCustomFilter = ""
'.nMaxCustFilter = 0
.lpfnHook = 0
'New for NT 4.0
.strCustomFilter = String(255, 0)
.nMaxCustFilter = 255
End With
' This will pass the desired data structure to the
' Windows API, which will in turn it uses to display
' the Open/Save As Dialog.
If OpenFile Then
fResult = aht_apiGetOpenFileName(OFN)
Else
fResult = aht_apiGetSaveFileName(OFN)
End If
' The function call filled in the strFileTitle member
' of the structure. You'll have to write special code
' to retrieve that if you're interested.
If fResult Then
' You might care to check the Flags member of the
' structure to get information about the chosen file.
' In this example, if you bothered to pass in a
' value for Flags, we'll fill it in with the outgoing
' Flags value.
If Not IsMissing(Flags) Then Flags = OFN.Flags
marty = strFile
ahtCommonFileOpenSave = TrimNull(OFN.strFile)
Else
ahtCommonFileOpenSave = vbNullString
End If
End Function
Function ahtAddFilterItem(strFilter As String, _
strDescription As String, Optional varItem As Variant) As String
' Tack a new chunk onto the file filter.
' That is, take the old value, stick onto it the description,
' (like "Databases"), a null character, the skeleton
' (like "*.mdb;*.mda") and a final null character.
If IsMissing(varItem) Then varItem = "*.*"
ahtAddFilterItem = strFilter & _
strDescription & vbNullChar & _
varItem & vbNullChar
End Function
Private Function TrimNull(ByVal strItem As String) As String
Dim intPos As Integer
intPos = InStr(strItem, vbNullChar)
If intPos > 0 Then
TrimNull = Left(strItem, intPos - 1)
Else
TrimNull = strItem
End If
End Function
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Jul 17, 2014
I have been trying to write a macro that will do the following:
- Look to a specific folder in my home drive (nb this may change)
- select all of the excel files that are in that folder
- select various cells in each of those spreadsheets - each spreadsheet is formatted the same with the same structure. The cells are random, e.g. D6, I22, H4, K4, D17, so I cannot select a whole range
- copy these cells and paste them into one row of a database
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Dec 17, 2013
Currently I have a code that imports a single text file into a table without problems.
I need to be able to selecte multiple text files and import them at once.
Here is my current working code.....
Code:
Private Sub Import_Click()
Dim strFilter As String
Dim strInputFileName As String
strFilter = ahtAddFilterItem(strFilter, "Text File (*.txt)", "*.txt")
strSaveFileName = ahtCommonFileOpenSave( _
OpenFile:=True, _
Filter:=strFilter, _
DialogTitle:="Please select new file...", _
Flags:=ahtOFN_OVERWRITEPROMPT Or ahtOFN_READONLY)
DoCmd.TransferText acImportDelim, "Import Specs", "Data Table", strSaveFileName, True, ""
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