Multiple Levels Of Data
Jan 14, 2008
I'm fairly new to access, having done a lot of what would have been easier with access in excel. I've decided to make the switch but need one particular thing that I can't seem to work out.
I have a series of "Courses" which contain a series of "modules" and each module has various amounts of data that needs to be accessed.
Is it possible to have module tables embedded in the courses table. Or, do I have to just have one massive table that contains ALL the modules with a field that says what course they belong to. Then make queries that display only the modules of that course? Or is there another way to do it?
I also haven't gotten to learning about queries yet, so if this is the way to do, can anyone explain how or better yet, point to a tutorial that can explain how this is done?
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Aug 23, 2011
I've got this database that needs some users to be read only and some users to have full control. I applied the appropriate ntfs permissions but there is a problem. If a read only users open the database, and then a full control users opens the database its stuck in read-only.
The database is a 2007 accdb.
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Jan 22, 2015
I know how to create a chart in an access report, put it in the group header or footer and link it such that the the grouping filters the chart.
My VP wants me to create a chart that compares each invididual providers episiotomy rate (something that is done to pregnant women during delivery) to the overall divisional rate on a monthly basis.
I know how to do this with 2 charts, ie 2 different group levels. One chart goes in the date grouping level (the overall rate) and another goes in the provider grouping level (the individual provide rate).
is there a way to have this in one graph in an access report?
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Mar 24, 2015
I'm trying to construct an SQL crosstab query that will output data like the picture I've attached in the .zip file.
The four variables from the data table would be [Client Accounting].[Marketer] (the left vertical column), [Client Accounting].[Closing Date] (the higher level horizontal column grouped by month), [Client Accounting].[Write Off] and [Client Accounting].[Refund] (the lower level horizontal columns as sums)
The totals column at the bottom and the two vertical columns at the right would be made in the report and wouldn't need to be in the query.
This is what I have so far but I don't know how to add a second TRANSFORM statement to be included and grouped by month!
Code:
TRANSFORM Sum([Client Accounting].[Refund]) AS SumOfRefund
SELECT [Client Accounting].[Marketer]
FROM [Client Accounting]
GROUP BY [Client Accounting].[Marketer]
PIVOT Format([Closing Date],"mmm") In ("Jan","Feb","Mar","Apr","May","Jun","Jul","Aug","Sep","Oct","Nov","Dec");
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Feb 11, 2014
I have the following form and subform combination:
The subform is linked to the main form by way of the "ProductID" control. (It's hidden in the subform).
Basically, each product (the finished article) is made up of many components.
What I would like to do is this:
1. Increase the stock of a "Product".
2. The Stock level control on the main form will then increment as much as selected
3. Contrary to that, I would like each component to decrement the relevant amount based on how much of the component is used up to make the product.
E.g. If I have Product A and it contains 2 components of which component A is used once per product but component B is used twice, then when I increase stock of product by 1, then component A goes down by 1 and component B goes down by 2. But If I put two of a product in to stock, I would obviously need component A to go down by 2 but component B to go down by 4.
I am thinking I need some way to loop through each record in the sub form for the current form, such as "Do While Not", or a "For Each". And then stick an Update query within the loop, but to be honest I can't think of how I need to address it!
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Sep 20, 2014
I want create combination of navigation forms, navigation forms with two horizontal level and vertical level that link to navigation buttons in second level of horizontal navigation.
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Apr 10, 2007
Iv got a user table with an admin record and head teacher record with the highest access level
I then have 2 teacher records with a lower access level
The admin and headmaster have access to the whole system this includes assigning user name and passwords. However I don't want the head master to be able to change the admins password, so is there a way to lock this record or even hide it from a user form
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Oct 16, 2007
Hi hope someone can help. Thankyou in advance.
I have a small database for my warehouse that sells washing machines, fridges etc.
I am trying to get a grip on the stock control.
What I am looking for when a order is filled out on our order form is the stock number will reduce by the amount sold. Not sure how to make this happen.
I have the number of units in stock under the products table
ProductsID PK
ModelNumber
UnitPriice
Description
QuantityInStock
Sounds simple but for some reason I cannot figure it out.
Thanks
Kim
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Feb 7, 2007
hello, i am new to this forum. i have been struggling on a project i am doing where i am tring to calculate the stock levles and keep track of them along with the re order level
i have calculated the current stock levlel, in a query called "stock level 3"
Here the total amount prodcuts sold are taken from the field called stock level.
Here is a break down of my original tables
CUSTOMER
Cu ID
And all their personal details such as contact details
CUSTOMER ORDER
This is where the order takes place and contains the following information
Order_ID
Cu_ID
Staff_ID
Order_Date
Required_Date
Recievied_Date
Order_Total
Delivery
Delivery costs
Overall discount
Type-Of_Purchase
Paid
Money_Owed
Final Costs
CUSTOMER ORDER DETAILS
Here is the specific details of one order.
Order_ID
Prod_ID
Qty_on_Order
Discount
Line_Total
PRODUCTS
Prod_ID
Supp_ID
Product_Name
Product_Type
Prod_ Unit_Details
Qty_in_Stock
Re_Order_level
Price
Unit_Cost
Manufacturer_ID
Shelf_Life
SUPPLIER TABLE – with detaisl e.g Supp Id and account number
SUPPLIER ORDER
Supp_OrderID
Supp_ID
Date_Ordered
Date_Required
S_Delivery_Date
S_Order_Total
Money_Owed Delivery
Driver
Supp_Credit_ Limit
Overall discount
VAT
Type-Of_Purchase
S_Paid
Supp_Final_Costs
SUPPLIER ORDER DETAILS
Supp_OrderID
Prod_ID
Qty
Unit_Detials
Qty_Recieved
Discount
Line_Total
QUERIES
•In the query “All customer order details”, I have worked out the line total for each prodcut with in one order. I have timed the Qty_on_Order (customer order details table) by price (in the produt table) and by the discount(customer order details) this then gives the line total
Now to update the stock level I made a new query called “stock level Query”, where I added up the total number of each products sold, by adding the “Qty_on_Order” from the query “All customer order details”
I then made a new query called “stock level 2” where I calculated the amount left on the shelves by taking “SumOfQty_on_Order” of each product from “Qty_in_Stock” (form prodcuts table) to produce the field called “Qty_in_Stock”
I then made a new query called “stock level 3” where I inserted the same fields but an extra field called “Re_Order_level” for some reason could not add this to the query "stock level 2"
So far the system can add up the total number of products sold, for all the orders, and then automatically calculate the Qty_ in_ stock by taking away the “SumOfQty_on_Order” once a new order is made.
I then made forms where I go in my form to “customer”" and then to “making new order”.
Below is a sub form called “all customer order details sub form” . Here orders are made with defining "Qty_on_Order
I want to make a system which calculates for me i have ordered more stock then there is.
Howcan i now when i make sure when i place a new order in the query"All customer order details" , that if i order above the number of "Qty_in_Stock" (from query srock level 3), from the query “stock level 3”, that when I order more products then ““Qty_in_Stock”, in the query “stock level 3”, does not allow me to enter this and if it is possible please can you insert error messages on it.
I do not know if this helps .- I can not make the “Qty_in_Stock”, to appear in the actual table “Products”.
At the moment I can only update this in the query “stock level 3”. I am not sure if I need this so I can then set re order level which then comes up with an error message telling me when the re order level has been reached. -
As later on I will need to add on any products brought in from the suppliers to the Qty_in_Stock”, in the products table to be automatically updated.
"stock level 3".
here are the fields
Code:
Prod_ID (Products)
Prod_Name (Products)
SumOfQty_on_Order (from "stock level Query")
Qty_in_Stock: Products.Qty_in_Stock-[SumOFQTY_on_Order]
Re_Order_level (Products)
here are both sql from both queries
All customer order details
Code:
SELECT [Customer Order Details].Prod_ID,
Products.Price,
[Customer Order Details].Qty_on_Order,
[Customer Order Details].Discount,
(Products.Price*[Qty_on_Order]*
(1-[Discount])/100)*100 AS Line_Total,
[Customer Order Details].Order_ID,
Products.Prod_Name,
Products.Prod_Type,
[Customer Order].Cu_ID
FROM [Customer Order] INNER JOIN
(Products INNER JOIN [Customer Order Details]
ON Products.Prod_ID=[Customer Order Details].Prod_ID)
ON [Customer Order].Order_ID=[Customer Order Details].Order_ID
ORDER BY [Customer Order Details].Order_ID;
stock level 3
Code:
SELECT [All customer order details].Prod_ID,
Products.Prod_Name, [stock level Query].
SumOfQty_on_Order,
Products.Qty_in_Stock-[SumOFQTY_on_Order] AS Qty_in_Stock,
Products.Re_Order_level,Products.Prod_Name,
[stock level Query].
FROM (Products INNER JOIN [All customer order details]
ON Products.Prod_ID = [All customer order details].Prod_ID)
INNER JOIN [stock level Query]
ON Products.Prod_ID = [stock level Query].Prod_ID
GROUP BY [All customer order details].Prod_ID,
SumOfQty_on_Order,
Products.Qty_in_Stock-[SumOFQTY_on_Order],
Products.Re_Order_level;
please may help me and gice m,e soem tips it will be much appreciated or website/downloads.
Thankyou for your help, and if you find easier ways to do this can you help me.
Thank you so muh.
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Mar 14, 2008
I'm sure there's an easy solution to this somewhere...
I have a query that is supposed to assign a wage to a production job if the range output falls within a certain percentage range. For example, if they produce 125% to 130% of their goal, their wage is 15 cents higher. If it's between 130% and 135% of their goal, their wage is 30 cents higher. There are about 20 ranges that my bosses want set up. Short of making the longest Iif-Then-Else statement in history, does anybody have any suggestions? Should I use a separate table and somehow try to integrate it into the query?
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Nov 3, 2005
Has any one found out a way to change Macro Security Levels!!
Microsoft seems to have kept this as a secret. The code below given in the help files doesnt function.
Application.AutomationSecurity = 1
or
Application.AutomationSecurity = msoAutomationSecurityLow
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Nov 9, 2005
Hi, I have a data base that is used to keep track of stock level. When i issue a stock item and move to the next record I would like the stock level to be reduced by 1, any ideas.
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Nov 12, 2005
I have a database which seems to open many copies when it is accessed over the internet (via ASP) but If I open it on my compter over my LAN then it seems to open 'exclusive' and those on the Internet get the error message that 'file is already in use'.
So I have devised a method where I will make a copy of my database on my computer, clear all the stock levels and then add in the new stock.
My question is - how do I write a query that adds the 2 stock levels together?
James
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Jan 7, 2006
I've written a db which I will be putting on someone elses machine.
I want it so there is a short cut that directly opens the db from their desk top. I'm happy about setting up the 'on open settings' so it goes to the default page etc, however what I do want to avoid is the macro warning at the start when access opens up.
I know one way to avoid this is to drop the security level down from medium to low. It mentions that this is ok providing the machine in question has good anti virus software installed - which it does.
So, here's my question. Is it really ok to drop the security level down or am I potentially going to screw up my mates machine . Alternatively, is there a better way of doing it
Many thanks
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May 15, 2005
I run a school library database (Access 2003) and want to set up a password logon system so that different users can get at different parts of the program - e.g. Administrator (everything), Librarian (can add and delete records but not change the database design), Student (can only access certain areas, read only).
I've tried using the security wizard to set this up, which seems OK until you then open the database again. I would expect to then get some sort of log-on screen next time I open the database, but instead it opens normally, but then won't let me do anything because I "don't have permission". I had to restore a back-up copy.
I must be missing something obvious here. Is there a place to look for instructions? Couldn't find anything useful in the help screens.
Richard
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Nov 11, 2005
Hi
I have produced a database in Access 2003 and saved it as an Access 2000 format. However when it is used on PC's with Access 2000, some (not all) users are getting messages displayed when they open the database that Access cannot open the database due to the Security Levels.
Can anyone tel me where I can find the security level settings on Access 2000, I've found them in 2003, but not 2000!
Can anyone help.
Thanks
Steve
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Dec 10, 2007
Hi,
I need to work out how many components we have in stock that make up a Part - identified by being the PrimaryPart. Each part has a component, which in turn has another component, but different part have a different number fo sub-components, a simple display of the table I am using is shown below:
ID PartName ComopnentID No. in Stock PrimaryPart
1 Part X 2 12 Yes
2 Part Y 3 14 No
3 Part Z 15 No
4 Part T 5 1 Yes
5 Part U 6 11 No
6 Part V 7 25 No
7 Part W 20 No
The problem I have is that I need my vba code to check if there is a sub-compnent for the current part and if so make sure that is counted. So in the instance above Part X has 2 sub-compnents (Part Y, Part Z) and there are 41 bits in stock, whereas Part T has 3 sub-compnents (PartU, PartV, PartW) and there are 57 bits in stock.
How do I get a script to recurse X number of times to check.
Thanks
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Aug 22, 2005
i would like to have a table where i can track price changes, however i don't want this to based on an inventory order.
i have a table which has the amount of hours to be charged. i then have another table which has the price per hour charged. the price keeps on changing. both tables have the date. tableHours has the date of occurance and TablePrice has the date when the price was last updated.
i need to know how to structure the TablePrice. currently it is set as BillableHourType, Rate, EffectiveDate. If this is correct, i don't know how to run a query.
i need to multiply Hour*Price, criteria: Effective Date must be most recent date as of Date of Occurance.
All Help will be appreciated.
I posted this post on the Microsoft site and i got no good responses, i am new to this site, but if it is a problem of reposting, please let me know. i will not do it again.
thanks,
sam
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Dec 17, 2013
I receive the data from engineering team lets name it as MAster database( in DB2 database - Read only ) and then i want to assign the data to each member and staus will be updated by them.So my Idea is upload the data from Engineering team (MAster database) to my (Local database), i think of using Append query if there is any changes in engineeiring data after i append the data then i can use the Update query to modify the data.
But once i assign the job to every member from my Localdatabase, i want it to stored in a data base with their name because it is a huge volume data and it will go for years.The bottleneck is If i use the Append query here, the changes from Masterdatabase to Locadatabase will not reflect in Team members database? is any solution for this or i have to use the Update query in Localdatabase and also in Team memers database?
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May 12, 2015
I have a form which has a list of stock we have available to sell. I can then create an invoice and put in the relevant details. I then can select a product and it will add it to the invoice (which is in the form of a subform). Then the user confirms the quantity of each product. This is where the problems start....
I want an update query which will subtract the quantity from the overall stock level and give me the new stock level. This is easy to do if the invoice is for only 1 product. But I it doesn't work if there is more than one product in the invoice. If the first product has a quantity of 2 being bought, it will subtract 2 for every product.
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Aug 18, 2005
Afternoon Folks,
I have a database that multiple users have access to.
We all have new pcs of exactly the same spec.
We all have the same oracle ODBC, which is linking to tables in an oracle database on a Sun F15k Server.
The linked tables are set-up using my oracle account with saved password.
We are using the same network.
We are all using Access 97.
Queries that are run in this database are returning results in just a couple of seconds for other users, and 20-30 seconds for me.
Can anyone suggest any factors that may be causing this discrepancy?
Or things that I can run/do to improve performance?
Cheers in advance, James
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Jul 13, 2006
Does anyone have any sample code or a sample database?
I'm looking for a login form that has security level and passwords.
thanx
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Feb 21, 2015
I have recently started a project and become stuck already. I have a login form created that works (code below). What i want to do is allow access to the users of 1-7 in table (level of access) which will determine which page they view after logging in. IE if the have Access in table "Users" as "1" then when they log in the will see a form thats called L1. Same with 2,3,4,5,6 & 7.
Code:
Private Sub LoginButton_Click()
If IsNull(Me.LoginUsernameText) Then
MsgBox "Please Enter Username", vbInformation, "Username Required"
[Code].....
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Apr 23, 2013
What I am trying to do is create a stock database and iv imported a blank version of the northwind template and filled it in with my own products which is fine up to a point.
What i also have though is i get weekly reports of the stock of each product with their batch numbers, expiry date and quantity remaining for that individual lot sent to me from another company. (So i might have several lines with the same batch number and expiry date but diffeent quantities) So what i want to ask is:
Is there any way for me to combine the data in the weekly reports with the stock level data in the northwind template?
What i want to be able to have is where somehow i can see the total quantity of eac product with the same batch number and expiry date and then it tells me when that batch has expired and it also automatically deducts the stock from my total stock when it gets to within e.g 9 months of the expiry date as we will not likely sell those.
I need to do this as at the moment all i can get from my database is how much stock has been ordered, sold and what we have in total on hand but if the stock is close to expiring then i wouldnt know and i need to be able to see when to order stock in advance as i want a minimum of 6 months cover and ideally 9 months cover as orders for stock dont come in straight away.
Also, how i can import the data from the weekly reports into excel/access easily as they come as word files presented as a table but the data is put in frames i think and iv tried removing them but then it all looks messed up.
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Feb 7, 2015
Im building an inventory database for my company and have the tables, relationships, forms and query's built but im struggling to figure out a way to make all the quantities move around when I have a purchase order or sales order that either adds to removes from inventory.
My database is fairly simple as all I need to do is track what is coming and going and what is the current levels of inventory. I have for instance a product table that has all the information on what products I have and what their part numbers, item number (primary key), description and so forth, separate customer tables and supplier tables, as well as an inventory table setup similar to the northwinds database. I used queries to combine my purchase order and purchase order detail tables and to combine the sales order and sales order detail tables to make sales orders and purchase orders through their respected forms and all is good in that sense but it doesn't move the inventory numbers just lists what is in each purchase Order/Sales order.
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Aug 25, 2012
I would like to know which way is the best way to import excel data from multiple sheets in to multiple tables in access.
For example data from Sheet1 -> Table1, Sheet2->Table2, Sheet3->Table3 etc...
I have tried using this:
Cmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel5, "Table1", "C:Importedfile.xlsx", True, "Sheet1!"
Ironically, data from Sheet2 and Sheet3 seem to be properly imported in to table2 and table3, but some of the data from Sheet1 seems to be missing in Table1 after import.
Any other ways to import the data?
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