Multiple Lookup Values Into One Table Field

Apr 4, 2006

Hi,

Is there anyway to have a single field in a table which is populated via the use of a lookup onto another table, but allowing multiple value selection out of the lookup table and populating those into the field...

For example

Table 1 is customer details
Table 1 field 3 = areas of interest

Table 1 field 3 is populated via a lookup into Table 2 interests

Table 2 has 4 records

Sport
Household
Motoring
Family

I want to be able to select 1 or more of the Table 2 values and populate them into Table 1 Field 3....

Help my head hurts....

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I have a database that has 2 tables. Table A and Table B. Table A is my primary table. On this table I have 2 fields. The first field is a LOOKUP Field that looks up information from Table B and displays my selection in the field on Table A. Then using DLOOKUP I automatically input the information in the Second Field on Table A based upon the selection from the First Field.

This is working mostly correctly. However, the problem is, when I click on the next record in the table, it automatically changes the Second Field on that record to the same value as the record before it and continues this trend each time I click on another record. This occurs without me making a selection in the first field. If I make a selection in the first field it does change the Second Field to the Correct Value, but then the next Record has the same issue.

How do I go about fixing this so it doesn't change the value with the change of the record. Only change if I change that particular field within that 1 record?is there a way to restrict the Value's in my lookup field to only include the Values from Table B that aren't already in Table A?

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BACKGROUND

I am desperate to solve this problem but unfortunately I have not been able to figure it out. Below I will outline a design of a database and the desired results.

I know what I want to do but I don’t know how to do it (or whether it is impossible!)

DATABASE DESIGN

The design below is a simplified version of the real thing but it contains the essential information needed to understand my database.

Staff Data
Contains daily data for several members of staff
Staff ID
Staff Name
Date
Data Field 1
Example records:
600-001, Bob Smith, 01/03/2006, 50
600-001, Bob Smith, 02/03/2006, 50
600-001, Bob Smith, 03/03/2006, 50
600-001, Bob Smith, 04/03/2006, 50
600-001, Bob Smith, 05/03/2006, 50
600-002, Jayne Cole, 01/03/2006, 60
600-002, Jayne Cole, 02/03/2006, 60
600-002, Jayne Cole, 03/03/2006, 60
600-002, Jayne Cole, 04/03/2006, 60
600-002, Jayne Cole, 05/03/2006, 60
600-003, Alex Winter, 01/03/2006, 20
600-003, Alex Winter, 02/03/2006, 20
600-003, Alex Winter, 03/03/2006, 20
600-003, Alex Winter, 04/03/2006, 20
600-003, Alex Winter, 05/03/2006, 20

Team Lookup
Shows what team each staff member belongs to and what date this is effective.
Staff ID
Team
Start Date

Example records:
600-001, Sales, 01/01/06
600-002, Sales, 01/01/06
600-003, Accounts, 01/01/06
600-002, Accounts, 04/03/06

Please note:

The first three records show that at the start of the year Bob (600-001) and Jayne (600-002) worked for Sales and that Alex (600-003) worked for Accounts.

The last record shows that from 04/03/06 Jayne switched teams to Accounts

Query Assign Team
Assigns the correct team to Staff ID for each date
Staff ID
Staff Name
Team
Date
Data Field 1
Desired Results:
600-001, Bob Smith, Sales, 01/03/2006, 50
600-001, Bob Smith, Sales, 02/03/2006, 50
600-001, Bob Smith, Sales, 03/03/2006, 50
600-001, Bob Smith, Sales, 04/03/2006, 50
600-001, Bob Smith, Sales, 05/03/2006, 50
600-002, Jayne Cole, Sales, 01/03/2006, 60
600-002, Jayne Cole, Sales, 02/03/2006, 60
600-002, Jayne Cole, Sales, 03/03/2006, 60
600-002, Jayne Cole, Accounts, 04/03/2006, 60
600-002, Jayne Cole, Accounts, 05/03/2006, 60
600-003, Alex Winter, Accounts, 01/03/2006, 20
600-003, Alex Winter, Accounts, 02/03/2006, 20
600-003, Alex Winter, Accounts, 03/03/2006, 20
600-003, Alex Winter, Accounts, 04/03/2006, 20
600-003, Alex Winter, Accounts, 05/03/2006, 20

Query Group By Team
Summarises data by team/date
Team – Group By
Date – Group By
Data Field 1 - Sum
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Sales, 01/03/06, 110
Sales, 02/03/06, 110
Sales, 03/03/06, 110
Sales, 04/03/06, 50
Sales, 05/03/06, 50
Accounts, 01/03/06, 20
Accounts, 02/03/06, 20
Accounts, 03/03/06, 20
Accounts, 04/03/06, 80
Accounts, 05/03/06, 80

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I don’t know how to get the query “Query Assign Team” to work!!

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600-002, Jayne Cole, 03/03/2006, 60
600-002, Jayne Cole, 04/03/2006, 60

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600-002, Jayne Cole, Sales, 03/03/2006, 60
600-002, Jayne Cole, Accounts, 04/03/2006, 60

Can anybody help me?

Should I be using DLOOKUP? If so, how?
Is VBA the only way around my problem? If so, can you tell me what it is?
Am I attempting the impossible?

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