Need Some Help With A Few Different Things
Jul 13, 2005
Hi there,
I need to pick someone's brains with the few queries I have with Access listed below.
1:- Emailing data entered on a form.
I have a made a rough call logging datababse, this allows users to log information about calls that they take. From time to time it will be required for the user to submit a refund request. What I am wanting to do is have this on a seperate form that the user can open and have it automatically populate with some of the information from the main call log form. Once they have completed the credit request form I would like to have a button on there that they can click which will email that record to a pre-defined email address with a pre-defined subject.
2:- Populating a Excel spreedsheet with data from a particular record
I have a form where various bits of customer information is stored, Is it possible to create a button that will automatically export certain fields from the form and put them into a spreedsheet in the appropriate fields.
3:- Linking data from one form to another
On a form I have a field for Support Agent, What I would like to do is when someone selects this agent from a drop down list that persons details automatically fill into the contact fields on this form. Can this be done?
Sorry if these are a bit silly but as you can tell I am a access muppet
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Nov 2, 2005
Hello all !
I am kinda new to access and made a transport database but it needs some changes which are out of my knowledege so i am hoping that you guys can help me out. There are the 2 things that i would like to do in my forms:
1=, I have a form where all the new cars are added to DB. Fields are Vehicle Code, Type, Brand, Model and Model year. Then I have a transaction form where vehicles are either assigned to employees or to garage etc.. What i would like to do in this form is that when i select a Vehicle Code, the remaining fields i.e. Type, Brand, Model and Model year of that partcular Vehicle Code should appear in thier respective fields of the transaction form.
2=, Now a little difficult part, in the same transaction form i want a field where the name of the current username appears and also a field with current date.
Now moving on to Transaction Type thingy. I want to two options button ( Issue Vehicle and Cancel Vehicle). If option " Issue Vehicle" is selected, a field i.e. a combo box consisting of To Employee and To Garage appears. And then when "To Employee" is selected two fields i.e. Employee No. and Name appear in a kind of frame.( data of both these fields are in other table and will appear in combox boxes). When "To Garage" is selected a field "reason" appear in a frame in place of above stated two fields.
I hope i am making some sense. I know i have to make a table for all these fields but dunno how to do all these things in forms..
Looking forward to your replies and thanks in advance.
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Sep 13, 2007
Hi,
I have a membership db with 120 members in it. Each record form includes a dropdown field for 'status' (training completed, no training, certificated etc), and another dropdown for 'profession' (childcare, nursing, education etc)
I am able to run 2 separate queries;
I can run a query to view all those who have completed training using
Like "*" & [Enter Status] & "*"
And I can also query the professions with Like "*" & [Enter Profession] & "*"
What I would like to do is to query members who are in education but have had no training yet. Is there any way I can do this?
Many thanks
Adrian
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Nov 21, 2006
I'm fairly new to Access (2000 is the version im using), and I'm not sure how to do several things within a form:
1) make cursor in a text box jump to the front (left) when clicked on
2) Lock (and grey out) a text box once data has been entered into another
3) assign a field to correspond with another, and to have this shown on the form (ie: having a list of names and their corresponding phone numbers assigned to each; then on the form, having a combo or list box with the names that a user can select- once a name is selected, their phone number appears automatically in another text box)
4)Locking screens or subforms when moving on to another (either by pressing a button to open another form, or by selecting a field in another subform)
thank you in advance for your help and advice
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Feb 13, 2006
Sorry for posting this here but it doesn't fit in just one catagory.
I'm having a bit of trouble using a manual input table and ODBC table to filter information through query into form view. Let me shed a little light on what's, what.
I'm looking at adding the totals of hours scanned/worked (sum of periodOfEvent) on job per "workcenternumber" (Scanning hour report - table [ODBC] SQL database on another server) then subtracting them from the hours given (job planning table - table [manual input]) to display hours remaining on project through query. [ITEMA]-[ITEMB]
Here's the problem: I can filter workcenternumber in the ODBC table "Scanning Hour Report" to display the various work center numbers, in this case it would be the following items:
BAL-HIGH
BAL-LOW
CM-TECH
CR-TECH
DW-JNR
DW-SNR
ENG
FS-JNR
FS-SNR
MS-HIGH
MS-LOW
MS-MED
MS-TECH
QA-TECH
SB-TECH
WB-BOIL
WB-HEAT
WB-WELD
WM-TECH
now I'm sitting with a query for each of these work center numbers with each query looking up hours given & subtracting hours worked to give you x amount hours remaining. Here are two example of these queries:
-------------------------------------------------------------------------------
--==1==--
SELECT DISTINCTROW [Scanning Hour Report].WBSElement, [Scanning Hour Report].WorkCentreNumber, [Job Planning].[Project Number], [Job Planning].Customer, [Job Planning].Description, [Job Planning].[Planned Start], [Job Planning].[Progress %], [Job Planning].[Planned Finish], [Job Planning].[Actual Finish], [Job Planning].Consultant, [Job Planning].Team, Sum([Scanning Hour Report].PeriodofEvent) AS [Sum Of PeriodofEvent], [Job Planning].[BAL-HIGH Hours Given]-[Sum Of PeriodofEvent] AS [Hours Remaining BAL-HIGH], [Job Planning].[BAL-HIGH Hours Given]
FROM [Job Planning] INNER JOIN [Scanning Hour Report] ON [Job Planning].[Project Number] = [Scanning Hour Report].WBSElement
GROUP BY [Scanning Hour Report].WBSElement, [Scanning Hour Report].WorkCentreNumber, [Job Planning].[Project Number], [Job Planning].Customer, [Job Planning].Description, [Job Planning].[Planned Start], [Job Planning].[Progress %], [Job Planning].[Planned Finish], [Job Planning].[Actual Finish], [Job Planning].Consultant, [Job Planning].Team, [Job Planning].[BAL-HIGH Hours Given], [Job Planning].[BAL-HIGH], [Job Planning].[MS-TECH], [Job Planning].[MS-TECH Hours Given], [Job Planning].[BAL-LOW], [Job Planning].[BAL-LOW Hours Given], [Job Planning].[CM-TECH], [Job Planning].[CM-TECH Hours Given], [Job Planning].[CR-TECH], [Job Planning].[CR-TECH Hours Given], [Job Planning].[DW-JNR], [Job Planning].[DW-JNR Hours Given], [Job Planning].[DW-SNR], [Job Planning].[DW-SNR Hours Given], [Job Planning].ENG, [Job Planning].[ENG Hours Given], [Job Planning].[FS-JNR], [Job Planning].[FS-JNR Hours Given], [Job Planning].[FS-SNR], [Job Planning].[FS-SNR Hours Given], [Job Planning].[MS-HIGH], [Job Planning].[MS-HIGH Hours Given], [Job Planning].[MS-LOW], [Job Planning].[MS-LOW Hours Given], [Job Planning].[MS-MED], [Job Planning].[MS-MED Hours Given], [Job Planning].[QA-TECH], [Job Planning].[QA-TECH Hours Given], [Job Planning].[SB-TECH], [Job Planning].[SB-TECH Hours Given], [Job Planning].[WB-BOIL], [Job Planning].[WB-BOIL Hours Given], [Job Planning].[WB-HEAT], [Job Planning].[WB-HEAT Hours Given], [Job Planning].[WB-WELD], [Job Planning].[WB-WELD Hours Given], [Job Planning].[WM-TECH], [Job Planning].[WM-TECH Hours Given]
HAVING ((([Scanning Hour Report].WorkCentreNumber)="BAL-HIGH"));
--==2==--
SELECT DISTINCTROW [Scanning Hour Report].WBSElement, [Scanning Hour Report].WorkCentreNumber, [Job Planning].[Project Number], [Job Planning].Customer, [Job Planning].Description, [Job Planning].[Planned Start], [Job Planning].[Progress %], [Job Planning].[Planned Finish], [Job Planning].[Actual Finish], [Job Planning].Consultant, [Job Planning].Team, [Job Planning].[MS-TECH Hours Given], Sum([Scanning Hour Report].PeriodofEvent) AS [Sum Of PeriodofEvent], [Job Planning].[MS-TECH Hours Given]-[Sum Of PeriodofEvent] AS [Hours Remaining]
FROM [Job Planning] INNER JOIN [Scanning Hour Report] ON [Job Planning].[Project Number] = [Scanning Hour Report].WBSElement
GROUP BY [Scanning Hour Report].WBSElement, [Scanning Hour Report].WorkCentreNumber, [Job Planning].[Project Number], [Job Planning].Customer, [Job Planning].Description, [Job Planning].[Planned Start], [Job Planning].[Progress %], [Job Planning].[Planned Finish], [Job Planning].[Actual Finish], [Job Planning].Consultant, [Job Planning].Team, [Job Planning].[MS-TECH Hours Given], [Job Planning].[MS-TECH], [Job Planning].[BAL-HIGH], [Job Planning].[BAL-HIGH Hours Given], [Job Planning].[BAL-LOW], [Job Planning].[BAL-LOW Hours Given], [Job Planning].[CM-TECH], [Job Planning].[CM-TECH Hours Given], [Job Planning].[CR-TECH], [Job Planning].[CR-TECH Hours Given], [Job Planning].[DW-JNR], [Job Planning].[DW-JNR Hours Given], [Job Planning].[DW-SNR], [Job Planning].[DW-SNR Hours Given], [Job Planning].ENG, [Job Planning].[ENG Hours Given], [Job Planning].[FS-JNR], [Job Planning].[FS-JNR Hours Given], [Job Planning].[FS-SNR], [Job Planning].[FS-SNR Hours Given], [Job Planning].[MS-HIGH], [Job Planning].[MS-HIGH Hours Given], [Job Planning].[MS-LOW], [Job Planning].[MS-LOW Hours Given], [Job Planning].[MS-MED], [Job Planning].[MS-MED Hours Given], [Job Planning].[QA-TECH], [Job Planning].[QA-TECH Hours Given], [Job Planning].[SB-TECH], [Job Planning].[SB-TECH Hours Given], [Job Planning].[WB-BOIL], [Job Planning].[WB-BOIL Hours Given], [Job Planning].[WB-HEAT], [Job Planning].[WB-HEAT Hours Given], [Job Planning].[WB-WELD], [Job Planning].[WB-WELD Hours Given], [Job Planning].[WM-TECH], [Job Planning].[WM-TECH Hours Given]
HAVING ((([Scanning Hour Report].WorkCentreNumber)="MS-TECH"));
-------------------------------------------------------------------------------
....these queries would display:
WBSElement - IT123456789012
WorkCentreNumber - BAL-HIGH
Customer - Customer000001
Description - High Speed balancing of turd filled drum
Planned Start - dd/mm/yyyy
Progress % - 95.00%
Planned Finish - dd/mm/yyyy
Actual Finish - dd/mm/yyyy
Consultant - Consultant1
Team - TEAM#
BAL-HIGH Hours Given - 20
Sum Of PeriodofEvent - 13.5
Hours Remaining - 6.5
The project number(Job planning table) and the WBSELEMENTNUMBER(Scanning Hour Report have linked via relationships tab
as an example... [see pic1]
now if the field finds no record in the ODBC it displays no information which would be correct in a sense. [see pic2]
BUT!
Here comes the complicated part.
NB!!:INSTEAD of displaying no information how would I go about making the ODBC fields display default value of 0 so when I add all the above mentioned workcenternumbers to ONE form, instead of displaying NOTHING when it finds no values for one of the workcenternumbers it will instead display that "50" hours given even if "0" hours were worked thus "50" hours still remain for that project number's work center number.
Is there an easier way of filtering different work center numbers to one form and summing figures from there or what?
To wrap it up all I'm looking for is a form that checks the workcenternumber and the hours captured on the ODBC "Scanning hour report" and subtracting it from the table "Job Planning" where the WBSELEMENT & Job Number as well as the work center numbers tie up to give me a total value of hours remaining. If nothing is found for one workcenternumber it displays value 0 instead of a entire blank page.
If you have a sample database I haven't seen that u think could come in handy it would be helpfull too.
Hope I didn't confuse you, yet... :rolleyes:
Thanks in advance
solbane
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Dec 6, 2006
Hello,
I have simple invoice database, tyhe old one I made works fine, trying to make a newone always simple but now Access is not helping me for some reason,,,, Can you look at this? I create an invoice form using wizzard i join invoices and invoices details to it and from there I create my Invoive form that has the invoice info and the details.... I change some stuff for looks and easyness... Mostly change text boxes to combo boxes... I did this in office 2003 and had the same results than in office 2002, Why dont know... Once I create the invoice from and change the text boxes combos and ofcourse set everything else, once I pick a product from the detail form I get the product but I dont get its price. Now on my other older database made excatly the same way it works!!!! WHY IIIIIIII DONT KNOW!!! please help me:(
I have attached both db so you can look at them!!!
Thanks
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Jan 24, 2007
Hello,
I just noticed something very strange - in a table of mine, when I create a new record with the form, the autonumber is an existing number. Say the last record had ID 400, then the "new" record is assigned an autonumber ID of 300.
Of course, record creation fails that way.
But with every attempt, the new autonumber moves one up, so eventually it'll start making unique numbers again.
Does anybody have an explanation for this odd behaviour?
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Jan 22, 2008
Hello,
I have a performance, probably related to my query and calculation structure and would be seeking your advice.
The DB is basically an airline schedule, with to make things simple, an entry for every flight. (tblSchedule). This table has information of origin and destination, airline, flight times, and aircraft type (to make things simple). The table relates to several other tables (tblAirport, tblAirline, tblAircrafttype), for the obvious information reltated to those. Other than that, there is a tblAircraftConfig (which has information, related to Airline and Aircrafttype - among other things the number of seats for that aircraft type and airline).
Now I need to do several evaluations for the (very large) tblSchedule. Those evaluations are - in principle - straightforward, but due to the sheer mass of data and the way I probably do things, give me a sheer headache, in terms of runtime.
The calculations, actually need to be done on every entry in the schedule table: Here is the data that is calculated:
- Flighttime : (by simply substracting departure and arrival times, all part of tblSchedule, but need a lookup of time difference, between arrival and departure airport).
- Number of seats : actually a lookup in the tblConfiguration, based on airline and aircrafttype, part of tblSchedule), but since a weighted average of found entries has to be calculated, I do this via a function call
- Available seat miles (most tricky one): a multiplication of the seats (see above) with the flight distance. This flight distance is calculated using a formula (with all kinds of sin and cos and atn functions), grouped in a function call, which needs to work on a set of geographic longitude and latitude data of the arrival and departure airport. This data is included within tblAirport.
At the end of the day, I don't need these indicators per flight (single tblSchedule record), but summed across flights, e.g; per a/c type and airline, per city pair, per airline and departure etc.
As a said, some rather complicated formulae for a database application, but nothing to win the noble prize with. However, the number of calculations to be carried out just kills the run time.
- First shot: create a "full query" with a defined query, include all n:1 relationships into the query, and for those, n:m relationships, make a davg lookup. Calculate the indicators for every flight, and sum up in a report. Result: awful runtime.
- Second shot: create a grouped query, summing things within the query. Problem is the lookup, which I need to make into the n:m relationship of the a/c config. I worked a way around this by creating a formula, which does this lookup for me with either the dlookup formula or a recordset and then run through the records. Anyway, runtime is disgusting.
- Third shot: create a formula call for the entire data, which does the same thing that the query does, with running through the data in a recordset (which is handed over to the formula). The formula, just hands back the readily calculated number. Runtime: let's not talk about it.
So this is a call for help. Doesn't seem like a complicated problem, but that's the difference between theory and reality.
The main issue - I believe is the number of lookups and 'complicated' calculations - e.g. calculating the distance between two airports. The thing is, the number of calculations is also exaggerated by the fact, that it repeats the calculation for every single flight. Now there are a lot fewer airport pairs than flights, of course. So I tried:
- Fourth shot: Make a split query. First of all, a SELECT First query, which generates a list of airport pairs, and calculates the airport distance only for the pair, once and for all in the query. Then base the second query on this first query selecting the rest of the schedule data (the flight time, the seats etc.). In theory, a lot fewer calculations need to be made, sinc eflight distance is calculated only for 250 airport pairs, instead of 25,000 flight entries. But: result - pathetic.
HELP!
Thanks
Jan
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Jun 25, 2006
I have a table which I use for generating Shipping notes;
pkShipmentsID (autonumber)
ShippingNoteNumber (text)
ShipDate (datefield)
DeliveryDate (datefield)
fkCustomerID (link to "tblCustomers")
fkHaulierID (link to "tblHauliers")
fkProductID (link to "tblProducts")
NumberPerPallet (number)
NumberOfPallets (number)
TrailerNumber (text)
I have a form which I use to generate the shipping details with a button on it for printing out the report based on the "ShippingNoteNumber"
I have managed to do all this with the help of a few people on here and a number of hours browsing this forum.
My problem is, that sometimes we ship more than one product to the same customer on the same trailer, and therefor the same shipping note number.
When I print out the shipping note filtering the report with the note number, it only prints ONE out.
Is there a way of showing ALL items with the same shipping note number on the SAME report? i.e. one page?
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