Need Urgent Help! School Project...can't Figure Out Calculated Field
Nov 2, 2005
Most of the project is done...I am stumped on calculating a field for the report...any help is greatly appreciated..thanks so much.
Use a Microsoft Access database to create the tables and column headings show in Figures 1-3 and discussed in the Background section. Create the tables in the design view. Populate the tables with the data as shown. Make sure you create a composite primary key field for the ORDERS table. The key should consist of the fields Invoice Number and Product Number to allow customers to order more than one item.
Customer
Customer NumberCustomer SchoolCustomer StreetCustomer CityCustomer StateCustomer ZipContact Name
105Central High123 Main StreetDenverCO80208Mary
107Central Middle35 South ParkDenverCO80278Sue
423JKF Elementary69 5th AvenueCheyenneWY90200Pat
516Toddler Time8000 ParkwayFt. CollinsCO80487Jan
799Georgetown High819 Rt. 909BoulderCO80303Jack
The owner wants to find out how much of each product is selling for the date ll/15/2005. Develop a query in the design view to give that information using the headings Date, Product Name, and Quantity. Save the query as Today’s Sales.
Creating another Select Query
Tomorrow, the owner is going to be in Denver, CO, and she would like to call on the customers there personally. Make a query to display the contact name, school, and street address ONLY for those schools in Denver. Save the query as Denver Schools.
Generating a Sales Report
Finally, make a report to show the dollar amount sold to each customer for each product. To create the report, you will need to:
•Make a query first and then bring that query into the Report Wizard.
•The query will contain a calculated field for Total Owed.
•The query should show the fields Customer School, Customer City, Date, Product Name, Quantity, and the calculated field, Total Owed.
•Name this query “Report Data”
•The report will be grouped by Customer School and Customer City, with subtotals for each school’s sales and a grand total.
•Make sure you delete any bogus total lines, and make all appropriate fields currency.
Deliverables
Three tables
Query output: Today’s Sales
Query output: Denver Schools
Query output: Report data
Report: Current School Sales
Defined relationships (I can press the relationships button and will see that the relationships between tables are defined)
I am new to this forum and to Access. I have expierience with visual basic.
I am making a program in access for saving data when someone borrows something from you, to keep track of all your borrowed stuff.
Here are my questions.
1) How can I write code for buttons to change the records (movenext, movelast,...) + how can I change the current record? + how can I control a scrollbar via code?
2) How can I change the current recordsource via code and how can I run previously made query statements via code?
3) How can I change the ShowDropButtonWhen property from a combobox via code?
4) How can I control a FlexGrid via code?
5) How can I open another Form with a press on a button via code?
6) How can I save and load an OLE/object image and how can I show them via an ActiveX control?
Thats about it folks
If anyone can point me in the right direction or can give me an example database, I would be very happy:)
I am responsible for creating a database for a school project, and am having some problems relating the two tables of the database together. Please keep in mind that I have no prior Access experience, and know very little about the program. Here is my situation, any help would be greatly appreciated:
Taking the perspective of a product vendor in a store (i.e. selling soda to a grocery store), I am trying to create a database which allows me to run a query for authorized products in certain stores. I have a products table which has all available products the company sells, and then I have a Stores Table for the different stores which carry the company's product. I want to know how to set up and join each table so that if a certain product is not authorized in a certain store, it will not show up in a query.
Again sorry for the shallow description, any help would be greatly appreciated.
I'm sure this is really simple... apologies, but a search hasn't thrown up any clues.
I have a table with Invoice Value, and Commission Value in it. On the associated form I enter the Invoice Value, and also the Commisison value [which 99% of the time is set at 20%.
I am trying to make a button which, when pressed, enters the calculated commission in the form field (and underlying table) - I realise this could be in the 'On Click' property on the form, but in VBA I am after something like.
Private Sub btnCommCalc_Click() tblSales.Commission = tblSales.Invoice * 0.2 End Sub
Could someone help me with the syntax? (I can then move on to using a variable, rather than hard-wiring the 20% ;-)
Hi, I am very new to access. I have designed a db for my employer, but I can't figure out how to subtract one field from another without having it subtract fom all others. My employer is a counselor and wants to know how many units are left per client. There are several diffent services available per client. (88K, 86H, 81H, ect) For instance I tried to use a query, but when it was subtracting (number of units)-(number of used) It subtracted from all the different service types. Then I tried to do it on the form and all I get is #Name? I can email you a copy of the database with a mock client if i'm not explaing myself enough. I know it's probably something very simple and I would appreciate any help. Also, if you know of any good books or websites where I can learn more I'd appreciate the info. I'm learning from Access 2002 Bible.
I have tables and forms setup but I have 3 general questions on how to finish the project.
1. Should I create a folder where all the files reside for instance, create a phone log folder, put the DB file into the folder and export XML's into the same folder?
2. How do I get the form to launch as a self-contained form without the Access application in the background?
3. How can I get this form and table to automatically update an XML spreadsheet whenever records are added?
4. How can I get the form to sort all records according to time logged? The time will be entered in manually and we need all the records to sort automatically by time in ascending order.
My query contains two calculated fields [TaxSavings1] and [TaxSavings2], which are based on some currency and number-type fields in one of my underlying tables.
I just created another field in my query which looks like: [TaxSavings1]+[TaxSavings2]. Instead of adding the two fields, it actually lumps the two numbers together. For example, if [TaxSavings1] =135 and [TaxSavings2]=30.25, it will give me: 13530.25. I need it just to simply add, i.e. answer of 165.25.
Does anyone know how to correct this? Thanks in advance.
I'm looking for advice on the best method to accomplish the following from the esteemed members of this Forum (You all have provided excellent advice in the past to this Access Dummy, with my thanks), (I've also searched the forums without result):
I would like to make several fields "required" fields on my form, easy enough, in that I set the Required property on the table to "Yes".
What I would like to happen on the form is that when a user tabs out of a required field, a message box pops up that says "This is a required field" and/or when they click any of the following command buttons I've created, "Save Record", "New Record" or "Close Form", that a message box pop up and list the required fields that they missed.
Any ideas, with code, macros, or other solutions would be greatly appreciated, keeping in mind that I'm just not that swift to start with.
I have a large problem that i need to get figured out ASAP! I have a form text box (named actual cost) that needs to pull a specific record from a table
Now in this table it has multiple rows according to each job. There is a text box (Project number) that has the project that this (actual cost) box should pull from the specific row in the table.
if anyone can help me it would be the biggest help. -Thanks Jon
Hi, im relatively new to access but my problem is fairly complex.
I'm creating a database for a school project, and it is focused on improving the way a flying club runs. I have been able to solve most problems myself, but this one truly has stumped me.
The basics: There are two tables - Instructor Details - Flight Completion
And one form - Flight Completion
On the instructor details table i have a field called 'Hours Flown' The purpose of this field is to show the total hours flown by an instructor. On the flight completion table i have a field called 'Flight Duration' This field is for the duration of the flight the instructor just flew.
I want it so that when the instructor presses a button on the flight completion form, the duration entered into the 'Flight Duration' field is added to the 'Hours Flown' field and then the 'Hours Flown' field is updated with the new total.
I hope that is clear to you, but if not please let me know and i will try and clarify it for you.
Help! I am trying to think of a way I can use an excel worksheet as a data form in Access. A little background to the problem. A pre-school that I have been helping have a excel spreadsheet in place that they use as a kind of booking register which also works out the termly costs for each child based on the number of sessions attended. Is there any way I can inport or link this to a database so monthy invoice's and goverment figures can be printed automatically.
I am trying to create a access database system which will show classes, students, attendance, progress report, teachers, departments etc...
i have repeatedly failed in accomplishing this database as i dont have the knowledge.
the place that i get messed up is for example the attendance, i want it so that i can select a date and then all the students associated with that class showup. so 1 date and a list of student only on that class.
another problem was adding a progress report for every class and individual students.
this is for a community based school which teachings on saturdays, there are over 15 volunters who do not get paid to teach but are still willing to give something back to the society.
i beg you guys out there, you all are geniuses!!! please help us design this simple system. please if somebody already knows where i can get a system like this free of charge then let me know ASAP!
I would like to thankyou in advance for reading thins messge.
OK I'll start by giving some background detail. This is my major project and I am creating a system for the school library. I am using Microsoft Access 2003. I have made a query and my end user will type in the date that a book is loaned out. My database then automatically fills in the duration it is loaned for, the date is due back. What I hope someone on here can tell me is:
Can I get the current date on my database. So that it updates all the time to always keep the current date. Then I can make it automatically work out how many days late the book is (if it is).
Anyone who can answer this question or point me in the right direction is a hero! Thanks, Michael.
EDIT: OK I have found how to make the late field update automatically. Late: Date()-[DateDue]. But surely if it can do this and know the current date for use in an equation it can display the current date? Anyone know how to do this?
I am designing a library system for an A2 project and i was just wondering if i could have a validation rule to prevent a copy from bieng borrowed if there was allready a record for a book in the database with no value for returned field. (meaning it hasnt been returned and its currently out) Im pretty noobie at access
LOAN__PUPIL_COPY___BORROWED_____Returned 100001 1001 10001 17 November 2004 100002 1002 10002 20 November 2004 100003 1003 10003 17 November 2004 100004 1004 10004 18 November 2004 100005 1005 10005 20 November 2004 100006 1006 10006 20 November 2004 100007 1007 10007 20 November 2004 100008 1008 10008 20 November 2004 100009 1009 10009 20 November 2004 100010 1010 10010 20 November 2004
This is how it looks at the moment. Im not sure where you would add a validation rule. The records in this table will be kept, and when a book is returned a date is added to the returned field. MANY thanks for anyones input, ive been brain storming it for weeks but i dont think i can do it without any code of some some sort.
I am trying to create a access database system which will show classes, students, attendance, progress report, teachers, departments etc...
i have repeatedly failed in accomplishing this database as i dont have the knowledge.
the place that i get messed up is for example the attendance, i want it so that i can select a date and then all the students associated with that class showup. so 1 date and a list of student only on that class.
another problem was adding a progress report for every class and individual students.
this is for a community based school which teachings on saturdays, there are over 15 volunters who do not get paid to teach but are still willing to give something back to the society.
i beg you guys out there, you all are geniuses!!! please help us design this simple system. please if somebody already knows where i can get a system like this free of charge then let me know ASAP!
I would like to thankyou in advance for reading thins messge.
I have a report that needs to be set up in 2 columns using the school year, 2012-2013, 2013-2014, etc. My issue is this. The columns go down the page and continue on the right side for column 2 in the correct order. Is there a way to have the columns break for the school year?
I currently have this: 2012-2013 2014-2015 2012-2013 2014-2015 2012-2013 2014-2015 2013-2014 2015-2016 2013-2014 2015-2016
I am trying to create a report which is basically a School Certificate. The requirement is that I need to print the Issue Date, means the current system date be printed in ENGLISH WORDS rather Alpha-numeric format, i.e.: instead of 11 Mar 2012, I need some thing like this: Eleven March Two Thousand and Twelve.
the table 2 is the source of a form that will let the user change the numbers. table 1 should change Date1 and Date2 Fields based on the two fields (3months) and (6months) if i want to make a lookup wizard it should be changed manually and if i make a calculated field i can't find other tables in the expression builder
I have inherited an Access project from a former employee. My school currently keeps all grades in an Access program. Right now we just assign numerical values and those are turned into grades (I cannot actually find this table). Overall it works well, however, we now have classes where we need to input Pass/Fail and Audit.
I have a query with a Date field for EndDate (the dates for end-of-week, Fridays in our case) and another field for Sales (number of sales, not dollars).I want to add 4 calculated fields that represent weeks and have the Sales appear in the correct column (field) for that date.So I will have columns for 10 July 15, 17 July 15, 24 July 15 and 31 July 15 and I want the Sales for each record to land in the correct date column, based on the EndDate column. (The 4 fields is just for the sake of the example, I will actually be having dozens of these calculated date fields).I tried to do it by setting up the 4 calculated fields like:
10Jul15: Sales and then adding Criteria like: EndDate = #10/07/2015# It doesnt work.
I am developing database for my school. I am done with everything except the examination aspect where i need to indicate students position in every subject beside their overall position according to the sum of all the subject scores. How to indicate student position in subjects.
Hi, I have a calculated field in a query that concatinates an order number prefix and the part number to give the order number: OrderNum: [OrderPrefix] & [PartNum]
This works fine except for one of the categories. For the third category there are no entries in the tblPartsList - because they are miscellaneous.
How do I change the calculation so that it works as above where there are corresponding Part numbers in tblPartsList and otherwise gives me the order number and any 2 digits e.g. something like [OrderPrefix]*
Having been trying to do this for ages but having trouble with syntax.
hi. i wanted to kno how to have a field in a table that is calculated from other fields if this is possible. for example i have a order table which has a quantity field and a price field and i want to add a total field that will alutomatically calculate the total (quantity*price) and add it to the field. i know how to do this in a query but don know how to get that field from the query into the table. thanks for any help
I heve started a new table and one of the fields is Date of Birth.
I want to have another field that looks at the data in DOB and calculate the age, I believe that this can be done with funtion datediff, but the layout doesnt look for other fields, it just looks for a date and the Now statement.
Any ideas on how to make this work? does it have to be a querie?
