I did a search for Gouping and sums, but nothing really helped me.
What I am trying to figure out: I have a table where I am trying to use 4 fields in a query.
Vendor, items, Cost, Date1
- I am trying to Group by Vendor, Sub-Group by Items (Easy, I did this)
- Now I am trying to Filter this by date1 (Easy, I did this)
But I would like to sum the Cost for the Groups, but not list every repeated item. For Example:
Vendor A Brush 100 1/1/2005
Vendor C Book 50 1/2/2005
Vendor A Brush 100 1/3/2005
Vendor B Pencil 10 1/4/2005
Vendor A Hat 50 1/5/2005
Vendor B Pencil 10 1/6/2005
Vendor B Pen 10 1/7/2005
Vendor B Eraser 10 1/8/2005
Vendor A Shoe 40 1/9/2005
Vendor D House 1000 1/10/2005
Doing a search from 1/1/2005 - 1/9/2005 we get:
FORM OUTPUT:
Vendor A Brush 200 2
Hat 50 1
Shoe 40 1
Vendor B Pencil 20 2
Pen 10 1
Eraser 10 1
Vendor C Book 50 1
Job Effort is a has 3 values: My Corrections, Others, YOYO
I would like to know the: Sum of TotalWorkedPgs when Job Effort is My Corrections Sum of TotalWorkedPgs when Job Effort is Others Sum of TotalWorkedPgs when Job Effort is YOYO
Because I need all of this information on a report.
I've been trying to use a sum in a query to add up the currency of several records in a field from another table but as yet have had no success. The sum simply shows all the records but on there own and not in one total :confused:
I also need to use a count to total up the number of records in a table with a certain piece of data, in this case a 1, but again it does the same as the totals and simply shows each record on its own
If anyone knows what I am doing wrong I would greatly appreciate some help and advice
This has got to be really simple but I just cant figure it out because Im a novice.
I have a dbase based on clients and each client has a subform for where you can enter payments owed and payments received.
The queries run smooth when there is data but if there are no records for the payments owed or payments received, I get an nothing and #errors when I try and manipulate the data.
Im guessing this is a null value error and Ive tried the IsNull and Nz fuctions but I cant get them to work for me.
Should these functions be placed in the query which calculates the sum? If so, how?
For example, my query is
Field:Hearingwcb Table:HearingShowQuery Total:Group By Criteria [Contacts]![wcb]
This extract the appropriate records for the current client
Field: HearingFee Table: HearingShowQuery Total: Sum
This sums them up.
Im guessing because the sum is null, I am getting nothing. How can I get this to return a 0. I think that should take care of my problem.
I have a report that is broken up by invoice number. I want to create a text box that will sum the lines for each invoice number. I have the text box set to add the lines, but currently it is grabbing the first value for each multiple line invoice. Confusing, I know. See below:
Invoice number Date Amount 123456789 5/23/05 23,100.00 123456789 5/23/05 1,000.00 Amount: 23,100.00 <--- I can get this to = the first line for each invoice number but not total (should = 24,100.00)
Invoice number Date Amount 987654321 5/24/05 525.69 Amount: 525.69
I basically want to sum totals(or rather subtract totals) from groups in a report. The problem is that all my numbers are positive and need a way if possible to change some to negatives.
I have 3 categories set up e.g
Account Payable , Accounts Receivable and Non-Revenue
In the form used for input , there is a drop down box in which you select 1 of the three account types. There is second box in which you input the amount (always positive). This second box is common to all account types therefore no matter the account you input the dollar values into this second box.
Right now the report is summing all values in the group so that it's not subtracting account payable amounts from account receivable amounts...Any help would be appreciated, and hopefully it will be a simple solution. NOTE: i would like to stay away from writing or editing any code. Thanks in advance
I have a query calculating the sum of checked boxes of field 'A' ('letters sent') and the sum of checked boxes of field 'B' (letters received). My sum field is counting the boxes that are checked but showing the values with a negative sign in front?? How do I correct this? Also - could I create an additional field in this query to calculate the percentage% (success rate) #B's checked/#A's checked?
WHERE "Daily VDNs".ACD = "IVR VDN Filter".ACD AND "Daily VDNs"."VDN Number" = "IVR VDN Filter".VDN AND (("Daily VDNs".Date=?) AND ("IVR VDN Filter".NSWCTP Is Not Null))
But I cant get it to work when I change "Daily VDNs"."Inbound Calls" to a sum (code below)
SELECT "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP, Sum("Daily VDNs"."Inbound Calls") AS 'Sum of Inbound Calls'
well i created a relationship between 2 tables where:tableA = invoice datatableB = company IDsi have 2 questions that i have been unable to resolve on my own. 1. i want to create a query where i am able to find all of the invoices from a single company using it's ID and add up all of the account payable/recieveables i learned how to add all of the values on a field but i don't know how to add the values on a specific row. so while i can add all of the ap/ar on the table with all of the information, i can't add the ap/ar of a single company despite the fact that my table sorts them apart (because i don't know how ><)would a code like iff([company id]= "#",add) be close to what i'm looking for? because that's all i'm been fiddling with to try to get my query to do what i want. so far i'm stuck with: AR: IIf([company ID]=1,[AR$$],0) whereas 1 is the ID of the specific company i'm trying to pull records for and AR$$ is the field that i'm trying to pull the information from.2. find a way so that i can get my table to print all of the records for a specific company based on the ID. so for example, if i wanted all of the invoices from company #9 then i would pull them out and print them. i tried expanding the + sign on the company ID table and printing it, but it obviously failed -.-"i would really appreciate any help that can be provided to me! i just started access so anyone that can link me to an article related to this would be greatly appreciated because i don't know the terminology/keywords that i should be searching for in the article page that i'm using for this case.
I'm struggling with a non-updatable query issue. I have a table at the category level that should allow entry but it needs to pull in information from another query. In this 2nd query, its doing group by/counts/sum's from an item level table. From reading about the dynasets and trying to fix it, it looks like this the major problem.
The item level table has information that is changing based on other user input so I don't think using a make table would work. I tried setting the queries/form to dynaset (inconsistant updates) but no luck there. It still wouldn't allow any changes to the entry field. Any clue on how I could get around this?
Main Table Category Entry A. . . . ._____ B. . . . ._____
This query built using the main table joined with a group by/sum of the item table. Goal Query for Updates Category Sales Entry A. . . . . . . $10. ____ B. . . . . . . $25. ____
I have a query which returns records in 5 different fault categories; mechanical, service, electrical, damage and retrofit. The values the query return are based on another query and are a sum of the amount of money spent in each category.
I have put a sum fuction in the 'field' box like this; total: ([Mechanical]+[Service]+[Electrical]+[Damage]+[Retrofit])
I also have a criteria set up where every time the query runs a specific id has to be entered.
The problem is when i run the query with the function shown above i have to enter the id to run the query then it asks me to enter the id again for the 'Retrofit', it then runs the query but adds the value i have entered in the criteria for retrofit to the totals of the other fault categories!!!
If i remove the retrofit part of the sum funtion it works fine
I am trying to figure out how to create a cumulative sum field for a test report I am working on. On a very simple level, I can run queries to get my data into the following format:
Test # | Article # | Test Time | Test Parameters 1 | 1 | 8 | A,B,C 2 | 2 | 5 | A,B,C 3 | 2 | 7 | A,B,C 4 | 2 | 9 | A,B,C
For each test number, I want a separate report page showing the article number, test time, and test parameters. Also on each page, I want to display the cumulative test time for all test numbers up to the displayed test number, but only for the article used in that test.
For this example, page three would have test number 3, article number 2, test time 7, test parameters A,B,C, and cumulative test time on article 2 of 12 (5+7), while page four would have a cumulative test time on article 2 of 21 (5+7+9).
How can I convince Access to do this for me? So far I've only been able to have a cumulative test time for all test articles, not just the test article related to the test number. To make this more complicated, Access needs to be able to have another article added at any time without having to rework the code to create the test reports.
I appreciate any help you can give me that will get me on my way.
The Database is coming along nicely now, but in need of guidice with this one:
On the main table of the contacts I have what you could call a date of 01/01/06 and a combo box next or below that that I select what risk levels to asign the user.
Each user would have a no of year review based on the risk level: High = 1 Year Med = 2 Years Low = 3 Years.
There is another date box that is blank at the moment, what I am looking for query wise or another way is on change/update the risk level is to add the start start in this case 01/01/06 (if user is Med Risk - then add 2 years) and adding risk level giving me a new date of 01/01/08 in the blank date box (this option will make the main table update.
Can anyone point me in the right direction for this one?
I have a query that displays the difference between the number of scanned and processed invoices for each date (invoices scanned minus processed). Now I would like to make a query that for each date based on this shows the total backlog accumulated.
Example table:
The first column contains the date, and the second number of invoices scanned minus invoices processed.
2014-01-02 53 2014-01-03 -15 2014-01-04 24
Would it be possible somehow to make a query that for each lines shows the complete sum of all previous lines?
Based on the above data the result should be:
2014-01-02 53 2014-01-03 38 2014-01-04 62
Or would I have to write some VBA code to create some kind of temp table?
well i tried asking for help on this earlier, but i wasn't able to find any help so here is my problem.http://img330.imageshack.us/img330/2850/pictureaccessro7.jpg (http://imageshack.us)the sales - net = profit is fine but what i want to do is have a totals at the very bottem. everytime i try to do this, i can only get the totals to show and each individual record dissapears, or nothing shows at all. i've tried using a report but i can't seem to pull it off either. if anyone knows what i'm talking about and knows what i have to do then please help me :)
I'm creating a query for a someone who wants quantities summed by a weekly range and correspond to a week number. This person wants Access to do something that is a simple function on Excel.
I have no clue how to do this or if Access is even made to do something like this.
Columns of data contain date fields & "Status" that indicates where a case lies. I'm trying to calculate days spent in a specific area (determined by status code) and total amount of time spent there all together. Status code begining w/ "I***" means case was sent to an area, w/ "R***" it returned. I have it together up to a point. My problem lies with end of expression where I want to calculate last date at specific location to now. In line 1 it would be from 5/03/07 to now since no r162 follows & blank field follows. Problem is with second IIF - it acts independently instead of giving false value from first IIF... i think.
stat2n4: IIf([status2]="i162" Or [status2]='i062' Or [status2]='i009' Or [status2]='i159' And [status3]<>'r162' Or [status3]<>'r162' And [Status4]="r162",DateDiff("d",[date2],[date4]),IIf(IsNull([status4]),DateDiff("d",[date4],Now())))
i want to add a control in that form that sums up and aggregate all the values of field called [amount] based on the value of [Name_Patient] as criteria
I have placed a tab control within a tab control (which I have done before). The problem is that the sub tab control appears on every page of the main tab form (encountered this before). I fixed it in the past by placing code on the on open event to make the sub tab control not visible unless the appropriate tab is selected. That worked fine.
I have tried this in the new program and find that when I set the value of the main tab form to 4 (the page index of the tab) the sub tab form will not display at all. However if I set it to zero it will display regardless of which tab is selected. Confusion has now set in :confused: . Any thoughts out there on what I have done incorrectly.
[/CODE]Private Sub Form_Open(Cancel As Integer)
'Me.OrderBy = "RankNo desc" 'Me.OrderByOn = True If TabCtl44.Value = 4 Then TabCtl144.Visible = True Else TabCtl144.Visible = False End If End Sub[CODE]
Poor old Access. I think I've made it wave a white flag, but based on the following expression I am trying to get it to evaluate, I'm not too surprised...
The situation is that I have a large number of tick boxes on a form, which nicely filter through to a series of fields in a table whose values are either -1 or 0 (according to if the box is ticked or not). Unfortunately, I now need to generate a small piece of text for a report based on which boxes have been ticked. Deep breath...
The logic seemed to work nicely when there were just 3 options in the list, but when I try to enter the above, Access says "the expression you entered is too complex". Poor baby! :D
Does any one have any idea how I can get it to evaluate the data I need?
I am facing a problem trying to calculate the commission for the order I have within my Access application.
I pull up the information from three tables to determine the commission. Commission is based on Currency then subtotal then percentage for each specific client.
Can you please look at the below query and tell me what seems to be the problem.
If the commission is anything other than USD, CAD, EUR or GBP I will calculate normal commission.
Commission: IIf(Currency="USD" Or "CAD",IIf Quantity>1000,USD_Commission2*Quantity,USD_Commission1),IIf (Currency="GBP" Or "EUR",IIf(Subtotal>100000,Subtotal*EUR_Commission2,EUR_Commission1),I If(Subtotal>10000,Price*Quantity*Commission1)))
