Nested Query Confusion

Sep 23, 2007

Dear Access Expert

I have been doing some experimentation with Queries and I have discovered something unusual.

If I have one query and I use the totals feature (only using group by) I get all the records based on the inputed criteria

If I then use that same query as an underlying recordset for a second query and I use the totals feature (only using group by) in the second query... I only get the first record of each type. See query results below..

I am trying to achieve the results of the second query in the first query (DON'T WANT NESTED Queries) and I don't really understand why the results of the queries are different when everything else is the same other than one being nested.


Example below

First Query Results (using totals with group by)

1 a
1 a
1 a
2 a
2 a
2 a
3 a
3 a
3 a
4 a
4 a
5 a

Second Query Results with the First query as its recordset (using Group By)

1 a
2 a
3 a
4 a
5 a

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Query Confusion

Oct 27, 2005

I am having a problem creating a query on a MS Access database and would appreciate any help.

I have 4 tables:

Table1 – Name_ID, Name, and Address
Table2 – Donor1_ID, Name_ID, Donor1_Item, Donor1_Item_Description
Table3 – Donor2_ID, Name_ID, Donor2_Item, Donor2_Item_Description
Table4 – Donor3_ID, Name_ID, Donor3_Item, Donor3_Item_Description

The Name_ID in each Donor Table points back to the Name_ID in Table1.

What I want to do is get a list of the Name, Address, Item and Item_Description for any record found on either Table2, Table3 and Table4 and then sort the result set by Name.

My tables are all very small – 100 entries at most on any 1 table.

My queries so far are returning 40,000 and 50,000 records – I assume because I am writing SQL that forces sub-queries.

I am more familiar with SQL using Where Tbl2_Name_ID equals Tbl1_Name_ID or Tbl3_Name_ID equals Tbl1_Name_ID or etc rather than inner joins or left joins so I am struggling.

I know this has to be elementary, but I am missing it.

Thanks for your help

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Nested Query Help Needed

Apr 26, 2006

Hello everyone,

I’m looking for some help with a “nested query”

I have four fields that typically have a quantity amount in them.

I also have a field with a date.

I would like to say something like this

If fielda = 0 and fieldb = 0 and field = 0 and fieldd = 0 and in the date field, the date is >30day from today’s date add a 1 to this field, otherwise leave it blank


Thanks a lot

Corey

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Nested Iif Statement! Not Sure Why This Query Will Not Run...help!

Aug 12, 2007

I'm wanting to run an update query but first I want to see the results by using a select query to make sure that I'm getting the correct results.

See the following query statement:

SELECT ([Goodrec - All] INNER JOIN WH_ACCTCOMMON ON [Goodrec - All].ACCTNO = WH_ACCTCOMMON.ACCTNBR) INNER JOIN [Trial-GL-Reference] ON WH_ACCTCOMMON.CURRMIACCTTYPCD = [Trial-GL-Reference].LOANTYPE SET [Goodrec - All].GLCODE = [TrialTotals].[glcode], [Goodrec - All].CURRBAL = IIf(Not IsNull([chgoffamt]) And Not IsNull([partsold]),CCur([grossbal])-CCur([chgoffamt])-CCur([partsold]),IIf(Not IsNull([CHGOFFAMT]),CCur([grossbal])-CCur([CHGOFFAMT]),IIf(Not IsNull([partsold]),CCur([grossbal])-CCur([partsold]),[grossbal]))), [Goodrec - All].PCTOWNED = IIf(Not IsNull([origamt]) And Not IsNull([partsold]), CCur([origamt])-CCur([partsold]/CCur([origamt]), IIf(IsNull([partsold]), [grossbal]));


This is the error that I receive each time I attempt to run it and I'm not sure what I'm missing.

Error message:

MICROSOFT OFFICE ACCESS
Syntax error(missing operator) in query expression '([Goorec-ALL] Inner Join WH_ACCTCOMMON ON [Goodrec-All].ACCTNO=WH_ACCTCOMMON.ACCTNBR) inner join [TRIAL-GL-Reference].LOANTYPE SET [Goodrec - All].GLCODE = [TrialTotals].[glcode]'


Any help with this issue would be greatly appreciated.

Thanks.

Govmate!

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Re-write Nested Query With SQL

Feb 24, 2005

Hi folks,

I have a query which queries another query. I need to re-write the whole thing in SQL, but struggling with incorporating the nested query.

here's the main query:

SELECT tblProductSubCategory.SubCatDesc AS Products, qrySummaryStage3.[Early Cash Sales], qrySummaryStage3.[Late Cash Sales], qrySummaryStage3.[Cash Variance], qrySummaryStage3.[Cash Variance %], qrySummaryStage3.[Early Credit Sales], qrySummaryStage3.[Late Credit Sales], qrySummaryStage3.[Credit Variance], qrySummaryStage3.[Credit Variance %], qrySummaryStage3.[Early Total], qrySummaryStage3.[Late Total], qrySummaryStage3.[Variance Total], qrySummaryStage3.[Total Variance %], tblBudgetNew.Amount AS [Late Budget Amount], [Late Total]-[Late Budget Amount] AS [Budget Variance], qrySummaryStage3.[Early Cash Margin %], qrySummaryStage3.[Late Cash Margin %], qrySummaryStage3.[Early Credit Margin %], qrySummaryStage3.[Late Credit Margin %]
FROM (qrySummaryStage3 INNER JOIN tblBudgetNew ON qrySummaryStage3.SubCatID = tblBudgetNew.SubCatID) INNER JOIN tblProductSubCategory ON qrySummaryStage3.SubCatID = tblProductSubCategory.SubCatID
WHERE (((Month([date]))=1) AND ((Year([date]))=2005) AND ((tblBudgetNew.Site)=[Enter Site ID]) AND ((tblBudgetNew.Type)="Monthly Breakdown"));


and here's the nested query , called "qrySummaryStage3":

SELECT tblProductSubCategory.SubCatID, tblReportTemp1.[Early Cash Sales], tblReportTemp1.[Late Cash Sales], [Late Cash Sales]-[Early Cash Sales] AS [Cash Variance], IIf(nz([early cash sales],0)=0 Or [Early Cash Sales]=0,0,[Cash Variance]/[Early Cash Sales]) AS [Cash Variance %], tblReportTemp1.[Early Credit Sales], tblReportTemp1.[Late Credit Sales], [Late Credit Sales]-[Early Credit Sales] AS [Credit Variance], IIf(nz([Early Credit Sales],0)=0 Or [early Credit Sales]=0,0,[Credit Variance]/[Early Credit Sales]) AS [Credit Variance %], [Early Cash Sales]+[Early Credit Sales] AS [Early Total], [Late Cash Sales]+[Late Credit Sales] AS [Late Total], [Late Total]-[Early Total] AS [Variance Total], IIf([Early Total]=0,0,[Variance Total]/[Early Total]) AS [Total Variance %], IIf([Early Cash Sales]=0,0,([Early Cash Sales]-[Early Cash Cost])/[Early Cash Sales]) AS [Early Cash Margin %], IIf([Late Cash Sales]=0,0,([Late Cash Sales]-[Late Cash Cost])/[Late Cash Sales]) AS [Late Cash Margin %], IIf([Early Credit Sales]=0,0,([Early Credit Sales]-[Early Credit Cost])/[Early Credit Sales]) AS [Early Credit Margin %], IIf([Late Credit Sales]=0,0,([Late Credit Sales]-[Late Credit Cost])/[Late Credit Sales]) AS [Late Credit Margin %]
FROM tblReportTemp1 RIGHT JOIN tblProductSubCategory ON tblReportTemp1.ProductSubCatId = tblProductSubCategory.SubCatID;


Thanks in advance!

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Jul 29, 2007

Hi, I have a query that looks like:

SELECT * FROM ((TBL_Properties INNER JOIN TBL_Property_Landlords ON TBL_Properties.Property_ID=TBL_Property_Landlords. Property_ID) INNER JOIN TBL_Landlords ON TBL_Property_Landlords.Landlord_ID=TBL_Landlords.L andlord_ID) INNER JOIN TBL_Agents ON TBL_Properties.Agent_ID=TBL_Agents.Agent_ID;

so far. But I need to join the results from another query which will be calculating SUM(Pay). Is it possible to INNER JOIN to a: (SELECT ....) nested query?

Sorry if this is hard to understand.

Thanks.

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Sep 23, 2007

hi guys,
i have this sql that filters 2 tables to give me the highest number against a record and then i want to update the 1st table. but it dosnt seam to work it brings back the correct data but the sql has generated a non-updatable query.

any ideas?

UPDATE [SELECT ARCtblErrorInfo.Uber, Max(ARCtblHistory.Status) AS MaxOfStatus
FROM ARCtblErrorInfo LEFT JOIN ARCtblHistory ON ARCtblErrorInfo.Uber = ARCtblHistory.Uber
WHERE (((ARCtblErrorInfo.Status)=121))
GROUP BY ARCtblErrorInfo.Uber]. AS test INNER JOIN ARCtblErrorInfo ON test.Uber = ARCtblErrorInfo.Uber SET ARCtblErrorInfo.Status = [test].[MaxOfStatus];

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Nov 14, 2013

I have done smoe baisc queries to sort, filter and report on data.How do I create a nested query where I don't repeat all the information across the query results line? Is there a way I can build a nested query to give all the SMCode codes associated with each appointment in one column separated by a coma?I have a table with appointments (APPTS):

RecID
ADate
ATime
Durantion
PVID
Desc
Case#

Then I have a table with Orders related to these appointments (ORDERS):

RecID
Case#
SMCode
SMDate

Here's my query:

SELECT DISTINCTROW Appts.RecID, Appts.ADate, Appts.ATime, Appts.Durantion, Appts.PVID, Appts.Desc, Orders.SMCode
FROM Appts INNER JOIN Orders ON Appts.[Case#] = Orders.[Case#];

My results look like this:

RecID ADate ATime Duration PVID Desc SMCode
RecID ADate ATime Duration PVID Desc SMCode
RecID ADate ATime Duration PVID Desc SMCode

I need my results to look like this:
RecID ADate ATime Duration PVID Desc SMCode,SMCode,SMCode...

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Apr 15, 2015

I have different product groups and they can have one of 3 rental rates(5,4,3%) I have written a nested query but I keep getting parenthesis errors, the last one I got told me I must enclose iif functions in parentheses. I know its probably a small thing but I just cant see it. By the way the server is German so ; need to be used instead of ,.

IIf([view_India]![Sub_Group] In (1730;1810;2870);5;iif Left([view_India]![Sub_Group];2) In (01;02;21;24;29)
;5;iif([view_India]![Sub_Group] In (3310;3330;3340;3360);3;4))))

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Jun 1, 2014

I have made this sql statement in VBA where rubriek = a variable but I dont know how to implement a variable in a nested query.

SELECT "rubriek, SUM(verkoopprijs) as prijzen
FROM voorwerp
(inner join VoorwerpInRubriek on voorwerp.voorwerpnummer = VoorwerpInRubriek.voorwerp)
inner join Rubriek on rubriek.rubrieknummer = VoorwerpInRubriek.rubriekOpLaagsteNiveau
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from rubriek
where rubriek = variable name
)
group by rubriek"

Do I have to treat it as a normal select query or is there something speical that I have to do ?

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Jul 6, 2005

The situation is I have two queries, one uses the other as a source, and the other uses DSUM with the source query as it's domain.

For example: I have one query called RetailCDState, this prompts the user for the name of a state (i.e. Texas), and then prompts for the name of the CD (i.e. Joshua Tree). The query returns the number of CD's sold for each retail store entered for that state.

I have another query called, TotalRetailState. This query uses RetailCDState as it's source. I pull some fields down into the QBE so that the CDname, state, artist name, etc will be shown. This works.

HERE IS THE PROBLEM. I have created 3 expression fields: TotalCDSOLD, TotalCDSHIP, and TotalCDRETURN. In these expression fields I have used DSUM, I want to use the query RetailCDState as the domain, which the help files said I can. However, it's giving me an expression error saying that it can't find the 'state' or 'CD Name', which is what should prompt the user when the whole thing is executed.

I get 3 error messages, one for each expression field, and then it prompts the user for the correct input, but then doesn't display the information. Here is an example of my DSUM line TotalCDSHIP: DSUM("[NumofCDSold]","RetailCDState")

I shouldn't need any criteria, because the results of the RetailCDState is what I want to total.

PLEASE HELP! :(

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Apr 27, 2014

I'm trying to make a nested if then statement in a query field, and I can't figure out why I can't get my formula to work:

Volume: IIf([MethodCode]="K",[total]*12.54*0.026873,IIf([MethodCode]="S",([length]*[width]*[depth])/2,IIf([MethodCode]="M" And [Location]="SH",[total]*5.08*0.026873,IIf([MethodCode]="M" And [Location]="C",[total]*18.58*0.026873," "))))

I keep getting the "data type mismatch in criteria expression" error. If I separate out all the individual if then statements individually, they work. But if I connect them all as a nested if then it doesn't work.

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Oct 30, 2013

What is the best approach to returning calculated results in a query. I have been using nested IIf statements that include DateAdd but I think that I am at a point where there must be a better way.

I want my query to calculate a date based on:
1) A Type field from my table
2) A calculated date based on other query fields.

My query has the following fields:
[Type] [Action 1] [Projected Action 1] [Projected Action 1 Revised] [Action 2]

I want to create a calculated field for [Projected Action 2] that says:

If [Type] is "A" then
if [Action 2] Is NotNull, Null
if [Action 1] is NotNull, [Action 1] + 10 workdays
if [Projected Action 1 Revised] is NotNull, [Projected Action 1 Revised] + 10 workdays
if [Projected Action 1] is NotNull, [Projected Action 1] + 10 workdays

[Code] ....

I would like to keep using nested IIf but I keep running into problems and I thought that there is probably a better way.

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Sep 5, 2013

I am having an issue with a database application I created. I needed to add another query that could be controlled from combo box on a nested form.

The combo box is for dates for entries in a table. Which then filters the query based on the combo box selection. Easy enough stuff.

The problem I am having is that when I try to use the combo box as a criteria for the query using;

[Forms]![MasterForm]![NavigationSubform].[Form].[comboBox]

Access closes and wont let me use the reference to the combo box.

What has happened? Corrupt database? How do I fix it?

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Apr 17, 2014

Some essential background first. I have a Balances table which records balances by date. I also have an Issues table where problems are logged. There is a one-to-many relationship between Balances and Issues (i.e. each Balance can have multiple Issues). I also have a Comments table where updates for each Issue are recorded. There is again a one-to-many relationship between Issues and Comments (i.e. each Issue can have multiple Comments)

There are two key date fields in the Issues table :FlagDate (the date an Issue was flagged by a user for investigation)

ResolveDate (the date said investigation was brought to a conclusion)

There is also a date field in the Comments table :UpdatedWhen (the date any given comment was added)

So the basic flow is that an Issue gets flagged (FlagDate), then various comments are added (multiple UpdatedWhen's) and finally the Issue gets resolved (ResolveDate)

I need to incorporate a trend graph which will show the counts ofNew (i.e. new issues flagged as of each day) Cleared (i.e. issues resolved each day)

Updated (i.e. issues not yet resolved but updated each day)

Unchanged (i.e. issues not yet resolved and not updated each day)

Outstanding (i.e. all unresolved issues as of each day)

This is the SQL I've put together to get that table of information on which to base my chart :

Code:
SELECT [tblBalances].[BalanceDate] AS AsOfDate,
(SELECT COUNT([tblIssues].[IssueID])
FROM [tblIssues]
WHERE [tblIssues].[Flag] = True
AND [tblIssues].[FlagDate] = [tblBalances].[BalanceDate]) AS New,

[Code] .....

The subqueries for 'New', 'Cleared' and 'Outstanding' work perfectly; the resultant dataset gives me one record for each date in the Balance table and correctly counts the number of issues falling into each of those buckets.

The problem I have is with the 'Updated' bucket. If a flagged issue happens to be updated twice on the same day (which is perfectly acceptable), it counts this twice as well. I don't want this as I just want to know how many issues were updated on any given day - not how many updates there were.

I tried using COUNT(DISTINCT) in the 'Updated' subquery but it gives me a syntax error - on further research, I don't think it's possible to use the DISTINCT keyword in a COUNT subquery (at least not easily)

I also tried grouping by IssueID within that 'Updated' subquery but it still gives me the duplicate count within the same IssueID (and returns nulls rather than zeroes for those days where no updates occured)

I think I need to add a subquery within the subquery () to only return the latest comment as of the date in question - something along the lines of :

Code:
(SELECT TOP 1 [tblComments].[UpdatedWhen]
FROM [tblComments]
WHERE [tblComments].[IssueID] = [tblIssues].[IssueID]
AND DateValue([tblComments].[UpdatedWhen]) <= [tblBalances].[BalanceDate]
ORDER BY [tblComments].[UpdatedWhen] DESC) AS UpdatedWhen

But how to do this, nor if it is even feasible in Access to begin with.

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Jul 24, 2015

I have a report that is based on nested (I think thats the phrase) query's.

Complicated Query based on another query (so I can't see a way to get at the the source SQL to change or use elsewhere)

This gives a list of say 20 records I generally want printed. I use the exact same query criteria with a separate update query to add the same to a table.

However I then wanted to just pick one with exact matching ID's I select on a form.

I could not see an easy way to apply this without making another set of nested querys which seems a little excessive

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I can't see a way to do the same for an update query.

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' Dim db As DAO.Database
' Dim rs As DAO.Recordset
'Set db = CurrentDb
'Set rs = db.OpenRecordset(Me.RecordSource, dbOpenDynaset)
' Set rs = CurrentDb.OpenRecordset(Me.RecordSource)

And dozens of variations over some hours but a variety of errors mainly "too few parameters."

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Aug 28, 2005

Greetings all,

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Run Time error '3061'
Too few parameters expect 2

The code is;

Dim db As DAO.Database, qr1 As DAO.QueryDefs
Dim rs1 As DAO.Recordset, rs2 As DAO.Recordset
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Dim strSQL As String
Set db = DBEngine(0)(0)

VarVal0 = Me.WINENUMBER

strSQL = "SELECT Sum(tbl_Data_DispatchLineitems.Amount) AS Amount "
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Set rs2 = db.OpenRecordset(strSQL)
rs2.Edit
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rs2.Close


I assume the error lies in the final line of the query code. Any help to find the error would be appreciated.

Thanks in advance.

~rbinder

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Nov 12, 2006

I'm trying to show an overview of the green and red cars which were bought in june or before, ordered on price, I have this:

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ORDER BY car.price;

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I hope this is clear and I hope somebody can help me with my problem!

Thanks in advance.

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Jun 24, 2005

Okay,

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I store the old values in the Form_Current() method, and allow the user to change the values in the TextBox, and upon textbox_change() I enable an 'Apply' command button.

When the Apply Button is pushed, I set the "saved" data to the actual current data (since the control is bound to a record field), and thus the changes are fully applied. However, I cannot seem to get the ListBox to update it's 'text' display to represent the changed value from the textbox.
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Why is this?

Specifics:
Table
AreaID (AutoNumber)
Area (Text)

Query
Table.*

AreaList.RowSource = Table
AreaEdit.ControlSource = Area


Private Sub AreaEdit_Change()
Dim St As String
St = AreaEdit.Text
Debug.Print "Chg Text: " & St
Call UpdateChanges(True)
End Sub

Private Sub UpdateChanges(ByVal Value As Boolean)
ChangesMade = Value
ApplyBtn.Enabled = ChangesMade
End Sub

Private Sub ApplyBtn_Click()
AreaList.SetFocus 'this is because you can't disable a control (the applybtn) when it has the focus
AreaList.Requery '<==== THis is supposed to repopulate the listbox, but it doesn't do it.
Call Form_Current 'this just stores the current values of the actual record into temp variables
Call UpdateChanges(False)
End Sub


Thanks

Jaeden "Sifo Dyas" al'Raec Ruiner

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Mar 7, 2005

hi ..had a quick search through the pages, no luck.

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i found a similar for a date value:

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however i may need to check 2 or more check boxes, therefore i can't send 2 project names to one field.
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any solution??

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Oct 1, 2014

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Code:

Select distinct a.entity, a.gl_account,a.profit_center,[Open Items_1].profit_center,[Open Items_1].gl_account,[Open Items_1].entity
from(
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FROM [Open Items]
)a
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Apr 20, 2006

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The SQL code for the first checkbox is:

SELECT tblPlayerRegister.Surname, tblPlayerRegister.[First Name], tblPlayerRegister.Age, tblPlayerRegister.[D'n], tblPlayerRegister.G1, tblPlayerRegister.SP, tblPlayerRegister.Age2, tblPlayerRegister.G1A
FROM tblPlayerRegister
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Mar 9, 2005

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Any ideas how to model this please?? I have been toiling with it for some time and I keep going round in circles :confused:

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Nov 21, 2007

Hi everybody

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Dec 9, 2005

I do have questions about tabular subforms. I have created several forms and I thought that they were linked together. The main form (GSI) is general information about each site that we visit. The tabbed forms are about various survey's done on a site. So, what I thought would happen is; I'd fill out the info on the GSI forms about each site. I'd go back after doing a survey, look up that site, click on the corresponding survey tab and add information about that survey and It would link back to the site on the GSI. What is happening is, when I pull up a site and add survey data the same survey data comes up in the next site also. I think, the problem is,

I have a switchboard with Add new site and Edit site. When I go into Edit site and I do a search by Site name, it pulls up the name, but not the record, so I'm just changing the site name by doing it that way. If I move down to the bottom of the form and scroll or move through the records that way it works right, but I need it to be more user friendly. I'm sure that there is a statement I could create to do this, but I'm not knowledgeable enough to know what it is. :confused:

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