Hello,
I'm new to Access. I've recently started helping here at a non-profit literacy org. They have a small library and they were keeping track of it in an Excel spreadsheet. I moved it over to an Access database which seems much more appropriate and better in a lot of ways... Anyway, I'm not sure where to look or even exactly what I need to ask but here goes.
I think what we want to do is something like an invoice. The current database has one record for every book in the library and each record has fields like: book name, checked out (yes/no), date due, and borrower name.
It was nice and easy to write a little query with "<date()" on the due date field to generate a list of overdue books, then we used Word to merge the data and generate letters to send to the people with the overdue books. The problem is that most people have checked out more than one book so our simple merge ends up making one letter for every overdue book.
The first thing we'd like to accomplish is: how do we make a table? querry? report? which makes a new table with one record per borrower then each of the books that borrower has checked out?
It doesn't matter to me which way we do it, just so long as we can end up making just one letter per borrower, with that letter having each of the books listed. This seems kind of like an invoice to me, so maybe if I looked at invoice examples that would help? But that might just be more complicated and confusing?
If it's not too hard, there's a 2nd thing we'd like to do, and that is to, either from a 2nd database, or from data in the same database, but in a different "table"(?) get the person's address and merge that into the letter too, based on the borrower name.
Sorry if I'm being an annoying NOOB ~ if you think there are some things I should read first before asking these sorts of questions, perhaps you can point me too them? I'm at the stage where I don't even know enough to know what I don't know yet.
Just for reference, I do have tons of general PC & software experience, and have learned the C/C++, BASIC, Pascal, FORTRAN (77), 65816 assembly/machine code, and even a little LISP.
After learning that 2007 has no User Security roles, and not having Sharepoint or a SQL server, I decided to work starting with Bob's Simple Login script located here (http://www.btabdevelopment.com/main/AccessSamples/tabid/54/Default.aspx).
I've got it functioning fine and incorporated some of the options also made available here (http://www.databasedev.co.uk/login.html).
You'll see the code below used to store info in a hidden form that is holding the username and permissions level. I'm looking to try and store this information into a global variable instead of a hidden table.
I know that I could define it as a variable right here in the code, but how do I define it as a Global variable so I can use it later in the application in the VBA?
Private Sub cmdLogin_Click() Dim strUser As String Dim strPWD As String Dim intUSL As Integer
strUser = Me.txtUser If DCount("[UserPWD]", "tblUsers", "[UserName]='" & Me.txtUser & "'") > 0 Then strPWD = DLookup("[UserPWD]", "tblUsers", "[UserName]='" & Me.txtUser & "'") If strPWD = Me.txtPwd Then intUSL = DLookup("[SecurityGroup]", "tblUsers", "[UserName]='" & Me.txtUser & "'") Forms!frmUSL.txtUN = strUser Forms!frmUSL.txtUSL = intUSL Select Case intUSL Case 1 DoCmd.OpenForm "frmHome", acNormal Case 2 DoCmd.OpenForm "frmHome", acNormal, , , acFormReadOnly Case 3 MsgBox "Not configured yet", vbExclamation, "Not configured" Case 4 MsgBox "Not configured yet", vbExclamation, "Not configured" End Select DoCmd.Close acForm, "frmLogin", acSaveNo Else If MsgBox("You entered an incorrect password" & vbCrLf & _ "Would you like to re-end your password?", vbQuestion + vbYesNo, "Restricted Access") = vbYes Then Me.txtPwd.Value = "" Counter = Counter + 1 If Counter = DLookup("[OptionValueNum]", "tblOptions", "[OptionsID]=1") Then MsgBox "You have entered an incorrect password too many times. This database will now close!", vbCritical, "Wrong password!" DoCmd.Quit End If Else DoCmd.Quit End If End If End If End Sub
I'm brand new to this software and trying to write a simple database to keep track of departmental billings for our university copy center. I have two different manuals and yet can't seem to find the answers to very simple questions!
I am trying to create a one-to-many relationship between a table containing departmental account information and a table containing copy center orders. Following the instructions I've got available, I can only seem to create a one-to-one relationship. What am I doing wrong?
Also, I've created a form for the departmental table with a subform to enter the various employees of that department. That's working fine but the formatting on the subform looks terrrible - I'd like to make it match the background of the main form. I spent hours trying to figure this out yesterday and no luck. I get what I want in design view but it won't translate to form view no matter what I do. Any help would be greatly appreciated!
Finally, I have a question about using the form. When I begin to enter a new record, I'd like the form to go ahead and pull up the information if I put in a redundant account number. Right now if I put in an account number already in the database, the employees of that department pop up in the subform but no other information appears on the form. Will I need to write a query to make sure this happens? (Pardon me for being so clueless:rolleyes: )
Thanks ahead of time for any help you can give! Amy
I created an app that used the 10.0 library and a field office that recieved the app is using the 9 library. They are having difficuties getting buttons on forms to work. They are getting a 2580 error something about the SELECT statement. Could the library be the problem and if so is there someway I can save mine using the 9 so it will be compatible? Thanks.
I'd like to first thank you for any help you can offer on any of the following issues.
Situation: I've been tasked to streamline our in-processing requirements for new employees and told that the Access program can help tremendously. In order for this program to work I need to make it as easy to use as possible for some of my more computer illiterate bosses.
Tasker: Design a one-stop-shop program that is in-depth and both easy to input data and easy to show multiple outputs if we want. For example: If Jon Doe is coming into our business then I might need his prior work experience, social security number, date of birth, name, address, phone number, supervisor name etc. I know how to do some of this but I don’t know how to:
1. Make a drop down menu in a specific field to allow only the pre placed answers to work.
2. Allow a supervisor to see a 90 day forecast of only the employees who will require an evaluation. (this would require an easy to navigate program that allows the supervisor to click on the desired output and time frame to see the info)
3. Make it a clean and professional tool that will be relatively simple to maintain for future employees.
Thank you again for any help or reference material you can offer. Have a great day.
I have a database that will be used by a few users who are not very comfortable with Microsoft Access. I have a login screen and a introduction/splash popup. I was wondering if it is possible to bypass the Microsoft Access pop-ups that ask the user if they want to "block unsafe code.." or The security popup that says "This file may not be safe" so that the users go right to the login screen I created within the database. I am worried that there will be variations in answering/clicking these Microsoft Access questions thus causing a variety of complaints when trying to access the database. Thank you
First, if I have a table, and I want to combine two records together, how would I accomplish this? For example, say I have the following table.
NAME SALES Bill 2000 Jim 500 Ted 1000
And by some miracle of science, Bill and Jim are able to fuse together to become Jill, combining their sales together. So the new table would look ilke this.
NAME SALES Jill 2500 Ted 1000
My second question is, say I have an extended list of the same table with 30 names and corresponding sales. However, I want to find out Ted's percentage of sales of the TOP 15, not all 30. How can I accomplish this?
Thanks so much in advance for helping out a complete newbie. :)
Hi all, I've played a bit with MS Access 2003 the last week. I've made a form wich should contain information about stores (phone numbers, locations e.g.).
I'm trying to imagine myself (what could be a real) scenario, that way it's easier to give myself practice and tasks :)
As I'm new to MS Access, I'd like you to take a look at my forms. I want to know if there's better ways to do what I have done, and if I have done something wrong.
I also got a couple of questions; Lets say I want to print one post by clicking on a button, is that hard to implement? Is it possible to make a button, which exports the form to an .xls -file by clicking on it? I did make these forms on a computer that had the resolution to 1280/1024, when I tried to open the form on a computer with 1024/768 resolution, the forms won't be displayed in the center of the screen :confused:
I think that's all.. Thanks! :)
Here's the access -file (http://www.home.no/f00b/stores.rar) (180kB) (use winrar to extract it) I've tried to transalate to forms into english, sorry for the bad english :o
I have a multi user database in Access 2000 that is on a server. The individual users have shortcuts pointing towards the server instance. One user and one user only when opening the shortcut gets the error "you do not have exclusive rights to the database" .
All other users can enter the database with no error box. I have checked the advanced setting under options and they are correct. Ironically if you go to start and open access then navigate to the database shortcut. It opens with no error.
I'm trying to build up a database for Multiple choice questions quiz in MS access 2010.My requirement are as follows
My quiz consist of 15 questions. Each questions carry some weightage. Suppose a question carries a weightage of 5 and there are two correct options like A & C. If user selects option A then he gets half marks.Multiple users can access the test at the same time.
I ran into this the other day and thought that I would post it here if anyone is interested.
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There is a shareware version for $39. I have always wanted one of these and free is a very good price and if you want more functionality, there is the shareware version.
I have created a databse, that handles, names,addresses, items bought, and so on.
Because of this, the database uses the internal variable Date().
I recently fitted a new hard drive, and when I came to run the database, to print out addresses, it complained that a missing DLL (Iaiexplore.dll) was needed. I clicked OK, and every field or line of code that uses the Date() variable no-longer works without this DLL. Which is off because this particular DLL belonfs to the Intervideo WinDVD player! My database handles a lot of things, but it doesn't play DVD's!
If I create a new database, the Date() variable works, it juswt doesn't work in mine without that DVD player being installed. This has baffled me. I did have this app installed, but I switched to another DVD player, after fitting the new Hardrive.
For one-reason-or-another my database has a dependency for this DLL, and the Date() string won't work without it. And this of course, has a knock-on effect of stopping something else from working. I went to Macros/Tools/References, and removed it from there, but it still didn't cure the Date() problem. Although it didn't ask for this DLL again.
I cured it the last time by re-installing the DVD player, but this is ridiculous, and seems overkill.
1) I am making a library database. I created a simple query to identify books on loan.
I need a form to browse all books, not just the unavailible books. However it needs to show that the book is unavailible/onloan (like my query identifies), perhaps by changing the colour to red or an "on loan" tickbox,
How do I achieve this?
2) How do I run some code on startup? I found code to change the main background colour, but I don't want to assign a button to do it
Hi, i've developed a program in access 2003, but now i'm on access 2000 and seems that one / more library is/are missing..
i've this part of code
Private Sub List0_MouseDown(Button As Integer, Shift As Integer, X As Single, Y As Single) Dim strOrd As String, strSql As String If Button = 1 Then If Y <= 225 Then If Right$(List0.RowSource, 5) = " Asc;" Then strOrd = " Desc;" Else strOrd = " Asc;" End If strSql = "SELECT cliente.CLI_ID, cliente.CLI_TITOLO, cliente.Cognome, cliente.Nome, cliente.Indirizzo, cliente.Cap, cliente.[Citta'], cliente.Regione, cliente.Nazione, cliente.CLI_SOCIO FROM cliente WHERE (((cliente.CLI_SOCIO)=Yes)) ORDER BY " Select Case X
and this is the screen with the libraries currently installed ..
Hi there! I haven't done any work on MS Access for some while now and I would like some help, to get back into things I want to do a library database system. I would like to have a table for 'customer' and 'books' and 'books out on loan'My idea for tables so far are:Customer{ CustomerNo - autonumber(PK) First Name - Text Second Name -Text Surname - Text HouseName - Text Street - Text County - Text Postcode - Text Phone - Number E-mail - Text}Books{ ISBN - Number(PK) Title - Text Author - Text On_Loan - Yes/No}On_Loan{ ISBN - Number(FK) Title - Text(FK) CustomerNo - Autonumber(FK) Date_Out - Date/Time Date_In - Date/Time(PK) Fine - Currency}Do these tables look ok?I'm know how to make these tables, but the forms and querys are a bit foreign to me after having time away from access, could anyone please advice me on how to go about this or show me examples of how to do this in access? I want all books taken out have an automatic 7 day renewal date from the current day! and all out standing books on loan to be printed off in a mail merge. Fine in table On_loan should be the cost of x amount after each day over the renew date. so if its 20p per day then after 3 days fine would be 60pAnd a page to add new customers/books.:)
I've downloaded a database which creates cascading combo boxes; it's called CreateCascadeCombo, for which I am grateful to whoever took the trouble to create it.
However, after it has done it's work and vreates the form in my own datbase, it says to make sure the latest DAO Object library must exist in the same database. How do I ensure that is is? I'm using access 2003.
Hello, I'm trying to set up a database for a library but I'm having a lot of difficulties and I'd be very greatful of any help. Well my main problem is the loaning and returning of books (which is a pretty big problem considering...). Anyway I can't figure out a way of having multiple orders (a maximum of 3 books at a time) and then being able to update tables for when the books loaned out and returned. Then another problem is how fines would work, ie [('returndate'-'datedue')*whatever] but how would this actually be displayed and used. I apologise for not really explaining myself well, but here is what my tables and relationships look like (which I think maybe where my problems are starting):
One last thing - I had a look at some of sample library databases but I the only one that did really what I wanted used to much VBA and I couldn't really figure out how it worked. Thanks a lot for any help.
Okay, I have been away from in-depth access for several months and now I am transfering my project to a new computer with Office 2000 and latest patches installed.
When I try to run a screen, I get the error "Compile Error. Can't find project or library."
I check the references against the old computer and they are all the same.
The silly thing is that it is built-in functions like "trim" causing the error.
I know this is very basic but I forget what causes it.
I am designing a library system for an A2 project and i was just wondering if i could have a validation rule to prevent a copy from bieng borrowed if there was allready a record for a book in the database with no value for returned field. (meaning it hasnt been returned and its currently out) Im pretty noobie at access
LOAN__PUPIL_COPY___BORROWED_____Returned 100001 1001 10001 17 November 2004 100002 1002 10002 20 November 2004 100003 1003 10003 17 November 2004 100004 1004 10004 18 November 2004 100005 1005 10005 20 November 2004 100006 1006 10006 20 November 2004 100007 1007 10007 20 November 2004 100008 1008 10008 20 November 2004 100009 1009 10009 20 November 2004 100010 1010 10010 20 November 2004
This is how it looks at the moment. Im not sure where you would add a validation rule. The records in this table will be kept, and when a book is returned a date is added to the returned field. MANY thanks for anyones input, ive been brain storming it for weeks but i dont think i can do it without any code of some some sort.
Working on an Access 97 database that I have inherited, on win 2000. The database is converted into an .mde file for the users.
I need to convert my new version to an .mde file, it does convert, but then when trying to open it afterwards gives the error below. Believe it's connected with the startup form frmsplashscreen which has 'on current', 'on open' and 'on timer' events
The expression On Open you entered as the event property setting produced the following error: Cant find project or library.
I have gone back to the .mdb it was converted from and compared the startup form to that of a previous version. All the code is the same. I have also tried commenting out the on open event, which then changes the error to
The expression On Current you entered as the event property setting produced the following error: Cant find project or library.
I don't understand why it does not work, this same form opens fine when it's an .mdb file.
This is the first time I have worked with .mde files...I've looked on the internet, can't locate the exact error but similar ones point to problems with files on my ws (references etc). Previous versions of this database as .mde files work fine though? Just say if you want the code from the startup form.
If this post is in the wrong place please feel free to move it. My Question concerns MS ACCESS and the DAO 3.6 Object Library. The Version of Access in use is "Microsoft Access 2000 SR1".
My database resides on a server and people can log in to the database from terminals which may not have "MS DAO 3.6" linked as a reference within the version of Access installed on the terminal. How can my database (on opening) check the machine it is opened on, to see if that machine has the "Microsoft DAO 3.6 Object Library" linked as a reference. And if DAO3.6 is not linked, to set up a link.
Currently I have to manually set a link from tools/references within the VB window on any Terminal that opens the database. I need this DAO library linked for the database to work properly.
I have an application which includes a process that creates an excel sheet with some data. For this I have set reference to the excel object library. I am now packaging a demo of the application with Office Developer and including Access runtime. The question is what to do about this reference, since when I look at the file that it uses, it shows Excel.exe. I don't suppose I can legally be sending that file along with my program. Is there a different reference that I could set that would give me what I need? I noticed this in testing because it is the only reference file that wasn't automatically included in the package.
Hi all - Got a big problem on my hands. I just rolled out my DB to about 50 staff and some of them are having problems. An error message keeps coming up when they enter the DB saying that the "Left" function is undefined. I figured out how to go into VB under Tools and References to get the "shappmgrp 1.0 Type Library" clicked. The problem is that even after I fix it manually on the staff's pc's, the problem comes back. There seems to be no rhyme or reason to it. Anyone have any ideas? I'd like to automate it so my DB automatically calls up this "shappmgrp 1.0 Type Library" Reference on bootup. Any thoughts would be great. I'm really stuck here. Thanks.
The Str() function is a basic, how can this function be missing? I had a problem not so long ago with not being able to change background colors via VBA 'cause, I'm almost certain, the same error message.
Somehow my Access installation is broken, or my HD is dying? Haven't noticed any other errors with my system though.
