New Query Field Based On Existing Field Logic

Oct 8, 2014

I'm trying to create a new field based on two existing fields as part of a select query. Two tables in the query each have a "HOSPITAL" field which is an indicator for "Y" or "N" for each department (in the DEPTLOOKUP table) and for each facility (in the Facility Lookup table). I want to create a field whereby a new indicator is created so that a Y is given for each record only where the facility and department HOSPITAL indicator field is both "Y". I have attached a word document that has a screenshot of the query in design view as well as the access sql code.

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Add New Field To Existing Table And Populate New Field With Existing Data

Apr 23, 2014

-Microsoft Access 2010

-Existing Access Database contains tables with 1-2 million records

I would like to add a field[dol] to an existing table[rei]. I need this new field[rei].[dol] to be populated with existing data from another table[main] based on the associated field[main].[account1] or [main].[account2] or [main].[account3].

Table1[main]
...account1
...account2
...account3
...dol

[code]...

In the [main] table. There is always data in [dol]. But there is NOT always data in the [account] fields. Sometimes there is multiple account numbers per [dol] but not always.

Customers will ALWAYS have at least 1 [account] number and [dol]. Some will have multiple [account] numbers and [dol]. Sometimes these [account] numbers are the same in multiple fields[account1] [account2] [account3].I just need to do a lookup or something to find the [account#] and pull in its [dol] from the [main] table and populate it in [rei].[dol].

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Queries :: Update Field Based On Existing Record Fields

Jun 3, 2013

I have a field called uniqueID which I would like to update based on 2 other fields that are already populated in my recordset (from running previous queries). I heard it is not possible to do an Update Select like shown below.

select max(uniqueID) from myTable where a = "value of field a from first record in record set" and b = "value of field b from first record in record set"

If it is true that I cannot do an Update Select then I am trying to do something in VBA. How can I Loop each row in the record set and store the values from fields a and b. I would obviously then need to pass those values into the sql above and store the result in a variable. I would then do a straight update to put the value of uniqueID into myTable.

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Creating A New ID Field With Logic

Apr 24, 2008

I am looking for some direction on how to approach this.

I have a table that has a field call DocumentID and I don't like it. I would like to create my own.

In the same table I also have 10 fields of data called L1, L2, to L10.

I would like my new DocumentID to be the 10 fields concatenated together, with a period between them unless the value of the field is null.

If this is a query I need to then move the data back to a table in the same database.

Any suggestions on a good strategy/approach?

Thanks

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Queries :: Field Header In Query Based On Other Field Data

Jun 28, 2013

I have two tables that are joined - called A and B. A has two fields, "PLACE" and "RAND" and is joined to B via field "RAND". Other than "RAND", B has several fields named 01 TOTAL, 02 TOTAL, 03 TOTAL, etc...for about 60 fields.

The "PLACE" field in table A has data that is 01, 02, 03, ect.... How do I structure a query so that whatever "PLACE" is, I can match the XX TOTAL value? In other words, i need to have the query field header be somehow dependent on the value in "PLACE".

Is this even possible?

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Modules & VBA :: Adding Calculated Field To Existing Query

Nov 12, 2014

I am looking for a way to add a calculated field to the end of an existing query using VBA. Is there an easy way to do this?

The data I receive from an external supplier shows monthly data split by column with a new column added in each month. I then need to reflect this by adding a new column to the end of the query. It is currently a manual tweak, but I want to automate this with code.

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Reports :: Subreport Based On Logic

Oct 21, 2013

I would like to create a report based on a query. The first part is simple enough. However within this query I have a 'Count field' (a total of the number of duplicated this record has appeared in the table). And would like to create a subreport (if possible) based on that value for example. if count > 1 then show subreport.

My question therefore; is the above possible? How would I go about linking this logic with the subreport

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Append Query Based On Existing Info

Oct 6, 2005

Wow, seems like this is my favorite place in the world now.

My problem is that I need to append data from one table to another, on the condition that any of the fields in the record have changed since the last time the query ran.

For example,

tblEmployee has the fields 'EmployeeID', 'Name', 'Position', and 'Office'. We are appending to tblEmployeeHistory with the same fields in addition to a field for a date. When executed, the query should append the records where something has changed and attach today's date to them. This enables us to later use another query to call up old information based on the date.

Once again, this is a hypothetical situation and not my actual database. Any solution or comments are welcome.

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Tables :: Auto Populate Field Based On Answer Of Another Field In Same Table

Feb 28, 2013

Within my table if Field 1 has an answer of Self (from drop down), then, I would like Fields 6-12 to auto populate; however, if Field 1 does not have an answer of Self, then leave Fields 6-12 blank.

I am not quite sure how to lay this out. I am using Access 2010.

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Forms :: Autofill Field Based On Related Field In Previous Form

Jun 30, 2015

I have my Assets form and the primary key is the ChargerID, in this form I have an "Add New Job For This Asset" button, which opens up the Jobs form at a new record.

How do I make it so that the ChargerID field is automatically filled with whatever the previous record was instead of being blank.

For example if I have Charger12345 open in the Asset form, I'd like to click the Add New Job button and it automatically have Charger12345 in the ChargerID field of the Jobs form.

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Adding MR. Or MRS. To Existing Field Data

Jan 24, 2007

Hi.
I have a table with a NAME field and a GENDER field.

How would I code a query so that if the gender is MALE than MR. would be added to the front of the existing data in the NAME field? MRS. if gender is FEMALE?

i.e., the result would be MR. SMITH, MR. JONES, MRS. CARSON...

Russ

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Tables :: Add Existing Field From One Table To Another

Apr 8, 2013

I am trying to add an existing field from one table into another table but the table Im currently in shows that option to be greyed out. What would cause that option to be greyed out?

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Forms :: Cannot Use Add Existing Field Button

Apr 9, 2013

I'm trying to include a field in a form by putting the form in the design view, however, when I try to press the button 'Add Existing Field' or 'Property Sheet' in the Tools group Access doesn't do anything.

I have tried to search on the web for possible solution but I haven't found one yet but I did read about disabling the shift-key feature which may have something to do with it.

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Default Information For Existing Field

Feb 6, 2007

We have created a program with Access and we have all our records in it. We created a field and we need to find a way to have all our existing records use default information to automatically populate that field.

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Make Field Auto Populate Based On Value Of Field In Another Table

Mar 4, 2008

I'm creating a database that keeps a track of questions and scores.

The questions in the database need to be dynamic and are changed frequently.

I have a scorecard table which keeps a record of scores and the applicable question at the time the record was saved. I need to do this because in 6 months time we may want to provide feedback. As the question may have changed we need to be able to refer back to what the question was.

I want the question field in my scorecard table to populate with the value in my question table.

I have tried a number of things including setting the question field in the scorecard table to a lookup based on the following query:

SELECT tblQ1.Q1
FROM tblQ1;

This works however only as a list or combo box. I don't want the user to have to select the question. I want it to auto populate, is this possible?

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Automatically Populate A Date Field Based On Value Entered In Another Field

Nov 10, 2005

I need to create a New Form control for this situation:

If I enter a date into a field and the choice for another field is equal to a certain value. How can I get the date I entered to be automatically populated into another date field.

For example:

If I enter 11/10/2005 in a date field and I choose either "BN", "BA", or "BT" in a text field, I need that date of 11/10/2005 to be automatically populated in another date field on the same form.

Any help is greatly appreciated.

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Tables :: Auto Populating A Field Based On Selection Of Other Field

Jun 27, 2014

I (will have) a form which a user fills in to enter new data.

I have two fields,

"Branch" and "Branch ID" (Branch ID will not be on the form, just in the table)

Branch will be fed by a combo box with seven choices. I would like it so that when "Branch" is populated it autopopulates Branch ID with a code which relates to the branch, so for example

BRANCH BRANCH ID
Braintree BRA
Colchester COL

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Sep 13, 2013

Using Access 2010. Fairly new to automation and macros.I have two tables (tblProductReceived and tblBins) and a form (frmProductReceived).A field in tblBins corresponds to a location the bin is at (named BinLocationID) and the tblProductReceived table tracks product that a specific bin has received.

What I need is for the tblProductReceived field PRLocationID ([tblProductReceived].[PRLocationID]) to be automatically populated with where the bin is at ([tblBins].[BinLocationID]) when selecting a specific bin in the form (frmProductReceived).

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Tables :: How To Make Calculated Field Based On Field In Another Table

Jun 18, 2014

Table1 contain Two fields (3Months) and (6Months)

Table2 contain Two fields (3Months) and (6Months)

the table 2 is the source of a form that will let the user change the numbers. table 1 should change Date1 and Date2 Fields based on the two fields (3months) and (6months) if i want to make a lookup wizard it should be changed manually and if i make a calculated field i can't find other tables in the expression builder

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Forms :: Coloring Form Field Based On Another Field Content

Jun 4, 2013

I am making a very simple 'registration' database for a children's event in a couple of weeks.I the table/form there is a checkbox field called 'consent' which, if checked, indicates that a child can leave the event without parental consent.

There is a report printed on each child (a registration page which the leaders get a copy of). I would like on this report a 'red box' to appear if the child cannot leave without permission (i.e. the consent box is not checked). I would also like this 'red box' to appear on the form. I had thought of doing it this way - but I'm not sure if it's the best, or if it's possible:

Have a field in my table called 'consentindicator'. When the 'consent' box is checked, there is a period ('.') placed into the 'consentindicator' field. It is set to turn red when a period is present. That way, when the consent box is checked, a get a red 'box'.

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Tables :: Autopopulation Of Field From Another Table Based On Another Field Criteria

Dec 5, 2012

I have a main table which is autonumbered on unitid, I have another table which is linked via the unitid which holds items purchased for the main table, so the second table is a subform of the suppliers and will have multiple entries of the same unitid. What I would like to do is when an item is entered into the second table, check the main table to see if it exists, if it does populate the unitid field with the unitid from the main table, and if not exist create a new record in the main table with the next unitid number.

This in essence is what I want, bearing in mind that the tblinvoices is a subform and the tblmain is not open.

If ([tblinvoices]![Unit] = [tblmain]![Unit]) Then
[tblinvoices]![UnitID] = [tblinvoices]![UnitID]
End If

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Tables :: Automatically Fill Field Based On Keywords In Another Field

Dec 3, 2013

I'm trying to complete a database.

It is to manage details of pupils with additional support needs, and plan for the extra arrangements the school will provide for assessments.

It has 2 Tables

tbl-PupilDetails
-ScottishCandidateNumber primary key (Unique number which identifies pupils to the exams board)
-Forename
-Surname
-DOB
-YearGroup
-Class
-NatureOfNeed (memo)
-EvidenceOfNeed (memo)

tbl-SubjectLevelArrangement
-ID Primary key, Autonumber
-Pupil foreign key to tblPupilDetails
-Subject
-Faculty
-Level
-Arrangement

I currently use forms for adding new pupils, and updating pupil subjects/arrangements/levels.

I also have forms to search for specific pupils, and to create lists for faculty heads showing which pupils are taking subjects within their faculty and the arrangements we expect to provide.

I use the forms to run queries, which can then output to reports for printing.

Where I am currently having an issue is the faculty field in the tbl-SubjectLevelArrangements. (If I didn't have to report to faculty heads I would just leave it out, but management will insist.)

Currently I have a form with dropdowns for adding subject, faculty, level and arrangement manually. This is acceptable for the subject, level and arrangement because they are completely interchangeable and dynamic throughout the academic year as pupils may drop down a level, or change the type of arrangement they require.

However as faculties are inextricably linked to subjects, I want to remove the possibility of human error. i.e. when a user (me) chooses either geography, history, or RE, then the faculty will always be Humanities, likewise if the user chooses French, German, or Spanish, then the faculty can only be Modern Languages etc.

I'm convinced there must be a very simple way to ensure that the faculty field prefills based on the limited keywords available in the subject field, but I just cannot figure it out.

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General :: Autopopulation Of Field In Table Based On Entry In Second Field

Jul 22, 2014

Please see attachments.

POST.zip (384.0 KB)
database.zip (58.8 KB)

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Reports :: Get Remarks Automatically In Field Based On Other Field In Report

Dec 15, 2013

I made a report that have 'txtRemarks' field, I just want to get remarks automatically in 'txtRemarks' field based on the other field in report. that is why I used a function like below:

Code:
Private Function Estd_Remarks(Estd_Point As Long) As String
If Me.Estd_Point < 20 Or Me.Estd_Point = 0 Then
Estd_Point = "Earlier Established"
Esle
Estd_Point = "OK"
End If
Estd_Remarks = Estd_Point
End Function

And I wrote in properties 'On Format' event this code below:

Code:
Private Sub Detail_Format(Cancel As Integer, FormatCount As Integer)
If Estd_Remarks = "Ok" Then
Me.txtRemarks = "Ranked & Sortlisted"
Else
Me.txtRemarks = "Estd_Remarks"
End If
End Sub

When preview the report then it shows
Compile error
Argument optional

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Forms :: Concatenate Entries From A Single Field Based On Another Field

Apr 11, 2013

I have a datase that has the following fields.

Name
Comment1
Comment2

I have about 36 names and each of those names appears anywhere from 2 7 times each. Each name entry has a comment1 and a comment2.What I would like to do is create a form that allows me to choosea name and the display the comments 1 and comments 2 in text boxes.

I have made the form to allow me to choose a name and it shows one of the comment1 and one of teh comment2 in the adjacent text boxes as planned but, I want all the comment1s for Bob to show in the text box for comment1 and all of the comment2s for Bob to show in the Comment2 text box.I believe I need to concatenate the results in the comment1 and comment2 boxes, but I do not know where or how I would do that.

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Auto-filling A Field Based On Entry In A Separate Field

Jul 17, 2015

I am creating a database tracking physicians and their contracts. I currently have two tables: PhysicianT and ContractsT, with corresponding forms to enter information in them. I have an issue with the Contracts form; I want to be able to select a physician from a dropdown list (looked up from PhysicianT) and have Access autofill their Physician ID #.

PhysiciansT looks like this:

physicianID (AutoNum) name (Calculated)
1 Barker, Bob
2 Burgundy, Ron
3 Stark, Tony

Upon selecting Barker, Bob from my dropdown list, I want "1" to appear in the Physician ID # field in my Contracts form.

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