Newbie Needing Help
Aug 19, 2004
Hi all,
I need to develop a relational database to
track new construction -builders, subdivisions and
employees and additional info about each subdivision.
I want to be able to set it up so that the end user can
click on a drop down list of builders and then have
another drop down list of subdivisions to choose from
when updating or doing data entry.
Any suggestions would be greatly appreciated.
As basic parameters I have around 80 builders with
up to 150 subdivisions. I would also like to be able to use
this in other areas besides mine.
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Apr 6, 2006
Ok guys, im going to be flat out honest, Im new to this whole database thing. I've been doing a lot of studying and Decided that I am going to try my hands at a real simple and straight foward database. It seemed fairly simple but i guess not so im asking for help. I think my problem lies in understanding how the keys work, and what exactly they do for the database itself. And two the relationships, im not really sure of, i understand how to set them, but again i dont know what they do for the database in the end. Ok so heres what i got:
The object of this DB was to collect, store, retrieve, edit and display data for a fictious Print center that deals with Black & White copies and Color Copies.
3 tables:
Company
Customer
Job
these tables contain:
Company Table:
CompanyID Set to AutoNumber *SET AND PRIMARY KEY*
CompanyName Set to Text
Address Set to text
City Set to text
State Set to text with 2 Character limit for input
ZipCode Set to text with 5 characrtr input
Description Set to Memo
Webaddress Set to hyperlink
Customer Table:
CustomerAccountNumber Set to autonumber *SET AND PRIMARY KEY*
CompanyName Set to Text
JobNumber Set to number
FirstName set to text
LastName Set to text
PhoneNumber Set to text with mask set
FaxNumber Set to Text with mask set
Email adddress Set to text
Job Table:
Jobnumber Set to autonumber *SET AND PRIMARY KEY*
Jobname set to text
Jobtype Set to text
JobDescription Set to memo
DueDate Set to Date and time
Ok now hers the relationships I set up:
Company Table: CompanyID ------> Customer table:CompanyName
Customertable:JobNumber ------> JobTable:JobNumber
I tried and thought this would keep things simple but for some reason when i go to create my querys, i get this thing telling me that i have other data from another tabel and cant be edited, i figured out that i had to put the job in first to get a job number and when i go to enter the customers information i have to manually enter the job number in. (Kinda Sucks) I entered some sample data, and tried to make a form, I used the autoform and created a general form but when I flip to the last record in the DataBase it wont let me enter any new information, I thought i was suppose to do that, so i went to the table properties and set the table to Data Enrty Only, and i still couldnt enter new data.
:confused: Ok so theres my problem, I made a boat with duct tape and now im wondering why im sinking to the bottom. Any help would be GREATLY APPRECIATED and if possible a broken down real world explanation on how the keys and relationships work, and what they actually do for the database. I also probably didnt set up the data in the fields correctly, I was trying to normalize everything but im not sure.
Thanks guys! Im really greatful for any help you can offer! ~[MikE]~ :)
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Aug 5, 2005
Hi Im currently building an Access aplication and Im looking for some advice.
What Id like to do is use a list box which has a list of items in it, once an item is selected and a button clicked for this information to be sent into a text box to then be stored by the database. Each new item should be added to the end of the list.
I was wondering if its actually possible and how you would go about doing it.
Thanks for your help.
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Nov 19, 2006
Hope nobody minds but I don't really know Access and I have a table that needs sorting pretty desperately.I have a table with 5 columns that I need to filter out so just the remaing records are left over.http://img208.imageshack.us/img208/7328/untitled1wb8.th.jpg (http://img208.imageshack.us/my.php?image=untitled1wb8.jpg)The column 'fax' is the column with the records in it and the following columns need the record removing if the box is ticked.TimFPS, OurFPS, OnFPS, NeedsToBeFPS, however the column 'NumberWeHave' I'm not too sure about so I'll ignore it for now (I may need to take them out later)Sorry to be a complete noob and if anyone can help it will be muchos appreciated.
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Dec 12, 2006
Hi! Let me explain my little problem:confused::
I have in a form two comboxes an a listbox. On the first combobox you can introduce the TAG, on the second one a machine. I need that the listbox show the values of the first and second combobox separated by a comma.
The first combobox= TAG
The second= machine
listbox=TAG machine value together without using the table
If you can help me I will appreciate your information:D
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Aug 24, 2005
I am a novice user trying to set up a db for small business and am needing a little direction. Most of the company's sales come from the contracted work for remodeling homes; however a small amount of sales are over the counter sales within their showroom.
How do I set up the db to track the following: customer info, contract sales amount & date & payments & balance due, labor costs by employee and sub contractor, materials costs, and net profit from contracted amount vs deductions of costs?
Payments made are directly related to contracted sale and not labor or material costs; with the exception of the over the counter sales. My boss currently tracks the above info in an spreedsheet ... please advise. Any help will be greatly appreciated.
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Jan 18, 2008
Hi
I am a teacher using Access 2007 for the first time.
I have downloaded and created a Student Info database which contains details of nationality, guardian's contact info, etc.
I also have an Attendance Excel Sheet which calculates daily / monthly attendance in its most basic form.
How do I link the cells that show the current attendance of each student to the Access db? Can I link it so that it appears on the db forms / tables / individual student page?
Please advise.
I'd appreciate the coming to me in painfully simple steps.
I teach English and Humanities and am not well versed in computer language ... although I enjoy its challenges and use a lot of it for teaching and administratie purposes.
Thanking you in advance,
Kscape.
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Jul 31, 2005
Help!!!
I am setting up a database with 'open' and 'close' dates of an event for each record/ID. I want to be able to sort/query my results into the next event (i.e. open or close) as it will be happening so that I can plan for each event, but I am not sure how to go about doing this. I have tried various queries but because the information is linked to one ID it does not want to duplicate the information in the record. I can set up separate queries for the 'open' and 'close' dates but I can't seem to be able to tie it together
=>I have 2 queries, but I really need it to be at least in one report in date order each record appearing twice ...once at the open date, once at the closing date.
anyone....please!!!!!!!
:) thank u
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Apr 14, 2008
Okay my access skills are low at best and I'm trying to build a database for work so hopefully this isn't to stupid of a question.
I'm trying to creat a query that will allow the user to type in a work type and have it generate the all records containing that work type. The way the data is in there to get it to generate just a specific work type without the input I have to use Like "*newacct*" for example. Is there any way to do this since there are more then one work types for some records?
Thank you
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Nov 27, 2007
Hi, I am trying to create a button that upon click it moves the slelected item in list box one to list box 2 but i am not sure how to go about it, cany anyone help?
Dominic
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Mar 9, 2006
Hello people,
I'm not a programmer, I am infact a 17 year old College Student from the United Kingdom - Studying ICT!
For my major project I have to design, build and test a camera loans system for my photography department. Except, I am having problems with Combo box lookups. It's been over 6 months since I learnt this, and it's all a blank. Something as simple as this is simply not working...
e.g. in the Studentloans table, I wish to enter the Student ID number from the student ID card inside the combo box, and hit enter so that it brings up the relevant specific loans of that student.
I enter the id, hit enter and the student name, class etc does not change. Why? The same goes for my Camera Maintenance Table, Camera + Maintenance tables are combined to a CAMERAMAINTENANCE TABLE - Therefore I wish to enter the Camera ID number so that if i hit enter, it brings up the relevant service histories of that specific camera...
The relationships are all ok, the fields for Student ID are lookup, etc.
I don't understand. It's driving me insane. I need help with this, I'm struggling so much.
Help much appreciated.
Thanks - Neil.
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Jun 24, 2005
Great forum!! Hope I someone on here can help me!
Here's the situation. I have a Database in Excel (~3000 rows & 7 Columns)
The first Column has numbers like this (3-10-34 or 223-7-45) the other columns have names, addresses and other stuff.
What I'm trying to do is to eliminate the use of huge binders. I want to have a Blank screen with only one input box where I can type a number and retrieve a specific row from my Database. Time saving.
Now, when I'm searching, I usually only have the first numbers before the dash (such as the 3 or the 223) not the other numbers. So I cannot input 3-10-34 for instance. I can only put 3...:confused:
I've already imported it to Access and it works fine but have no idea how to do what I just described!
Thanks for the input!!
A very very green access user! :o
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Oct 19, 2005
Hello
sorry if this question is answered somewhere else i did check through the forum a bit first
anyway to the question
is there a way in access 2003 so when i change a value in one table it creates a new record in another table
example
i have a table called tickets and one called fixes, when i change a value in a record in the tickets table i want a new record in the fixes table to be created for me
any help would be great
ADAM
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Nov 3, 2005
Hi there,
I am not sure if i am supposed to post in this section......
--------------------------------
Using Access 2003.
I am very new to Access and have started off very well building my first project..
My help is that i would like a macro button to delete a record once you have put in to the database if that is possible also i would like a save button if that is possible...
I have put a Tab Contol on and want to change the backgound but i can't see on the properties box to change this. Is there a piece of code that allow me to do so...
Hope some one can help
Emailjunky
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Nov 3, 2005
Hi There All,
I am still very new to Access 2003 and have started off very well..
Just a few help please:
Help 1. I need a macro button that will allow me to delete a record from the database via a form.
Help 2. I need a macro button to save the database if that is possible via a form.
Help 3. I have a Tab Control on my form and i want to change the background of the Tab Control but can't find it on the properties is there a piece of code i can put in to VB which will do this for me or is there another way.
Hope someone can help
Emailjunky
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Aug 17, 2006
hello guys i m very new to access and i need some help!
if i had a form that contains a field like salary and i need to add all the salaries from all the records into one total salary how can i do it?
plz take into consideration that i m totally new and dumb:p in access
thank you
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Feb 8, 2007
Alright here is what I am trying to accomplish. I have A, and B. Then I have 6 different tables that relate to the six different things B could be and contain all sorts of other information.
What I want is to make a form that lets you type in A, and B. Then the correct table/form for the respective B will pop in to the subform area. Then as soon as you select or type in a new A and B, the subform will change, or stay the same if the B has not changed, but a new record will have started.
"A" is just an ID... something like AA001, AA002, etc.
"B" is the stage each ID is at... like beginning, middle, end, etc.
Sorry if it is a bit confusing, I am willing to explain any details that could help. I consider myself a somewhat advanced Access user, but this just stumps me for some reason.
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Aug 1, 2007
Hello all,
Im looking to create a frontend and backend for a Dojo (Martial arts center).
Basically, it will log in people(record their training time, by day not hour) either by Number or name.
Secondly, I want to be able to have all these fields seen by the admin:
Dojo Number
Date Joined
Last Name
First Name
Male/Female
Address
City
Zip
Home Phone
Work Phone
E-mail
Birthday
Occupation
Adult/teen/child
Rank
Active/ Inactive status
Martial Art Exp.
Staff Y/N
ASNJ Dues Info
USAF Dues Info
USAF Membership Number
Misc. Notes
So the backend/ admin would be able to update this field and keep records up to date.
There would be around 800 entries/people, and only one admin accessing the db at any time. The frontend would be used to log in..
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Nov 21, 2007
Hi,
Can some kind soul help with pointing me in the right direction to a problem below?
In my database (property database), I have some old properties which are now sold. There are relationships between property, rent received, billing, lessees, etc. I want to be able to keep the details of the 'sold' properties.(i.e., who owned it, what they paid in the past, when they paid etc. in case I need it, but don't want it shown any longer on the main working database). I want to be able to delete the properties that are sold from the main table. Any ideas how I go about this? Hope I've explained myself ok.
Thanks
HMC
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Nov 27, 2007
I have recently created a database which exports a daily report in Excel. The problem I am having is that the reports are sent out in Excel 95 which cannot be opened by Blackberry. We used to create this report from an excel database and send it out but it went out in excel 97 format which was readable. As a complete "Access" novice I am at a loss on how to cure this problem short of copying the excel 95 report which we create automatically and cutting and pasting into excel 97.
Over to the experts.
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Feb 13, 2008
Hi All,
great forum here, loads of help and really busy :D
im very new to acces and have never used it before, however i have been using excel and VB for a while.
Ive been given a large table with about 5 fields in it and 40k + lines of data (!)
I need to write some kind of program/query, where i can input some txt and it will then lookup all the data that relates to that input txt.
Eg.
Car Tom Red
Car Tom Blue
Bus Dave Red
Bike Tom Pink
If i did a seach on "Tom" it would then give me the 1st, 2nd and 4th lines (all the info in that whole line)
If i did a search on "Red" it would give me the 1st and 3rd lines?
Im sure this is very simple, so any help would be great :)
Also, really sorry if this is in the wrong location, please move if so!
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Apr 23, 2005
Very much a novice here
What im trying to accomplish is so simple its silly, but i cant figure it out for the life of me
I have a field id like to restrict entries to the words Buyer and Seller, and i'd like it so that in the form, if the user hits the letter B, Buyer fills in and if S seller fills in ...
What can i do in the table to accomplish this?
Thanks so much
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Oct 6, 2005
Hi, I have used access in the past but very little. I need help setting up a table that I can make relationships to another table. Here's what I need.
I need a table(s) that I can log samples of medications into. It needs to have a drug name, dose, lot #, expiration date, and #of samples. As we get samples, these will be logged into here via a form made from the table (I've already done this exactly as stated). I will need to be able to get a total from the number of a certain dose of medication i.e. amoxicillin 500mg (all of the lot numbers added together).
Now, another table(s) needs to have samples signed out. It needs to include pt. name (first and last), date, drug, dose, lot #, exp. date, #of samples, ordering practitioner, and clinic. What I want to happen is when I sign out the Amox 500mg #30 with a specific lot #, it will remove the number from that specific lot # in the inventory table and reduce the number of Amox 500 total (all lot #s).
Does this sound too complicated. I tried to set up one table for the sign out process, but suspect it's too many variables. The primary key I was thinking would be the lot # but i need to be able to use it more than once if I get 100 samples and only use 30 at a time.
Would someone be willing to offer some advice!!!?? Thanks, Robin.
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Jun 3, 2006
I made a simple Table with a couple of fields.Each record shows what a job needs to be done ...Now I'd like to add
simple checkbox and each time I would check this box (that would mean that job has been done) Access would automatically delete or hide that record.
Thank you
Also could you point me to good tutorials?Thanks a lot
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Dec 6, 2005
Hello everyone:
I've created a simple access database for my deparment, that I want other departments to be able to query data from. I don't want them to have to open the entire database each time they pull data, because I'm afraid they'd become confused by the program.
The company seems much more comfortable with excel files, and I've been trying to use an Excel-based query to display selected information. The problem is this: Nobody can update their excel queries, because only my department has full access to the .mdb file that the data is stored in. Everyone else has read-only access to the file and the folder it's located in, so they are unable to run an update.
Is there a good workaround for this? I feel like I'm overlooking something incredibly simple.
Ideally, I'd like to create an .xls file with the necessary queries in it, and then just email that file around, allowing other users to just save the file to their desktop and open it/update it when they need to check on something. Other methods of accomplishing the same thing are welcome too, but that's what I'm going for right now.
Thanks!
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Mar 6, 2006
I need help. Now I've written a post so that some one could help retrieve current information and they told me to use Dmax. Great but I don't know how to use Dmax. Basically I need step by step instructions.
This is an example of what my table looks like:
Date of Order --Product--- UNIT COST
20-May-05----- XYZM---- $8.87
20-Jun-05------ XYZM ----$9.39
21-Jul-05 ------XYZM -----$9.24
19-Mar-05----- ACE ------$7.85
20-May-05 ----ACE------- $7.89
20-Jun-05 ----ACE-------- $8.01
21-Jul-05 -----ACE------- $8.13
22-Jul-05------ACE ------$8.05
What I need is a report that will show me the last ordered price of the product.
Date of Order --Product-- UNIT COST
21-Jul-05------ XYZM ---$9.24
22-Jul-05 ------ACE ----$8.05
How do I get a query that will allow me to retrieve this information? I'm still in training and need step by step intructions. Please Help!!!!
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